April 21, 2015


to:        Mayor Cutler
City Council
cc:        Department Heads
Planning Commission
from:    Steve H. Thacker, City Manager
subject:  City Manager’s Summary of April 21, 2015 Council Meeting
date:       April 17, 2015

5:00    Work Session
a.    Discussion with County Commissioners – The work session will begin at 5 p.m. The first part will be a discussion with Davis County Commissioners about topics of common interest.  This opportunity was requested by the Commissioners.  Dinner will be available beginning at 4:45 p.m. and can be eaten while the discussion occurs beginning at 5 p.m.
b.    Discuss South Main Street Corridor Plan – At their April 7 meeting, the City Council denied an application for zoning code amendments requested by Brighton Homes, pertaining to a section of the South Main Street Corridor.  At that time, several Council Members raised the question of whether the South Main Street Corridor Plan needs to be updated regarding desired land uses and development standards.  They directed staff to prepare an ordinance for the April 21 meeting that would impose a moratorium on development applications until changes to the plan/zoning ordinance could be considered.  This ordinance is the subject of item #5 on the regular meeting agenda.  In the work session, the Council will discuss whether they want to update the plan and related ordinance and, if so, whether they want to impose a moratorium on development applications during that process.  If time permits in the work session (not likely), the Council could begin discussing the subject of item #6 on the regular meeting agenda (sign ordinance).

7:00    Regular City Council Meeting

E.1.    Minutes Review and Acceptance – The minutes to be approved are enclosed.

E.2.    South Davis I-15 Project – Nathan Peterson, UDOT manager for this project, has requested some time to report on this project, which is to be completed by this July.  I have asked him to also address several matters of specific interest to Centerville, identified in the staff report, relating to this project.

E.3.    Questar Franchise Renewal – Questar and City staff have negotiated the contents of a new Franchise Agreement pertaining to Questar’s gas distribution system in Centerville.  The current 25-year Agreement was due to expire in 2014, but was extended twice for a total of nine months to allow more time for the parties to agree on the content of a new Agreement—which is now ready for Council’s consideration.  I expect a Questar rep to be present.

E.4.    Approve Whitaker Museum Sign – Board Chair Spencer Packer has asked for a few minutes to show the Council the proposed sign for the Whitaker Museum and ask for their approval.

E.5.    Temporary Zoning Regulations for South Main Street Corridor – This matter will initially be discussed in the work session prior to the regular meeting.  See explanation above under the work session heading.

E.6.    Discuss Sign Ordinance – In an earlier meeting, several Council Members expressed a desire to consider changes to the current sign ordinance that would make it easier to comply during campaign season.  Cory Snyder, Community Development Director, has prepared a written summary of the current regulations affecting campaign signs.  Council Members are encourage to read his memo prior to the meeting so time will not be needed to provide an oral briefing.  Lisa Romney, City Attorney, will provide a briefing and answer questions about the legal issues pertaining to campaign signs.  Then Cory will make a few suggestions as to how the sign regulations could be modified to make compliance easier during the election campaign period.

E.7.    Discuss Campaign Finance Ordinance – Several amendments were made to State law affecting campaign finance in the 2015 Legislative Session.  As a result, the City Attorney recommends the Council either amend the City’s campaign finance ordinance to conform, or repeal the City’s ordinance and rely entirely on the State law, which has been significantly improved in terms of definitions, etc.

E.8.    Complete Streets Policy – In November and December 2014, a working group of City staff and two Council Members—with assistance from WFRC and consultants—drafted a Complete Streets Policy for consideration by the City Council.  The Council was briefed on the “Complete Streets” concept in an earlier meeting.  The intent of this policy is to encourage the consideration of all types of mobility when constructing, improving or maintaining the public roadways—subject to financial constraints and other limiting factors.

E.9.    Financial Report – Blaine Lutz, Finance Director, is preparing the financial report for the nine-month period ending March 31, 2015.  This report will be attached to the online meeting packet when available.

E10.    Amend FY 2015 Budget – As is typical each fiscal year, amendments are needed to the Adopted Budget to accommodate changing circumstances during the year.  Blaine Lutz is preparing these amendments and will attach such to the online meeting packet when available.  Two of these amendments are needed to fully fund two of the bid awards under item #11 on the agenda.

E.11.    Summary Action Calendar
a.    Bid Award for reroofing city hall – This project was initially bid last year, but bids were rejected in hopes of getting lower bids in the spring of 2015.  The current bid process has a much better outcome.  The low bid of $61,500 from VIP Roofing still exceeds the $50,000 budget and will need additional funding approved by the City Council (see item #10 above)—but is much better than last year’s bid results.
b.    Bid award for 2015 Street Overlay Project – Very good bids were received for the overlay of the Frontage Road and Marketplace Drive between 600 North and 100 South.  However, due to the carryover of last year’s street projects into the current fiscal year—which used some of the new spending authority in the current Budget—a budget amendment is needed in item #10 on the agenda to fully fund the low bid of $244,887 from Granite Construction.   This is a typical adjustment to the budget every fiscal year because of carryover contract work from the prior fiscal year.
c.    Bid awards for Legacy Trail Subdivision Waterlines – This project involves the construction of water lines to serve the new development at the southwest corner of Parrish and 1250 West.  The developer will pay the full cost of this infrastructure, but the project is administered by the City.
d.    Accept public utility easement – The owner of this property is granting easements to the City for future public utilities along the perimeter of his property—as a requirement of property development.
e.    Terminate warranty – The Chapel Ridge Cove PDO, located along the west side of Park Hills Drive, is ready to end its warranty period.

E.12.    Mayor’s Report – Mayor Cutler will report on several matters shown under this heading.

E.13.    City Manager’s Report – Although no topics are showing at this time, I may report on one or more matters.

E.14.    Miscellaneous Business – No matters are shown at this time under this heading.

E.15.    Closed Meeting, if necessary – At this time I do not know of a need for a closed meeting, but the agenda allows for that possibility.

E.16.    Appointments to City Boards/Committees – Mayor Cutler may recommend appointments to City boards/committees.

Potential Agenda Items for May 5, 2015 City Council meetings (subject to change):
•    URMMA Presentation
•    Public hearing – Zoning Code Text Amendment re ADUs
•    Presentation of City Manager’s FY 2016 Proposed Budget
•    Campaign Finance Ordinance amendments
•    City Council Liaison Report – John Higginson




Meetings of the City Council of Centerville City may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended.  In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting.  Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website: http://centerville.novusagenda.com/agendapublic.

Tentative   -    The times shown below are tentative and are subject to change during the meeting.

5:00    Work Session – a) Discussion with County Commissioners; b) (estimated time 5:45) Discuss South Main Street Corridor Plan and, if time permits, Temporary Sign Ordinance

7:00    A.    ROLL CALL
(See City Manager’s Memo for summary of meeting business)


Mayor Paul Cutler

7:05    D.    OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items that are not scheduled for a public hearing.  Citizens are encouraged to limit their comments to two (2) minutes per person.  Citizens may request a time to speak during Open Session by calling the City Recorder’s office at 801-295-3477, or may make such request at the beginning of Open Session.) Please state your name and city of residence.

E.        BUSINESS                                                     

April 7, 2015 meeting

7:10          2.    Presentation re South Davis I-15 Project by Nathan Peterson, Project Manager

7:25          3.    Questar Franchise Renewal
Consider Ordinance No. 2015-06 Granting to Questar Gas Company a Franchise for the Construction, Operation, and Maintenance of a Gas Distribution System in
Centerville City

7:35          4.    Approve Whitaker Museum Sign

7:45          5.    Discuss Temporary Zoning Regulations for South Main Street Corridor Zone – Consider Ordinance No. 2015-05

8:05          6.    Discuss sign ordinance and give direction to staff

8:35          7.    Discuss Campaign Finance Ordinance

8:45          8.    Discuss proposed Complete Streets Policy

9:05          9.    Financial Report for period ending March 31, 2015

9:15         10.    Amend FY 2015 Budget
a.    Staff report
b.    Public hearing
c.    Consider Resolution No. 2015-06

9:25         11.    Summary Action Calendar
a.    Award bid to reroofing City Hall
b.    Award bid for 2015 Street Overlay Project
c.    Award bids for labor and materials for construction of the Legacy Trail Subdivision waterlines
d.    Accept Public Utility Easement for Paul Holmes Single Parcel Development at 150 East 200 South
e.    Terminate warranty for Chapel Ridge Cove Subdivision

9:30         12.    Mayor’s Report
a.    Quarterly utility bill adjustments
b.    UTOPIA Financial Reports
c.    Centennial Celebration update

9:40         13.    City Manager’s Report

9:45         14.    Miscellaneous Business

9:50         15.    Closed meeting, if necessary, for reasons allowed by state law , including, but not limited to, the provisions of Section 52-4-205 of the Utah Open and Public Meetings Act,
and for attorney-client matters that are privileged pursuant to Utah Code Ann. § 78B-1-137, as amended.

9:50         16.    Possible action following closed meeting, including appointments to boards and committees


(Items of Interest (i.e., newspaper articles, items not on agenda); Posted in-meeting information

Marsha L. Morrow, MMC
Centerville City Recorder