May 7, 2013
E.1. Minutes Review and Acceptance – The minutes to be approved are enclosed.
E.2. Summary Action Calendar
E.3. Water system projects – Randy Randall, Public Works Director, will report on the status of the Chase Lane Well drilling project. In the last week or so, Randy and the City Engineer have concluded this will be a high-production well. The cost, however, has exceeded the amount budgeted for this project. This was one of several water system projects funded by the revenue bond issue in early 2012. The City Engineer has prepared a summary of actual costs for several of these projects and estimated costs for those not yet constructed, in order to show the Council that the total bond funding should still be sufficient, based on current knowledge. Bond funds totaling $2,554,000 were designated for these several projects. The City Engineer estimates the total cost will be $2,448,269, as shown on his enclosed summary. This should give the Council the comfort needed to authorize the Mayor to sign the significant change orders relating to the Chase Lane Well drilling project. The cost overruns for the well project were caused by the fact the well had to be drilled much deeper than originally anticipated in order to produce sufficient water.
7:35 Adjourn to RDA Meeting
Chick-Fil-A -- The RDA meeting is inserted at this point in the Council’s order of business to allow those representing Chick-Fil-A to address the
Assignment and Assumption Agreement -- The RDA Board is also being asked to approve an Assignment and Assumption Agreement with the
RDA Proposed Budget -- As explained below for item # 5 of the City Council’s agenda, the RDA Board will take similar action as the City Council
7:50 Reconvene City Council Meeting
E.5. Proposed Budget for FY 2014 – State law requires the City Manager to submit his Proposed Budget for the next fiscal year to the City Council by the first meeting in May. You will not likely see that Proposed Budget before Tuesday evening because I am still writing the Budget Message, which is a summary of the longer budget document. At the Council meeting I will present highlights of the Proposed Budget and ask the Council to consider adopting it as the Tentative Budget that will be subject to public review before a Final Budget is adopted. The City Council can make changes to the Tentative Budget, either increasing or decreasing it, before final adoption, which is scheduled for June 18th. The City Council should also set a date for a public hearing, which I recommend be held on June 4th. Prior to that public hearing, staff will prepare a summary to be mailed to residents regarding the Tentative Budget and announcing the public hearing.
E.6. County proposal for Vote By-Mail option – On May 3rd the City Recorder received a proposal from the County asking for each city council to consider the option of “Vote By-Mail” for municipal elections this year. As explained in the enclosed documents from the County, they have offered to do this at the same cost as they would charge the cities for conducting traditional elections. They have asked that each city council consider this proposal and respond by the end of May. In an earlier Council meeting, staff reported that the vote by-mail option would be more costly than traditional voting, based on information from the County at that time. Apparently the County has reconsidered this matter and wishes to encourage the entire County to use the vote by-mail option for this year’s municipal elections.
E.7. Automated agenda management program – This matter was postponed from the April 16 meeting due to the absence of the Mayor and another Council member. For the past several months, staff have been evaluating the possibility of going paperless with the City Council meeting materials. An evaluation has included a review of several automated agenda management software programs available to cities. These programs provide other advantages in addition to simply going paperless with meeting materials. Staff will report on what they have learned about these programs.
E.8. Mayor’s Report – Mayor Russell will report on a recent meeting with UDOT officials and State Senator Stuart Adams to discuss the possibilities of funding for a pedestrian bridge over I-15. There was no definitive outcome to the meeting other than UDOT expressing a willingness to consider this possibility in connection with next year’s I-15 express lane project and looking at the possibility of adding a foot bridge onto the existing Parrish Lane bridge over I-15. Other more long-term options were also discussed and will be mentioned Tuesday night.
Mayor and Blaine Lutz, the City’s representatives on the UIA and UTOPIA Boards, respectively, will update the Council on related matters.
E.9. City Manager’s Report – Lisa Romney, City Attorney, will report on the demolition of the hazardous buildings on Chase Lane. I may report on a few other matters yet to be identified.
E.10. Miscellaneous Business – We have been notified by the Utah League of Cities and Towns that it is time to make the annual appointments of those who will represent Centerville City on the Legislative Policy Committee for the coming year. The City’s voting representatives for the past year have been Mayor Russell, Councilman Wright and myself. Each city is allowed three voting members: one would be the Mayor or his designee; another would represent the Council; and the third would be a staff member.
E.11. Closed meeting, if necessary – At this time I do not know of a need for a closed meeting, but the agenda allows for that possibility.
E.12. Appointments to City boards, committees, etc. – I don’t know if the Mayor will be ready to recommend any appointments, but the agenda allows for that possibility.
Potential Agenda Items for May 21, 2013 City Council Meeting (subject to change):
• Budget work session
Meetings of the City Council of Centerville City may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended. In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.
Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices. Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.
A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting. Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website: www.centervilleut.net.
Tentative - The times shown below are tentative and are subject to change during the meeting.
7:00 A. ROLL CALL
B. PLEDGE OF ALLEGIANCE
C. PRAYER OR THOUGHT – Blaine Lutz
7:05 D. OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items that are not scheduled for a public hearing. Citizens are encouraged to limit their comments to two (2) minutes per person. Citizens may request a time to speak during Open Session by calling the City Recorder’s office at 295-3477, or may make such request at the beginning of Open Session.) Please state your name and city of residence.
9:05 9. City Manager’s Report
9:25 11. Closed meeting, if necessary, for reasons allowed by state law , including, but not limited to, the provisions of Section 52-4-205 of the Utah
Meetings of the Centerville Redevelopment Agency Board may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended. In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.
Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance. Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.
7:35 A. ROLL CALL
B. MINUTES REVIEW AND ACCEPTANCE – April 2, 2013 RDA meeting
2. Review and approve Assignment and Assumption Agreement between the Redevelopment Agency of Centerville City, Mackey Investments Centerville, LC, and WRC Assets, LLC, regarding development of Lot 2 of the Centerville Gateway Subdivision, also known as the Island Parcel, located at approximately 782 West Parrish Lane
3. Proposed RDA FY 2014 Budget