INTEROFFICE 
MEMORANDUM 
 

To:      Mayor Russell
           City Council
           Department Heads
           Planning Commission
From:  Steve Thacker, City Manager
Subject: City Manager’s Summary of January 19, 2010 Council Meeting
Date:  January 15, 2010

5:45 Work Session  – The State legislators representing Centerville residents have been invited to meet with the City Council in a work session prior to the regular meeting to discuss municipal issues that are anticipated for the 2010 Utah Legislative Session.  All three legislators--Senator Liljenquist, Senator Adams and Representative Barrus--have agreed to attend.  Dinner will be served at 5:30 p.m. with the intent of beginning the discussion at 5:45.  Several of us may be at the League of Cities Legislative Policy Committee meeting earlier that day where the League staff will be talking about a number of legislative issues that should concern cities.  That earlier meeting should provide some substance for discussion at the evening work session with our legislators.

7:00 Regular Council Meeting

D. Presentation – Scott Higgins, President of the Centerville-Farmington Rotary Club, would like to make a presentation to the City Council regarding the Freedom Memorial, which the Club built in Freedom Hills Park.

F.1. Minutes – The minutes to be approved are enclosed. 

F.2. Summary Action Calendar
a. Appoint City Officers – As required by State law after each municipal election, the City Council needs to appoint the City Recorder and City Treasurer.  I strongly recommend the reappointment of Marilyn Holje and Jolene Jackson, respectively.
b. Appoint City Representatives to other entities – As discussed in an earlier Council meeting, Sherri Lindstrom is to replace the Mayor as the City’s representative on the Wasatch Integrated Waste Management District.  Mayor Russell is to be appointed as Centerville’s representative on the Davis Cultural Arts Association Board.
c. Planning Commission Appointment – The Mayor has recommended Lee Duncan be appointed to the Planning Commission.  This also was discussed in an earlier meeting.
d. Accept Easements – The site plan for the reconstruction of the McDonald’s restaurant was approved recently by the Planning Commission.  One of the conditions of approval, however, was that the City Council accept the public utility easement and storm drain easement affecting this property.

F.3. Comprehensive Annual Financial Report – The City’s independent financial auditors will present the highlights of the Comprehensive Annual Financial Report for Fiscal Year 2009.  Council members received this report last week and should bring it to the meeting. The City received a clean opinion.  In fact, there were no findings at all cited by the auditors, which is rather unusual.  Unfortunately, as has been anticipated for some time, revenues for FY 2009 were significantly below the budget estimates. 

F.4. Code Enforcement Report – In 2008 the City Council directed staff to provide a summary of staff’s code enforcement efforts every six months.  The reports for the period ending December 31, 2009 are enclosed from the Community Development, Public Works and Police departments. 

F.5. Mayor’s Report
a. Goal Setting Process – Mayor Russell would like the Council to agree on a process for setting City Council goals for 2010.  Documents explaining last year’s goal setting process are enclosed. 
b. Main Street Plan – As expressed in earlier meetings, there is some interest in the City Council and Planning Commission reviewing the Main Street Plan to determine if any modifications are desired.  Mayor Russell would like to discuss the process for doing this.
c. Utility Bill Adjustments – Mayor Russell may report on adjustments made to utility bills in the last three months, as allowed in the City Code.

F.6. City Manager’s Report – At this time I do not know of any topics to report on, but this item allows for that possibility.

F.7.  Miscellaneous Business – Please review the enclosed memo containing proposed topics for the next newsletter.  Also please note that most of the Council members are registered for the January 27 ULCT Day at the Legislature.  And finally, Mayor Russell has asked Councilman Allen to explain the proposed UTA route changes that may affect Centerville residents.
 
F.8. Closed Meeting, if necessary – At this time I do not know of a need for a closed meeting; however, the agenda allows for that possibility.

F.9. Appointments – The Mayor will recommend a Council member to be appointed as Mayor Pro Tem.  He may also have other appointments to recommend at that time. 

8:30 RDA Meeting – In addition to appointing the Chair and Vice Chair of the RDA for 2010, the RDA Board needs to be updated regarding the creation of a Community Development Project area on the west side.  Staff will provide this report, including the consultant’s initial analysis of the Legacy Crossing development, which is very encouraging.  The RDA Board should give staff direction regarding the initial boundaries to be proposed and authorize Phases II and III of the proposed services from the financial consultant pertaining to the creation of the Project Area.  Please see several documents enclosed relating to this topic.
 

Future Agenda Items (subject to change) – February 2, 2010 City Council Meeting

• FY2009-2010 six-month Financial Report
• Traffic Study Report re: 400 West Street
• Solid Waste Collection
o Report on curbside recycling program
o Green waste collection proposal
• Amendments to Centerville Municipal Code, Section 13-03-060, Discharging Firearms

ST/mlm

CENTERVILLE CITY COUNCIL AGENDA

NOTICE IS HEREBY GIVEN THAT THE CENTERVILLE CITY COUNCIL WILL HOLD  ITS REGULAR PUBLIC MEETING AT 7:00 P.M. ON TUESDAY, JANUARY 19, 2010 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH.  THE AGENDA IS SHOWN BELOW.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting.  Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website: www.centervilleut.net.

Tentative   - The times shown below are tentative and are subject to change during the meeting, other 
Time:              than public hearings, which will not be held earlier than the times shown. 

5:45 WORK SESSION with Legislators (Dinner at 5:30)

7:00 A. ROLL CALL

         B. PLEDGE OF ALLEGIANCE

         C. PRAYER OR THOUGHT - Mayor Ronald G. Russell

         D. PRESENTATION from Centerville-Farmington Rotary Club re: Freedom Memorial

7:05 E. OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items that are not scheduled for a public hearing.  Citizens are encouraged to limit their comments to two (2) minutes per person.  Citizens may request  a time to speak during Open Session  by calling the City Recorder’s office at 295-3477, or may make such request at the beginning of Open Session.) Please state your name and city of residence.

         F. BUSINESS                                                    

7:10    1. MINUTES REVIEW AND ACCEPTANCE - January 5, 2010 closed meeting; January 5, 2010 City Council meeting

7:15    2. Summary Action Calendar
   a. Appoint City Officers - Consider Resolution No. 2010-02
   b. Appoint City representatives to other entities
    (1) Appoint Sherri Lyn Lindstrom to Wasatch Integrated Waste Management District Board - Consider Resolution No. 2010-03
    (2) Appoint Ronald G. Russell as Centerville’s representative on the Davis Cultural Arts Association Board
   c. Appoint Lee Duncan to the Centerville Planning Commission
   d. Accept PUE and Storm Drain easements from McDonald’s 
   
7:20    3. Presentation of Comprehensive Annual Financial Report for FY 2008-09

7:50     4. Six-month Code Enforcement Report

8:00    5. Mayor’s Report
   a. Council Goal Setting Process
   b. Main Street Plan
   c. Utility bill adjustments
 
8:15    6. City Manager’s Report

8:20    7. Miscellaneous Business
   a. February/March 2010 Newsletter topics for review
   b. ULCT Day at the Legislature - January 27
   c. UTA Route Changes

8:30    8. Closed meeting, if necessary, for reasons allowed by state law

8:30    9. Possible action following closed meeting, including appointments to Boards, Committees and Mayor Pro Tem

 F. ADJOURNMENT

8:30 RDA MEETING

Marilyn Holje, MMC
Centerville City Recorder

REDEVELOPMENT AGENCY OF CENTERVILLE CITY AGENDA