Minutes of the Centerville City Council meeting held Tuesday, February 2, 2010 at 7:00 p.m. in the Centerville City Council Chambers, 250 North Main, Centerville, Utah.

MEMBERS PRESENT
  Mayor                       Ronald G. Russell
 
Council Members   Justin Y. Allen
                                    Ken Averett
                                    Paul A. Cutler (via conference call)
                                    Sherri Lyn Lindstrom
                                    Lawrence Wright

STAFF OR OTHER CITY
 OFFICIALS PRESENT
                                     Steve Thacker, City Manager
                                      Blaine Lutz, Assistant City Manager/Finance Director
                                      Karrie Carlson, Recording Secretary

PLEDGE OF ALLEGIANCE

INVOCATION  Councilwoman Sherri Lindstrom 

OPEN SESSION

Matt Bryson, Youth City Council Mayor – Mr. Bryson updated the Council on upcoming Youth Council events. Leadership training and a dinner will be held this month at Utah State University for area youth leaders. He also commented on the Legislative event the Youth Council was able to attend recently, sponsored by the Utah League of Cities and Towns.

MINUTES REVIEW AND ACCEPTANCE

The minutes of the January 19, 2010 closed meeting were reviewed. Councilwoman Lindstrom made a motion to approve the minutes. The motion was seconded by Councilman Allen and passed by unanimous vote (5-0).

The minutes of the January 19, 2010 Council meeting were reviewed. Councilwoman Lindstrom made a motion to approve the minutes. The motion was seconded by Councilman Allen and passed by unanimous vote (5-0).

SUMMARY ACTION CALENDAR

The Council reviewed items a-c on the Summary Action Calendar. Councilman Averett made a motion to approve items a-c on the Summary Action Calendar. The motion was seconded by Councilman Wright and passed by unanimous roll-call vote (5-0). Approved were:

a. Appointment of Justin Allen to a two-year term on the Centerville Community Foundation, effective until the annual Community Foundation meeting in March 2012.
b. Termination of Warranty Period for Bangerter Lot Split (Lots 1 and 2).
c. Adopt Resolution No. 2010-04 supporting Hill Air Force Base in the F-35 Basing.
 STAFF REPORT AND DISCUSSION REGARDING THE CITY'S BASEBALL PROGRAM

Bruce Cox, Parks and Recreational Director, explained that Randy Smith, Centerville Baseball Program Coordinator, has recently resigned to accept another opportunity and will be unable to continue in this role of organizing and operating the Centerville Baseball Program. Once the City learned of this impending change a couple of months ago, Mr. Cox contacted South Davis Recreation District officials (SDRD) to ask if they would be interested in running a youth baseball program for Centerville and other cities within the District. The City’s Parks and Recreation Committee has reviewed and originally endorsed this proposal. Upon further discussions and investigation, however, it was made aware to Mr. Cox that transferring the program to the South Davis Recreation District for this baseball year will not be able to happen because there is not an agreement among the cities whether to affiliate with the Pony or Babe Ruth organization. Mr. Cox is recommending the City hire a new baseball coordinator to operate and run this year’s baseball season. He added there are other possible options for next baseball season that include merging with SDRD or other neighboring baseball programs.

SOLID WASTE COLLECTION
 
 Blaine Lutz, Finance Director, updated the Council regarding the recycling program implemented in 2009. There seems to be a swell of support for the new recycling program and many residents have now asked about weekly recycling pickup instead of bi-weekly and/or an additional recycling can. Weekly recycling pick up is not an option without increasing the monthly fees charged to all residents. Staff is recommending giving residents the option of an additional recycling can for the charge of $1.75.

a. Report on curbside recycling program; Consider Resolution No. 2010-05, establishing fee for an additional recycling can

Councilman Allen made a motion to adopt Resolution No. 2010-05 amending the Centerville City Fee Schedule regarding solid waste and recycling collections services. The motion was seconded by Councilwoman Lindstrom and passed by unanimous roll-call vote (5-0).

b. Green waste recycling program proposal

Blaine Lutz, Finance Director, reported to the Council regarding the possible addition of a green waste collection can. Approximately 20 percent of residents would need to participate in this program to make it feasible. He added that the green waste receptacle could also be used in the winter months for regular trash. The Council was supportive of implementing green waste recycling and agreed that an education process is needed to help the residents recognize the benefits of the green waste recycling can. Residents with two black cans can save money by replacing one black can with a green waste can. Over time staff and Council hope that a reduction in tonnage being sent to the burn plant or landfill will result in lower fees from Wasatch Integrated Waste that can be passed along to Centerville residents. Staff will prepare an insert with the information regarding green waste recycling for the upcoming newsletter. The insert will invite residents to attend a public hearing on this proposal.

c. Direction to staff regarding spring bulk green waste collection

The City Council agreed to provide a bulk green waste collection (no change to residents) as in past years. The company that has provided this service to the city has agreed to do it again this year for the same costs as in past years. This pick up will be scheduled for approximately mid-April.

APPROVE APPLICATION FOR CERTIFIED LOCAL GOVERNMENT GRANT

Councilman Averett explained the proposed uses for a matching Certified Local Government Grant (CLGG). He recently met with the Whitaker Museum Board Chair and the Historic Sites Committee and is recommending the Council apply for the $3,500 matching grant for a total of $7,000. Councilman Averett is suggesting that 1) $2,000 of the grant money be used for training and education of Historic Sites Committee members, 2) $1,300 to $1,500 would be used by the Historic Sites Committee for reconnaissance and identification of residents with potential historic homes which could later receive an intensive level survey, and 3) the balance of the funds (approximately $3,500 to $4,000) used to restore the Whitaker Museum.

Councilman Allen made a motion to approve the Certified Local Government Grant Application and authorize a $3,500 match to be paid out of the Council Contingency Budget. The motion was seconded by Councilwoman Lindstrom and passed by unanimous roll-call vote 4-0). Councilman Cutler did not vote on this matter because he did not hear the entire discussion due to a bad connection.

DETERMINE PROCESS FOR RENAMING STREETS; CONSIDER REQUEST TO ADD NAME OF "OLD MILL ROAD" TO 100 SOUTH STREET

Steve Thacker, City Manager, explained Lisa Buckmiller, a docent at the Whitaker Museum, brought in a petition with signatures of some of the homeowners on 100 South Street to add the name “Old Mill Road” either under the name “100 South Street” or as an attachment to the street sign. The signatures were gathered by her son, Mitchell Buckmiller, as a project to fulfill the requirements to complete his “Duty to God Award.” The old Anson Call Grist Mill was located at 150 South 600 East, the current location of the sedimentation basin. A plaque on a rock at that site identifies the old mill site. The City Attorney has reviewed this request and stated the statutes for street name changes/addition procedures were repealed in 2005. In the past a street name change required an ordinance, public hearing and notice. Since the procedure was repealed, the City Attorney suggests the Council could follow the old procedure (i.e., ordinance, public hearing and notice). The Council directed staff to bring back a recommendation for the implementation of a new policy and procedure related to street name changes/additions. They also asked staff to recommend a second procedure for establishing an historic marker on a street but not actually adding another name on the street signs. The Council asked that the Historic Sites Committee be involved in these procedures.
 
FY 2009-2010 SIX-MONTH FINANCIAL REPORT

Blaine Lutz, Finance Director, reviewed the Financial Report for the last six months. This report includes sales tax revenues. He responded to questions from the Council regarding sales tax reporting timelines, etc. Mr. Lutz added if sales taxes remain flat, The Council may want to adjust the current budget downward. Mr. Lutz responded to questions regarding the City's UTOPIA pledge.

MAYOR'S REPORT

Mayor Russell explained the City would pay for three nights lodging for Council members attending the Utah League of Cities and Towns convention in April.

CITY MANAGER'S REPORT

Steve Thacker, City Manager, is proposing the Council hold joint work sessions with the Planning Commission on March 16th and April 14th, regarding the Main Street Plan and Foothills Management Plan, respectively. The Council agreed with the City Manager’s recommendations.

A newsletter draft will be provided to the Council shortly for their review and input. The City Manager also provided the Council with information from last year's goal setting process in preparation for the goal setting work session this year. He asked the Council to submit their individual goals to him by February 12, 2010. He will compile these lists and give them back to the Council with rating and prioritizing instructions. He will then gather the lists with the ratings and prepare a consolidation or summary for the March 2, 2010 work session.

The City Manager updated the Council regarding the weed control issues related to the Silver Oaks Subdivision.

MISCELLANEOUS

The Council was provided with an application from Vivian Talbot for appointment to the Historic Sites Committee. Councilwoman Lindstrom made a motion to appoint Vivian Talbot to the Centerville City Historic Sites Committee. The motion was seconded by Councilman Allen and passed by unanimous roll-call vote (5-0).

The July 4th Celebration planning has begun and Randy Burgoyne has agreed to be the chairperson again this year.

At 9:15 p.m. the meeting was adjourned.

                                                           2-16-2010             
Marilyn Holje, City Recorder    Date Approved

Karrie Carlson, Recording Secretary