February 3, 2016

Minutes of the Whitaker Museum Board meeting held Wednesday, February 3, 2016 at 6:30 p.m. in the Administrative Conference Room at City Hall, 250 North Main Street, Centerville, Utah.

PRESENT
Diane Chamberlain, (via telephone)
Spencer Packer, Chair
Nancy Smith
Paul Thomas Smith
Laura Toney

STAFF PRESENT
Stephanie Ivie, City Council Liaison
Lisa Linn Sommer, Whitaker Museum Director
Connie Larson, Recording Secretary

MINUTES REVIEW AND APPROVAL

Minutes of the January 6, 2016 meeting minutes were reviewed. Nancy Smith made a motion to approve the minutes as amended. Laura Toney seconded the motion, which was passed by unanimous vote (5-0).

GARDEN REPORT BY ERIN AND BRIAN REDD

This item will be moved to the March meeting.

POTENTIAL GRANT AND RAP TAX PROJECTS

Lisa Linn Sommers, Whitaker Museum Director, reported Steve Thacker supports the submittal of a CLG grant application that assumes the City Council would provide the match in some way, but that source would not be determined until the next Budget is adopted. $10,000 CLG grant with a potential of a $10,000 match from the City or from another source. The Board reviewed projects that need to be completed and prioritized them as follows:

•    Wedding dress preservation/glass case.
•    Digitize and archival of records.
•    Ceiling, lighting, and heating in the basement office.
•    Kitchen faucet.
•    DVD on “The Story Begins Here” by Paul Thomas Smith.
•    Restore and repair backdoor (east side).
•    Driveway and parking (too large of a project)

2014-2015 FISCAL CARRY OVER FROM THE OPERATION BUDGET AND POTENTIAL USE FOR CARRIAGE/GARAGE OFFICE

Lisa Linn Sommer, Whitaker Museum Director, reported there is carry over money from the Operational Budget of approximately $4,480.
The Board discussed how this money will be used, and it was discussed to use the money for furnishings of the Museum office, or for the making of the DVD on Centerville’s “The Story Begins Here.”

MEMBER REPORTS

a.   Diane Chamberlain reported the Board should elect a chair and vice chair for 2016.

Diane Chamberlain made a motion to elect Spencer Packer as chair of the Whitaker Museum Board for the year 2016.  Nancy Smith seconded the motion, which was passed by unanimous vote (5-0).

Diane Chamberlain made a motion to elect Nancy Smith as vice chair of the Whitaker Museum Board. Nancy Smith asked for a question on the motion; if Laura Toney would consider being appointed vice Chair? Laura responded that she would pass at this time. Paul Thomas Smith seconded the motion, which was passed by unanimous vote (5-0).

b.    Lisa Linn Sommer reported on the Past Perfect Computer Program upgrade which is $300.00. The three training sessions are $85.00 per session.

Nancy Smith made a motion to approve the Past Perfect Invoice in the amount of $300.00, along with three training sessions at a cost of $85.00 each for Lisa Linn Sommers.  Diane Chamberlain seconded the motion, which was passed by unanimous vote (5-0).  Nancy Smith stated that the value of this program cannot be underestimated in our professional relationship with the public as we gather histories, artifacts and photographs.

Paul Thomas Smith reported the outline of the new DVD. The DVD will hopefully be funded by a grant for $6,000. There will be no charge for script research and development. Mr. Smith’s son, Brandon, has agreed to work for $25 an hour on this project, which is half of what a professional editor would charge. The DVD’s could then be sold for $10 each, and they would be sold at the 4th of July booth. It is anticipated this project will take two months to complete. So, if it is to be completed by July 4th, production needs to begin no later than April 1st. An outline of the script will be given to Don Hartley, State History Director, in hopes of receiving a grant from the State for this project.

Paul Thomas Smith reported no single, correct work has been written of Thomas Whitaker and his family. Mr. Smith has worked 2,000 hours on researching and writing on the life of Thomas Whitaker and his family. He would like to publish his writings into a book of Thomas Whitaker for his 200th birthday party in May. No funding is available for this project at this time.

NEXT MEETING

The next Whitaker Museum Board meeting will be held on Wednesday, March 2, 2016 at 6:30 p.m. in the Administrative Conference Room at City Hall.

ADJOURN

At 8:35 p.m., Chair Spencer Packer made a motion to adjourn the meeting.  Laura Toney seconded the motion, which was passed by unanimous vote (5-0).

____________________________                ____03-02-2016_________
Spencer Packer, Chair                                           Date Approved

_____________________________
Connie Larson, Recording Secretary