April 16, 2015

Minutes of the Centerville City Trails Committee meeting held Thursday, April 16, 2015 at 8:00 p.m. in the City Hall Administrative Conference  Room, 250 North Main, Centerville, Utah.

MEMBERS PRESENT
Denise Cox
Matt Johnson
Alan Peterson, Chair
Mikael Remington

MEMBERS ABSENT
Mark Dimond
Greg Gunnell
Rick Turner

STAFF PRESENT
Bruce Cox, Parks and Recreation Director
Lisa Romney, City Attorney, was excused at 9:25 p.m.
Stephanie Ivie, City Council Liaison, sivie@centervilleut.com
Jordan Hawkes, City Youth Council Liaison
Connie Larson, Recording Secretary

VISITOR
Glenn Gunnell, Trail Chief

MINUTES REVIEW AND APPROVAL

Minutes of the March 19, 2015 Trails Committee meeting were reviewed. Chair Alan Peterson made a motion to approve the minutes as amended.  Matt Johnson seconded the motion, which was passed by unanimous vote (4-0).

MAY 16th TRIAL FUN RUN STATUS

Mark Dimond sent an email to each Committee member two days ago about having each participant sign a waiver to release the City from liability if someone is injured on the Trail Fun Run. Lisa Romney, City Attorney, said it is recommended to have special event coverage which usually costs around $400 to cover injuries if spectators are injured, but this does not cover participants. Mikael Remington said he will contact the South Davis Recreation Center to view the waiver form they use for races and triathlons.

Mikael Remington displayed posters advertising the Trail Fun Run that will be held on May 16th at 8:00 a.m. at the Parrish Canyon Trailhead. A banner will also be made to advertise this event that will be displayed in front of City Hall.

Denise Cox will advertise this event in the Davis Clipper, Centerville Junior High School, South Davis Recreation Center, Skills Fitness, GPP Fitness, Walking Comfort, DeBoer’s Running Store, Wasatch Running Store, Masherz Bicycle Sales & Service, and Bountiful Bicycle. Rick Turner will be asked to get the timing clock from Scott Higgins, and Matt Johnson will bring music. Donuts and water will be served after this event.

ANNUAL TRAINING BY THE CITY ATTORNEY REGARDING OPEN MEETINGS, CONFLICTS OF INTEREST AND POLITICAL ACTIVITIES

Lisa Romney, City Attorney, explained the ordinance that created the Trails Committee, and the term regulations for the Committee, which is three years.  Each year, a chair must be chosen for the Committee. She reviewed the Trails Committee duties, which one of them is to recommend changes to the General Plan. Bicycle Pathways in the General Plan discuss frequent conflicts and problems when sharing roads. The Trail Committee should review General Plan amendments on the direction for the Frontage Road, which needs to be classified as a Class I or Class II road.  Class I roads have separate pathways for bikes. Class II roads have a stripped bike lane on the road.  Class III roads have a sign that says “share the road.”  Another section talks about the 1994 Parks Master Plan, that might not apply to the Trails Committee, but this section should be reviewed and updated.  The General Plan says there are four major Trail Plans, but if bike paths are added to the Trails Plan, the General Plan needs to be updated to show the trails. She suggested a disclaimer be added to the Trails Plan for trails that go onto private property.

The Open and Public Meetings Act rules were distributed. State law states that city meetings are public meetings, which also includes deliberations from the meetings. Recordings are also kept on each meeting, along with a written record. Public Notices of a meeting must be posted 24 hours in advance of a meeting. Minutes must be approved within 30 days of the meeting. Official action should not be taken for items discussed that are not on the agenda. The Trails Committee is allowed to have electronic meetings, must it be noticed on the agenda.

Political Activities Entities Act was enacted in 1995 that states city funds cannot be used for a political activity or campaigning. City email or letterhead cannot be used to send out political messages or for endorsements. The City Attorney and City Manager would like to maintain the information that is given on the RAP Tax. The Political Activities Entities Act is defined as anything that is voted on, a ballot proposition, or referendum. This Act does not affect free speech rights.

At 9:25 p.m., Lisa Romney was excused from the meeting.

CENTENNIAL TRAIL EVENTS UPDATE

a.    Report on web site trail log
This item will be discussed at the next meeting.
b.    Trail mile GPS project
Jordan Hawkes reported he went on Google Earth and was able to get trail estimates on the mileage for most of the Centerville trails. He asked how to do the trail
mileage on trails that go onto private property. It was agreed trail indicators should be placed on the map that indicate private property, and that private property
should not be trespassed on. There are many trails that are not on Forest Service property that are difficult to estimate. Bruce Cox, Parks and Recreation Director, will
bring an aerial map to the next meeting that will show the mountain trails in better detail.

OTHER BUSINESS

Matt Johnson reported there are three Boy Scouts who would like to do projects on the trails for their Eagle Scout projects. Bruce Cox, Parks and Recreation Director, reported new Plexiglas needs to be placed on the kiosks, along with new maps to replace those that are faded. The kiosks also need to be re-stained. There are trees on all of the trails that need to be removed.

NEXT MEETING

The next Trails Committee meeting will be held on Thursday, May 21, 2015 at 8:00 p.m. in the Business Office Conference Room at City Hall.

ADJOURN

The meeting was adjourned at 9:40 p.m.

_________________________                  ___05-21-2015________
Alan Peterson, Chair                                       Date Approved

_____________________________
Connie Larson, Recording Secretary