September 20, 2016


to:        Mayor Cutler
City Council
cc:       Department Heads
Planning Commission
from:   Steve H. Thacker, City Manager
subject: City Manager’s Summary of September 20, 2016 Council Meetings
date:      September 14, 2016

5:15    Work Session with Youth Council –  The City Council will meet with the Youth Council at 5:15 p.m. to become acquainted, review their activity calendar for the coming year, and talk about local government.  A more detailed agenda is in the staff report. The Youth Council will provide dinner.  Council members should try to be at city hall no later than 5:15.

7:00    Regular City Council Meeting

National Rural Water Association Award – Randy Randall was in Florida this past week to receive an award from this organization.  He was recognized for his extensive efforts and innovations that have substantially reduced power usage and the City’s electric bill for the water system.  He will be recognized in the Council meeting Tuesday night for this achievement.

E.1.    Minutes Review -- The minutes to be approved are available in the online meeting packet.

E.2.    Agreements re Water Main under I-15 and Railroad Tracks – In 2014 the City Council approved agreements with Union Pacific Railroad and Utah Transit Authority, giving the City permission to install a water main through an abandoned drainage culvert under their tracks.  However, that plan did not ultimately prove feasible and the City Engineer has come up with a new plan to bore the water main under the freeway and tracks near the abandoned culvert.  This change, however, requires new agreements with both UPR and UTA. This is the last project to be funded by the 2012 Water Revenue Bond issue.

E.3.    General Plan Amendments - Trails and Bikeways Master Plan – This matter was discussed in several earlier meetings.  Staff have made several revisions to the Trails and Bikeways Map and the Trails and Bikeways Master Plan Map as recommended in the most recent discussion about this matter.  In addition to the maps, the General Plan text is being updated to match current practice and intent regarding bike lanes.

E.4.    Public Hearing—Zoning Code Amendments re Scope Correction for South Main Street Corridor Overlay – This is a technical correction to an error identified in an earlier meeting. In summary, when the City Council adopted the comprehensive update of the Zoning Code in June 2016, this action had the inadvertent impact of subjecting more of the South Main Street Corridor to the Public Space Plan requirements than intended.  This correction will limit the applicability of the Public Space Plan to only the Traditional Main Street and City Center Subdistricts.  The City Attorney recommends the Council make this technical correction before considering changes to the Public Space Plan requirements, which is the subject of the next item on the agenda.

E.5.    Zoning Code Amendments - South Main Street Corridor Overlay—Public Space Plan – The requirements of the Public Space Plan have been under review by the Planning Commission and City Council since January.  In the most recent meeting on this matter, these two bodies met jointly to listen to owners of properties and businesses that would be affected.  The City Council is expected to take action on the recommendations forwarded earlier from the Planning Commission about these improvement standards.  It appears a majority of the Council is not supportive of those recommendations.  Therefore, the City Attorney has prepared three versions of the ordinance to accommodate the various outcomes the Council may consider, including repeal of the Public Space Plan requirements entirely.

A public hearing was held in an earlier Council meeting, in addition to the recent meeting with property and business owners.  Therefore, the public hearing requirement has been met and the agenda does not show another public hearing on this matter.  The Mayor and Council have the option, however, of allowing more public comment if they desire.

E.6.    General Plan Amendments - West Centerville Neighborhood Plan re Industrial Very-High Zoning – The Council discussed this matter in an earlier meeting, but agreed to table action to their September 20 meeting. These amendments would remove Industrial Very-High (I-VH) Zoning as a desired land use in this part of the City (i.e. west of I-15 and south of Parrish).  Current I-VH zoning would remain in place, however, unless the City Council wishes to also alter the actual zoning, which would require another public process that begins with the Planning Commission.

E.7.    Municipal Code Amendments re Construction Codes – The State of Utah adopts updated construction codes every three years.  These codes are applicable within Utah cities. Therefore, Centerville City needs to update its references to these building codes in its own Municipal Code.

E.8.    Financial Report – Blaine Lutz has prepared a financial report for the first two months of FY 2017—i.e. the two months ending August 31, 2016.  He will not be at the meeting, so the City Manager will handle this matter and answer questions from the Council about the report.

E.9.    Mayor’s Report – Mayor Cutler will report on Fire District matters, the latest UTOPIA/UIA financial reports and further evaluation of the sound quality in the Council Chambers.

E.10.    City Council Liaison Report – Councilman Bill Ince will report on emergency management activities and the Davis Chamber of Commerce.

E.11.    City Manager’s Report - I will propose a plan for the October 5 public open house about the comprehensive sidewalk inventory/analysis.

E.12.    Miscellaneous Business – At this time there are no topics under this heading.

E.13.    Closed Meeting, if necessary – At this time I do not know of a need for a closed meeting, but the agenda allows for that possibility.

E.14.    Appointments to City Boards/Committees – Mayor Cutler may recommend appointments.

Potential Agenda Items for October 4, 2016 City Council meetings (subject to change):
•    Work Session with Parks & Recreation Committee re Parks Capital Improvement Plan
•    Presentation by Shawn Beus, Davis County Economic Development Director
•    Rocky Mountain Power Franchise Agreement Extension
•    Policy re use of City’s public information outlets by non-city parties
•    Discuss potential use of RAP tax revenue



Meetings of the City Council of Centerville City may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended.  In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 801-295-3477, giving at least 24 hours notice prior to the meeting.

A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting.  Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website:

Tentative   -    The times shown below are tentative and are subject to change during the meeting.

5:15    Work Session with Youth City Council

7:00    A.    ROLL CALL
(See City Manager’s Memo for summary of meeting business)


           C.    PRAYER OR THOUGHT
            Jacob Smith

    Award to Centerville City from National Water Association

7:05    D.    OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items that are not scheduled for a public hearing.  Citizens are encouraged to limit their comments to two (2) minutes per person.  Citizens may request a time to speak during Open Session by calling the City Recorder’s office at 801-295-3477, or may make such request at the beginning of Open Session.) Please state your name and city of residence.

           E.    BUSINESS

September 6, 2016 work session and regular meeting; September 7, 2016 joint City Council/Planning Commission meeting

7:15          2.    Agreements re construction of water main under railroad tracks with Union Pacific Railroad and Utah Transit Authority

7:20          3.    General Plan Amendments – Bicycle & Non-Motorized Vehicle Pathways and Trails Master Plan Map
Consider proposed General Plan amendments to Section 12-450-3 regarding Bicycle and Non-Motorized Vehicle Pathways in the Transportation and Circulation element of the General Plan, and
amendments and updates to the Centerville Trails Master Plan Map as referenced in Section 12-460-2 regarding Trails in the Community Facilities element of the General Plan – Ordinance No.

7:30           4.    Public Hearing - Zoning Code Amendments - South Main Street Corridor (SMSC) Overlay - Subsection 12.48-180(b) - Scope Correction
Consider the proposed Zoning Code Amendment to the South Main Street Corridor (SMSC) Overlay Zone regarding the Scope of the SMSC Public Space Plan in Section 12.48.180 - Ordinance
No. 2016-26

7:40          5.    Public Hearing - Code Text Amendments for South Main Street Corridor (SMSC) Overlay Ordinance, Chapter 12-48
Consider the Code Text Amendments for the South Main Street Corridor (SMSC) Overlay Ordinance, which includes the City Council directives and changes to the South Main Street Corridor
(SMSC) Public Space Plan

8:00          6.    General Plan Amendments - West Centerville Neighborhood Plan - Removing Industrial Very-High Zoning District - Section 12-480-6
Consider General Plan Amendments regarding Section 12-480-6, West Centerville Neighborhood Plan, Goal 1, Objective 1.I., removing the I-VH (Industrial Very-High) Zoning District from the
extreme southeast area of the Centerville Business Park District - Ordinance No. 2016-24

8:10          7.    Municipal Code Amendments – Title 10, Chapter 3 – Construction Codes
Consider Centerville Municipal Code Amendments to Title 10, Chapter 3, regarding Construction Codes - Ordinance No. 2016-25

8:20          8.    Financial Report for first two months of FY 2017

8:25          9.    Mayor’s Report
a.    South Davis Metro Fire
b.    UTOPIA/UIA financial reports
c.    Council chambers sound issues

8:35        10.    City Council Liaison Report - Councilman Ince - Citizen Corps Council/Emergency Management/Davis Chamber of Commerce

8:45        11.    City Manager’s Report
a.    Sidewalk Open House

8:55        12.    Miscellaneous Business

9:00        13.    Closed meeting, if necessary, for reasons allowed by state law , including, but not limited to, the provisions of Section 52-4-205 of the Utah Open and Public Meetings Act, and for attorney-client
matters that are privileged pursuant to Utah Code Ann. § 78B-1-137, as amended.

14.    Possible action following closed meeting, including appointments to boards and committees

        F.    ADJOURNMENT

Items of Interest (i.e., newspaper articles, items not on agenda); Posted in-meeting information

Marsha L. Morrow, MMC
Centerville City Recorder