March 24, 2015

Minutes of the Centerville City Parks and Recreation Committee meeting held Tuesday, March 24, 2015 at 7:00 p.m. in the Centerville City Business Conference Room, 250 North Main Street, Centerville, Utah.

Minutes of the Centerville City Parks and Recreation Committee meeting held Tuesday, March 24, 2015 at 7:00 p.m. in the Centerville City Business Conference Room, 250 North Main Street, Centerville, Utah.

MEMBERS PRESENT
Kyle Barney
Gary Goff, Chair
Lynn Keddington
Loren Pankratz, was excused at 8:00 p.m.
Melissa Smith
Rebecca Wright

ABSENT
Ben Horsley

STAFF PRESENT
Paul Cutler, Mayor
Steve Thacker, City Manager
Lisa Romney, City Attorney
Bruce Cox, Parks and Recreation Director
Jens Fillmore, City Council Liaison
Connie Larson, Recording Secretary

MINUTES REVIEW AND APPROVAL

Minutes of the February 24, 2015 Parks and Recreation Committee meeting minutes were reviewed. Lynn Keddington made a motion to approve the minutes as written. Rebecca Wright seconded the motion, which was passed by unanimous vote (6-0).

RAP TAX AND BOND INSTRUCTION

Lisa Romney, City Attorney, distributed a description of the Political Activities of Public Entities Act that was enacted in 1975 that explains the process of how public funds can and cannot be used.  This Act prohibits the following:

•    City funds or resources cannot be used to campaign for a particular political candidate.
•    City funds or resources cannot be used to campaign for or advocate for any ballot proposition.
•    City email cannot be used to send out political messages.
•    City letterhead cannot be used to write any campaign endorsements.
•    Public officials are not prohibited from speaking, campaigning or contributing personal money for political issues or candidates, but should do so under the clear disclosure of the official’s individual First Amendment rights.
•    The City can provide factual information about a ballot proposition to the public, but must only do so in a way that allows equal access to both the opponents and proponents of the ballot proposition.
•    The City can always provide neutral encouragement of voters to vote.
•    An elected official may campaign or advocate for or against a ballot proposition, but cannot use City funds or resources for such purposes; any such activity should be pursued with caution.

Mayor Cutler asked the Parks and Recreation Committee to identify the priority park projects that need to be completed. Ron Russell, former Centerville mayor, will be leading an effort to educate citizens on the benefits of the RAP Tax, and what the tax would be used for. Mr. Russell’s group would then use the proposed projects to show the citizens where the money would be spent. Steve Thacker, City Manager, said the Capital Improvement Plan can be explained in the Voter Information Booklet, which would allow the explanation of the RAP Tax.

Lisa Romney asked the Committee to review the section of the General Plan that pertains to the Parks and Recreation Committee, and note any changes that need to be made so that the General Plan can be updated.

At 8:00 p.m., Loren Pankratz was excused from the meeting.

PARKS CAPITAL IMPROVEMENT PLAN UPDATE

The Committee discussed the following high priority projects for the parks in Centerville. They are:

Community Park Expansion – Phases 4 & 5
Community Park – New ball field soil, new playground, small bowery and score board.

Island View Park: Renovation of tennis courts and existing restrooms. Build new restrooms on top level. Replace old playground equipment with new equipment on both levels. Renovate
pavilion on lower level.

Playground set and toddler seat at Porter/Walton Park.

Two Basketball courts, two pickle ball courts, two tennis courts, and splash pad – parks not determined.

Other park amenities - parks not determined.

PARKS & RECREATION CENTENNIAL EVENTS UPDATE

Rebecca Wright reported Club “V” wants to host volleyball tournaments at the Community Park to promote volleyball, but the Parks and Recreation Committee would promote and advertise the tournaments. The money earned from registration fees could be turned into a general fund, or Club “V” could take the money, and make a donation to the Parks and Recreation Committee. This money could then be used for park upgrades. Melissa Smith reported the chair of the Centennial Celebration does not want this type of activity, as she feels these types of activities deter from the meaning of the Centennial.

It was agreed the volleyball tournaments will be held under the umbrella of the Parks and Recreation Committee, and will not involve the Centennial Celebration Committee. Bruce Cox, Parks and Recreation Director, said this activity would not be able to be held until August, since the Community Park is already reserved for soccer and baseball tournaments.

MOVIES IN THE PARK, TITLES AND DATES SELECTION

The Committee discussed movies to be shown at the Movies in the Park this summer.  The following movies will be shown:

Big Hero Six, Lego Movie, Alexander, Annie, Cinderella, Captain America (Winter Soldier), Million Dollar Arm, and Star Wars. The movies will be shown on the following dates: June 12, June 19, June 26, July 17, July 31, August 7, August 21, and August 14.  The Committee will assign the movies with the dates at the next meeting.

OTHER

Jeannine Teel, City Accountant, is going on a Humanitarian Mission with her church group in October to serve at the Ekudzeni Carepoint Center in Swaziland. Her group would like to sell concession snacks at the Movies in the Park to raise money for this mission. The Parks and Recreation Committee agreed Jeannine Teel’s church group will be allowed to sell concession snacks as long as the food is packaged.

NEXT MEETING

The next Parks and Recreation Committee meeting will be held on Tuesday, April 28, 2014 at 7:00 p.m. in the City Hall Business Office Conference Room at City Hall.

ADJOURN

At 9:45 p.m., Kyle Barney made a motion to adjourn the meeting.  Melissa Smith seconded the motion, which was passed by unanimous vote (5-0).

________________________            ___04-28-2015_____
Gary Goff, Chair                                    Date Approved

______________________________
Connie Larson, Recording Secretary

Kyle Barney
Gary Goff, Chair
Lynn Keddington
Loren Pankratz, was excused at 8:00 p.m.
Melissa Smith
Rebecca Wright

ABSENT
Ben Horsley

STAFF PRESENT
Paul Cutler, Mayor
Steve Thacker, City Manager
Lisa Romney, City Attorney
Bruce Cox, Parks and Recreation Director
Jens Fillmore, City Council Liaison
Connie Larson, Recording Secretary

MINUTES REVIEW AND APPROVAL

Minutes of the February 24, 2015 Parks and Recreation Committee meeting minutes were reviewed. Lynn Keddington made a motion to approve the minutes as written. Rebecca Wright seconded the motion, which was passed by unanimous vote (6-0).

RAP TAX AND BOND INSTRUCTION

Lisa Romney, City Attorney, distributed a description of the Political Activities of Public Entities Act that was enacted in 1975 that explains the process of how public funds can and cannot be used.  This Act prohibits the following:

•    City funds or resources cannot be used to campaign for a particular political candidate.
•    City funds or resources cannot be used to campaign for or advocate for any ballot proposition.
•    City email cannot be used to send out political messages.
•    City letterhead cannot be used to write any campaign endorsements.
•    Public officials are not prohibited from speaking, campaigning or contributing personal money for political issues or candidates, but should do so under the clear disclosure of the official’s individual First Amendment rights.
•    The City can provide factual information about a ballot proposition to the public, but must only do so in a way that allows equal access to both the opponents and proponents of the ballot proposition.
•    The City can always provide neutral encouragement of voters to vote.
•    An elected official may campaign or advocate for or against a ballot proposition, but cannot use City funds or resources for such purposes; any such activity should be pursued with caution.

Mayor Cutler asked the Parks and Recreation Committee to identify the priority park projects that need to be completed. Ron Russell, former Centerville mayor, will be leading an effort to educate citizens on the benefits of the RAP Tax, and what the tax would be used for. Mr. Russell’s group would then use the proposed projects to show the citizens where the money would be spent. Steve Thacker, City Manager, said the Capital Improvement Plan can be explained in the Voter Information Booklet, which would allow the explanation of the RAP Tax.

Lisa Romney asked the Committee to review the section of the General Plan that pertains to the Parks and Recreation Committee, and note any changes that need to be made so that the General Plan can be updated.

At 8:00 p.m., Loren Pankratz was excused from the meeting.

PARKS CAPITAL IMPROVEMENT PLAN UPDATE

The Committee discussed the following high priority projects for the parks in Centerville. They are:

Community Park Expansion – Phases 4 & 5
Community Park – New ball field soil, new playground, small bowery and score board.

Island View Park: Renovation of tennis courts and existing restrooms. Build new restrooms on top level. Replace old playground equipment with new equipment              on both levels. Renovate pavilion on lower level.

Playground set and toddler seat at Porter/Walton Park.

Two Basketball courts, two pickle ball courts, two tennis courts, and splash pad – parks not determined.

Other park amenities - parks not determined.

PARKS & RECREATION CENTENNIAL EVENTS UPDATE

Rebecca Wright reported Club “V” wants to host volleyball tournaments at the Community Park to promote volleyball, but the Parks and Recreation Committee would promote and advertise the tournaments. The money earned from registration fees could be turned into a general fund, or Club “V” could take the money, and make a donation to the Parks and Recreation Committee. This money could then be used for park upgrades. Melissa Smith reported the chair of the Centennial Celebration does not want this type of activity, as she feels these types of activities deter from the meaning of the Centennial.
It was agreed the volleyball tournaments will be held under the umbrella of the Parks and Recreation Committee, and will not involve the Centennial Celebration Committee. Bruce Cox, Parks and Recreation Director, said this activity would not be able to be held until August, since the Community Park is already reserved for soccer and baseball tournaments.

MOVIES IN THE PARK, TITLES AND DATES SELECTION

The Committee discussed movies to be shown at the Movies in the Park this summer.  The following movies will be shown:

Big Hero Six, Lego Movie, Alexander, Annie, Cinderella, Captain America (Winter Soldier), Million Dollar Arm, and Star Wars. The movies will be shown on the following dates: June 12, June 19, June 26, July 17, July 31, August 7, August 21, and August 14.  The Committee will assign the movies with the dates at the next meeting.

OTHER

Jeannine Teel, City Accountant, is going on a Humanitarian Mission with her church group in October to serve at the Ekudzeni Carepoint Center in Swaziland. Her group would like to sell concession snacks at the Movies in the Park to raise money for this mission. The Parks and Recreation Committee agreed Jeannine Teel’s church group will be allowed to sell concession snacks as long as the food is packaged.

NEXT MEETING

The next Parks and Recreation Committee meeting will be held on Tuesday, April 28, 2014 at 7:00 p.m. in the City Hall Business Office Conference Room at City Hall.

ADJOURN

At 9:45 p.m., Kyle Barney made a motion to adjourn the meeting.  Melissa Smith seconded the motion, which was passed by unanimous vote (5-0).

______________________________            ______________________________
Gary Goff, Chair                        Date Approved

______________________________
Connie Larson, Recording Secretary