August 9, 2016

Minutes of the Centerville City Parks and Recreation Committee meeting held Tuesday, August 9, 2016 at 7:00 p.m. at Centerville City Hall, 250 North Main Street, Centerville, Utah.

MEMBERS PRESENT
Kyle Barney, Chair
Lynn Keddington
Melissa Larsen
Loren Pankratz

MEMBERS ABSENT
Brian Curnow
Kelli Hintze
Melissa Smith

STAFF PRESENT 
Bruce Cox, Parks and Recreation Director
Katie Rust, Recording Secretary

VISITOR
Katherine Drake, BYU Student Intern

MINUTES REVIEW AND APPROVAL

The minutes of the June 14, 2016 meeting were reviewed.  Melissa Larsen made a motion to approve the minutes.  Loren Pankratz seconded the motion, which passed by unanimous vote (4-0).

REPORT ON THE MOVIES

The Committee discussed the success of the movies in the park to date and confirmed that Lynn Keddington will be present to supervise the next movie.

UPDATE ON SOUND AND POWER CABLES UNDERGROUND

Loren Pankratz reported he has met with three Centerville electric companies interested in submitting a bid for placing sound and power cables underground.  He has requested itemized bids in case the city is able to complete the trenching portion of the project independently.  It is estimated the waterproofed boxes would last 15 years, and would not be difficult to replace when necessary.  He plans to email the bids to Committee members for review when he receives them.

PARK FUNDING SOURCES AND RECOMMENDATIONS

Lynn Keddington presented funding estimates for park improvements with and without bonding, and explained his assumptions, including allocation by the City Council of 70% of RAP Tax revenue for parks.  He explained that he included the Founders Park expansion in his estimates so that the funds are available when the land owner is ready to sell.  Mr. Keddington stated that labor costs are expected to go up, but he is not sure how much of an increase to include in the estimates.  A copy of his spreadsheet is attached.

Mr. Keddington reported on grant opportunities for parks and recreation projects.  Most cities are putting money into infrastructure projects right now and do not have a lot of funds available for parks projects, resulting in less competition for parks and recreation grant funds.  He explained application requirements for Federal Land and Water Conservation Act funds distributed by the State.  An Environmental Impact Statement is required before the application is submitted in February.  Projects included in the application cannot begin until funds are awarded, and applications are reviewed for one year after they are submitted.  The State keeps 10% of the award amount.  The Committee discussed whether or not they would recommend the City apply.

ISLAND VIEW PARK FOCUS GROUP

Melissa Larsen and Katherine Drake reported that 30% of the citizens who participated in the recent Island View Park survey indicated interest in participating in a park design contest, and 23% indicated interest in participating in a focus group.  Chair Barney suggested the Committee sponsor the design contest, and forward the results to a landscape architect for further ideas.  Bruce Cox suggested the focus group put together a list of amenities that are definitely wanted at the park, and a list of amenities that might be nice to have at the park.  Melissa Larsen agreed to send email invitations to those who indicated interest in participating in the design contest, and Bruce Cox agreed to work with Jake Smith, Assistant to the City Manager, to include participation information on the City website.  The design contest will be open through the end of September, and the focus group will meet and put together recommendations in October, with the goal of having a conceptual plan ready by the end of the year.  The Committee discussed possible prizes for the design contest.

ISLAND VIEW PARK SURVEY

Katherine Drake presented results of the Island View Park survey. A high percentage of citizens who participated in the survey expressed interest in running/walking paths, playground equipment, a splash pad, and open areas at Island View Park.

ASPHALT NEEDS

Bruce Cox explained the request to use a portion of the Parks and Recreation Committee Budget to improve asphalt on City park trails and parking lots in need of immediate maintenance.  Lynn Keddington made a motion to recommend the City Council approve the use of $5,000-$6,000 of first quarter RAP Tax revenues for park asphalt crack seal.  Melissa Larsen seconded the motion, which passed by unanimous vote (4-0).

APPOINTMENT OF NEW CHAIR

Chair Barney nominated Lynn Keddington to replace him as Chair of the Parks and Recreation Committee.  Loren Pankratz seconded the nomination, and Lynn Keddington accepted the nomination.  The Committee unanimously indicated approval.

ADJOURNMENT

At 8:47 p.m. Loren Pankratz made a motion to adjourn the meeting.  Lynn Keddington seconded the motion, which passed by unanimous vote (4-0).  The Parks and Recreation Committee will meet next on September 13, 2016.

____________________________        ___09-13-2016_____
Kyle Barney, Chair                                     Date Approved

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Katie Rust, Recording Secretary