October 6, 2015

interoffice
MEMORANDUM

________________________________________
________________________________________
to:         Mayor Cutler
City Council
cc:        Department Heads
Planning Commission
from:    Steve H. Thacker, City Manager
subject:  City Manager’s Summary of October 6, 2015 Council Meetings
date:       October 2, 2015

5:30    Joint Work Session with Youth City Council – The City Council will meet with the Youth City Council at 5:30 p.m.  The Youth Council—which will provide dinner—will report on their activities this past summer and for the upcoming year.  I suggest the group also discuss whether to continue the practice of appointing Youth Council members as liaisons to the various City committees.  Depending on time, the Youth Council members may want to ask questions or comment on current City issues.  The Youth Mayor is Lyndsey Kunzler.  A list of Youth Council members is attached to Novus online.

7:00    Regular City Council Meeting

E.1.    Centennial Celebration Report – Daken and Carolee Tanner, Centennial Committee Co-Chairs, will report on the Centennial Celebration, including the July 4th activities.  Their written report is available in the online meeting packet.  They will also show some power point slides.

E.2.    Minutes Review – The minutes to be approved are attached to Novus.

E.3.    Summary Action Calendar
a.    Bid awards for waterline – These bid awards are for materials and labor to construct the water line that will serve the Brighton Homes residential project on Porter Lane.  The
developer pays the entire cost of this infrastructure.
b.    Municipal Code Title 1 amendments – In preparation for putting the City’s Code online in 2016, the City Attorney is updating the Code—one title at a time--to conform with State
law, reformat, renumber, etc.  There are no major revisions to Title 1, so it has been put under the Summary Action Calendar.
c.    Termination of Warranty Period – Legacy Crossing Lot 4 Amended Subdivision is ready to terminate its warranty period.
d.    Accept easements – As a condition of the Planning Commission’s approval of this residential development, the owner must provide easements for a sidewalk and public utilities.
e.    Commence warranty period – This site plan is ready to commence its warranty period (related to easement matter immediately above).
f.    Approve poll workers list – The City Council is required to appoint the poll workers who will be working the November General Election.

E.4.    Justice Court Recertification – State law requires justice courts to be recertified every four years, to determine whether the court is meeting all relevant standards.  The Justice Court Judge is also required to meet with the City Council at least once during every term to discuss any concerns or pertinent issues.  Judge David Miller will attend this portion of the Council meeting. As indicated in a letter from City Attorney Lisa Romney, she agrees that the Centerville Justice Court is meeting all of the relevant standards for recertification.

E.5.    Municipal Code Amendments – Title 4 Amendments – In connection with the recertification of the Justice Court, the City Attorney has updated the sections of the City Code (Title 4) that pertain to the Court.

E.6.    Public Hearing re South Main Street Corridor—will be tabled to October 20 – A public hearing was advertised for the Oct. 6 council meeting to consider amendments to the South Main Street Corridor Overlay Zone Ordinance.  However, since the Planning Commission has not yet completed their work on these amendments, this matter will be postponed to the October 20 council meeting.

E.7.    Municipal Code Amendments re RAP Tax – Staff recommend the current Code sections pertaining to the RAP Tax (Title 5, Chapter 9) be amended to make it very clear that the current authorized uses of the RAP Tax expire when the current voter authorization expires—and that the uses of revenue relating to an extension (if approved by the voters) will be determined in a future ordinance.

E.8.    Parrish Lane Sidewalk Project – UDOT has offered the City the option of directly administering the work of installing a sidewalk along the north side of Parrish Lane on the east side of the interchange, to connect with the new pedestrian bridge.  If the Cooperative Agreement is approved, it will also give the City direct responsibility for hiring a contractor to install an upgraded fence on the pedestrian bridge and along Parrish Lane from the I-15 Frontage Road to 1250 West.  UDOT will pay for the sidewalk project and the equivalent cost of a chain link fence, which the City will apply towards an upgraded fence.  Staff and UDOT are still reviewing the bids results and Cooperative Agreement, so final details will not be available until next Monday or Tuesday.

E.9.    Complete Streets Implementation Strategy – Staff are seeking direction from the City Council regarding the elements of an implementation strategy for the Complete Streets Policy the Council approved earlier this year.  This discussion will hopefully result in agreement on what those elements are and the relative priorities among those elements.

E.10.   Mayor’s Report – Excerpts from the Fire Agency’s monthly report for August is attached online.  Mayor Cutler may also report on other matters.

E.11.    City Council Liaison Report – Councilman Wright, who serves as the Council’s liaison to the Whitaker Museum Board, will report on the Museum’s activities/issues/etc.

E.12.   City Manager’s Report – No topics are identified at this time on the agenda under this heading.

E.13.   Miscellaneous Business
a.    Councilmembers Wright and Ivie asked for an opportunity to discuss the City’s support of CenterPoint Legacy Theatre and other non-profit organizations.
b.    The County Elections Director has invited city officials to an open house about the Vote By-Mail process.

E.14    Closed Meeting, if necessary – At this time I do not know of a need for a closed meeting, but the agenda allows for that possibility.

E.15.   Appointments to City Boards/Committees – Mayor Cutler may recommend appointments to boards and committees.

E.16.    Redevelopment Agency Meeting

Contract for traffic signal study – I recommend the RDA fund a study of traffic conditions at two intersections:  400 West/Porter Lane and 400 West/Bellano Way.  The study of 400 West/Porter Lane is needed to determine an appropriate contribution from Brighton Homes as their fair share of a future traffic signal at that intersection.  Adding 400 West/Bellano Way to the study does not add much cost, and having data regarding current traffic conditions at that intersection will help staff with long-range planning for traffic signals.

Davis Center for the Performing Arts HVAC System – Staff will report on the evaluations made by the RDA’s independent mechanical engineer regarding the DCPA’s HVAC system, need for repairs and a long-term maintenance agreement.

Potential Agenda Items for October 20, 2015 City Council meeting (subject to change):
•    Zone Map Amendment – Rezone of property at 85 E. Chase Lane
•    Public hearing on RAP tax
•    Public hearing - South Main Street Corridor Plan/Overlay Zone amendments
•    Financial Report for period ending September 30, 2015
•    City Council Liaison Report – Councilman Averett

mlm

AMENDED AGENDA 10-05-2015

CENTERVILLE CITY COUNCIL AGENDA

NOTICE IS HEREBY GIVEN THAT THE CENTERVILLE CITY COUNCIL WILL HOLD ITS REGULAR PUBLIC MEETING AT 7:00 P.M. ON TUESDAY, OCTOBER 6, 2015 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH.  THE AGENDA IS SHOWN BELOW.

Meetings of the City Council of Centerville City may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended.  In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting.  Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website: http://centerville.novusagenda.com/agendapublic.

Tentative   -    The times shown below are tentative and are subject to change during the meeting.
Time:

5:30    Joint work session with Youth City Council

7:00    A.    ROLL CALL
(See City Manager’s Memo for summary of meeting business)

B.    PLEDGE OF ALLEGIANCE

C.    PRAYER OR THOUGHT
Mayor Paul Cutler

7:05    D.    OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items that are not scheduled for a public hearing.  Citizens are encouraged to limit their comments to two (2) minutes per person.  Citizens may request a time to speak during Open Session by calling the City Recorder’s office at 801-295-3477, or may make such request at the beginning of Open Session.) Please state your name and city of residence.

           E.    BUSINESS

7:10          1.    Centennial/4th of July Celebration Report
Report from Centennial/4th of July Committee Co-chairs regarding this year’s community celebrations

7:30          2.    MINUTES REVIEW AND ACCEPTANCE
September 15, 2015 Council meeting

7:30          3.    Summary Action Calendar
a.    Award bid to Ferguson Waterworks in the amount of $48,927.90 plus tax for materials and to Ormond Construction in the amount of $82,877.75 for labor for the Porter
Walton Townhomes waterline
b.    Municipal Code Amendments - Title 1 Amendments – General Provisions – Consider Ordinance No. 2015-21
c.    Approve termination of warranty period - Legacy Crossing Lot 4 (Amended)
d.    Accept Sidewalk Easement and Public Utility Easement for Cosper Residence at 85 South 300 East
e.    Approve commencement of warranty period - Randy Cosper Site - 85 East 300 South
f.    Approve list of poll workers for 2015 municipal general election
g.   **Approve purchase of 2016 Toyota Tundra truck for the Water Department from Tony Divino Toyota in the amount of $29,306.35**

7:35          4.    Justice Court Recertification
Consider Resolution No. 2015-16 requesting the recertification of the Centerville City Justice Court

7:45          5.    Municipal Code Amendments - Title 4 - Justice Court
Consider Ordinance No. 2015-22 amending various provisions of Title 4 of the Centerville Municipal Code Justice Court regarding the City Justice Court

7:55           6.    Public Hearing - Zoning Code Text Amendments, South Main Street Corridor (SMSC) Overlay Ordinance, Chapter 12-48
TABLE TO OCTOBER 20, 2015 - Consider proposed Zoning Code Text Amendments for the South Main Street Corridor (SMSC) Overlay Ordinance (Chapter 12-48);
including changes to the City Center District, Traditional District, North and South Gateway Districts, adding a Public Space Plan for Main Street, and other related changes

7:55          7.    Municipal Code Amendments - Title 5, Chapter 9 - Recreational, Arts and Parks (RAP) Tax
Consider Ordinance No. 2015-23 amending various provisions of Title 5, Chapter 9 regarding the Recreational, Arts and Parks (RAP) Tax

8:00          8.    Parrish Lane Sidewalk Project
a.    Approve Cooperative Agreement with UDOT regarding sidewalk and fencing improvements in connection with the Parrish Lane Overpass Pedestrian Bridge
b.    Award bid for Parrish Lane Sidewalk Project to ACME Construction in the amount of $354,117.30

8:15          9.    Complete Streets Implementation Strategy
Discuss proposed Complete Streets Implementation Strategy

8:45        10.    Mayor’s Report
a.    Fire Agency monthly report

8:55        11.    City Council Liaison Report
Councilman Lawrence Wright – Whitaker Museum Board

9:05        12.    City Manager’s Report

9:10        13.    Miscellaneous Business
a.    Council request for discussion re City’s support of CenterPoint Legacy Theatre and other non-profit organizations
b.    The County is inviting Elected Officials, candidates and media to an open house re Vote By-Mail processing on October 29, 2015 from 6:00 - 7:00 p.m.

9:20         14.    Closed meeting, if necessary, for reasons allowed by state law , including, but not limited to, the provisions of Section 52-4-205 of the Utah Open and Public Meetings Act, and
for attorney-client matters that are privileged pursuant to Utah Code Ann. § 78B-1-137, as amended.

9:20         15.    Possible action following closed meeting, including appointments to boards and committees

9:20         16.    Adjourn to RDA meeting

F.    ADJOURNMENT
(Items of Interest (i.e., newspaper articles, items not on agenda); Posted in-meeting information

Marsha L. Morrow, MMC
Centerville City Recorder
REDEVELOPMENT AGENCY OF CENTERVILLE CITY AGENDA

NOTICE IS HEREBY GIVEN THAT THE REDEVELOPMENT AGENCY OF CENTERVILLE CITY WILL HOLD A PUBLIC MEETING AT 9:20 P.M. ON TUESDAY, OCTOBER 6, 2015 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL CHAMBERS, 250 NORTH MAIN, CENTERVILLE, UTAH.  THE AGENDA IS SHOWN BELOW.

Meetings of the Centerville Redevelopment Agency Board may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended.  In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

Tentative
Time:

9:20    A.    NEW BUSINESS

1.    MINUTES REVIEW AND ACCEPTANCE – September 15, 2015 RDA meeting

2.    Approve contract with A-Trans for traffic signal study

3.    Staff report regarding repairs and Maintenance Agreement for Davis Center for the Performing Arts HVAC system

B.    ADJOURNMENT

Steve H. Thacker
Executive Director