October 20, 2015

interoffice
MEMORANDUM

________________________________________
________________________________________
to:        Mayor Cutler
City Council
cc:       Department Heads
Planning Commission
from:   Steve H. Thacker, City Manager
subject:  City Manager’s Summary of October 20, 2015 Council Meetings
date:       October 16, 2015

5:00    RDA/ACB Meeting – The Centerville Redevelopment Agency (RDA) Board and the Administrative Control Board of the Davis Center for the Performing Arts will jointly meet at 5:00 p.m. to receive recommendations from a mechanical engineer about an HVAC system maintenance program and boiler repairs for the performing arts center.  CenterPoint Legacy Theatre (CPT), the long-term lessee of the facility, is required under the Operating Lease to fund an HVAC maintenance program that will maximize the life of that equipment.  The RDA—the owner of the facility--hired a mechanical engineer to independently evaluate an HVAC maintenance program proposed by Harris Services.  CPT will be proceeding with a contract with that company for that purpose.

The RDA’s engineer also investigated problems with the boiler system and recommends repairs/modifications.  He is currently soliciting proposals for the recommended work and will present those to the RDA/ACB at Tuesday’s meeting.  I recommend the Theatre Reserve Fund (TRF) as the source of funding for this work.  Monthly rental fees paid by CPT for use of the facility go into the TRF to be used for major repairs/replacement/improvements for this facility.  The RDA has authority to approve use of the TRF after “pre-approval” by the ACB.  Hence the reason for a combined meeting of the RDA and ACB.

5:30    City Council Work Session – Following the brief RDA/ACB meeting, the City Council will meet in a work session at 5:30 p.m. to begin their discussion of Planning Commission recommendations for amendments to the South Main Street Corridor Overlay Zone Ordinance.  Cory Snyder, Community Development Director, will first present the Commission’s recommendations, followed by Council discussion as time permits.  The Council will continue their discussion during the regular meeting after receiving public comment on this matter (see item E.4. on the regular Council meeting agenda).  Dinner will be available between the RDA/ACB meeting and work session.

7:00    Regular City Council Meeting

E.1.    Minutes Review – The minutes to be approved are attached to NovusAgenda online.

E.2.    Public Hearing – Zone Map Amendment (Chase Lane property) – The owners of property at approximately 85 E. Chase Lane are seeking a rezone of this parcel from Agricultural-Low to Residential-Low.  This property was the subject of a protracted code enforcement effort to force the removal of dangerous structures.  Following the demolition of those structures, the property was sold and the current owners seek this rezone to accommodate construction of a single family home.

E.3    Public Hearing - RAP Tax – The Utah “Transparency of Ballot Propositions Act” requires a public hearing on the RAP Tax prior to the election.  Equal time must be given for presentation of arguments “for” and “against” prior to allowing public comment.  Mayor Cutler and Councilman Wright—authors of the arguments for and against, respectively—have been informed that they (or their designee) will each have 5 minutes to present their arguments at the beginning of the public hearing.

E.4.    South Main Street Corridor Overlay Zone—Public Hearing – This is a continuation of the matter to be discussed in the work session prior to the regular meeting.  The public will be invited to comment on the proposed amendments to the Overlay Zone Ordinance before the City Council continues its discussion.  If the Council needs more time to make these decisions, the matter will carry over to their November 4 meeting.  However, if the Council approves amendments at the October 20 meeting, they may also want to discuss whether to end the current development moratorium on South Main Street prior to the 6-month expiration date (mid-November).  The Council may also want to direct staff regarding further analysis or discuss the potential engagement of consultants to perform additional work relating to South Main Street Corridor issues.

E.5.    Financial Report – Blaine Lutz prepared the financial report for the first three months of FY 2016.  I will answer questions about the report in Blaine’s absence.

E.6.    Mayor’s Report – Mayor Cutler will report on South Davis Metro Fire Agency matters as well as a meeting that he and several staff will attend on October 19 at the offices of the Weber Basin Water Conservancy District.

E.7.    City Council Liaison Report – Councilman Averett is the Council’s representative for emergency management and the Davis Chamber of Commerce.  This includes his role as Chair of the Citizen Corps Council, the body that oversees and coordinates the City’s volunteer-based Neighborhood Network.

E.8.    City Manager’s Report – I will update the Council on the selection and bidding process for fencing on Parrish Lane between the Frontage Road and 1250 West, including the pedestrian bridge over I-15.

E.9.    Miscellaneous Business – In an earlier meeting, Councilmembers Wright and Ivie requested an opportunity to discuss the use of the City’s newsletter and utility bill inserts by other organizations such as CenterPoint Theatre and UTOPIA.  This discussion was scheduled for the October 6 meeting, but was postponed due to a lack of time.

E.10    Closed Meeting, if necessary – At this time I do not know of a need for a closed meeting, but the agenda allows for that possibility.

E.11.    Appointments to City Boards/Committees – Mayor Cutler may recommend appointments to boards/committees.

Potential Agenda Items for November 4, 2015 City Council meeting (subject to change):
•    Continuation of SMSC discussion and approval of amendments to Overlay Zone Ordinance
•    Complete Streets Implementation Strategy
•    Landscaping concept plans for 1250 West/Parrish Lane intersection
•    Discuss Urban Deer Plan draft

mlm
AMENDED AGENDA
10/19/2015 4:57 P.M.

 

REDEVELOPMENT AGENCY OF
CENTERVILLE CITY/DAVIS CENTER FOR
THE PERFORMING ARTS ADMINSTRATIVE
CONTROL BOARD MEETING AGENDA

NOTICE IS HEREBY GIVEN THAT THE REDEVELOPMENT AGENCY OF CENTERVILLE CITY BOARD AND THE ADMINSTRATIVE CONTROL BOARD OF THE DAVIS CENTER FOR THE PERFORMING ARTS WILL HOLD A COMBINED PUBLIC MEETING AT 6:30 P.M. ON TUESDAY, OCTOBER 20, 2015 AT THE CENTERVILLE CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH.  THE AGENDA IS SHOWN BELOW.

Tentative
Time:    

6:30    A.    ROLL CALL

B.    NEW BUSINESS

1.    Report from mechanical engineer re HVAC maintenance and repairs for the Davis Center for the Performing Arts

2.    Authorize funding of the HVAC repairs from the Theatre Reserve Fund (TRF)

C.    RDA BUSINESS ONLY

1.    Minutes Review and Acceptance – October 6, 2015 RDA meeting minutes

D.    ADJOURNMENT

Steve H. Thacker
Executive Director

 

AMENDED AGENDA
10/19/2015 4:57 P.M.

CENTERVILLE CITY COUNCIL AGENDA

NOTICE IS HEREBY GIVEN THAT THE CENTERVILLE CITY COUNCIL WILL HOLD ITS REGULAR PUBLIC MEETING AT 7:00 P.M. ON TUESDAY, OCTOBER 20, 2015 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH.  THE AGENDA IS SHOWN BELOW.

Meetings of the City Council of Centerville City may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended.  In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting.  Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website: http://centerville.novusagenda.com/agendapublic.

Tentative   -    The times shown below are tentative and are subject to change during the meeting.
Time:

6:30    RDA/ACB meeting - agenda was amended 10-19-2015 changing the time

5:30    Work Session to discuss Planning Commission’s recommendations re South Main Street Corridor Overlay Zone - CANCELLED

7:00    A.    ROLL CALL
(See City Manager’s Memo for summary of meeting business)

B.    PLEDGE OF ALLEGIANCE

C.    PRAYER OR THOUGHT
Councilman Ken Averett

7:05    D.    OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items that are not scheduled for a public hearing.  Citizens are encouraged to limit their comments to two (2) minutes per person.  Citizens may request a time to speak during Open Session by calling the City Recorder’s office at 801-295-3477, or may make such request at the beginning of Open Session.) Please state your name and city of residence.

E.    BUSINESS                                                     

7:10          1.    MINUTES REVIEW AND ACCEPTANCE
October 6, 2015 joint work session & City Council meeting

7:10          2.    Public Hearing - Zone Map Amendment (Rezone) - 85 East Chase Lane
Consider Zone Map Amendment (Rezone) for parcel located at approximately 85 East Chase Lane from A-L (Agricultural-Low) to R-L (Residential-Low) - Ordinance No.
2015-24

7:15          3.    Public Hearing - RAP Tax Reauthorization - Presentation of Arguments For and Against

7:35          4.    South Main Street Corridor (SMSC) Overlay Zone
a.    Public Hearing - Zoning Code Text Amendments - Consider Ordinance No. 2015-25 regarding proposed Zoning Code Text Amendments for the South Main Street Corridor
(SMSC) Overlay Ordinance (Chapter 12-48) - including changes to the City Center District, Traditional District, North and South Gateway Districts, adding a Public Space
Plan for Main Street, and other related changes
b.    Review and Discuss Status of Temporary Zoning Regulations (TZRO) for South Main Street Corridor (SMSC) Overlay establishing temporary regulations pertaining to land
use, zoning, subdivision and development of real property located within the SMSC Overlay Zone - Consider Repeal or Amendment of Ordinance No. 2015-05 - South
Main Street Corridor TZRO
c.    Review and Discuss related items regarding South Main Street Corridor (SMSC) Overlay ordinances, regulations, design standards and economic development

9:05          5.    Financial Report for period ending September 30, 2015

9:15          6.    Mayor’s Report
a.    Fire Agency
b.    Weber Basin Water Conservancy District meeting

9:25          7.    City Council Liaison Report
Councilman Ken Averett – Citizen Corps Council/Emergency Management and Davis Chamber of Commerce

9:35          8.    City Manager’s Report
a.    Parrish Lane fencing issue

9:45          9.    Miscellaneous Business
a.    Council request for discussion re use of City’s newsletter and utility bill insert

9:55        10.    Closed meeting, if necessary, for reasons allowed by state law, including, but not limited to, the provisions of Section 52-4-205 of the Utah Open and Public Meetings Act, and
for attorney-client matters that are privileged pursuant to Utah Code Ann. § 78B-1-137, as amended.

9:55         11.    Possible action following closed meeting, including appointments to boards and committees

F.    ADJOURNMENT

Items of Interest (i.e., newspaper articles, items not on agenda); Posted in-meeting information

Marsha L. Morrow, MMC
Centerville City Recorder