October 18, 2016

interoffice
MEMORANDUM

________________________________________
________________________________________
to:        Mayor Cutler
City Council
cc:       Department Heads
Planning Commission
from:    Steve H. Thacker, City Manager
subject:    City Manager’s Summary of October 18, 2016 Council Meeting
date:        October 14, 2016

There is no work session prior to the regular City Council meeting.  Council Members are invited to attend the tour of the mixed waste processing facility at the energy recovery plant in Layton, from 5:00 to 6:30 p.m.  For tour details, see the invitation sent this week to City officials.

Regular Council Meeting

E.1.    Minutes Review – The minutes to be approved are enclosed.

E.2.    Summary Action Calendar
a.     Bid award—truck – This is a replacement truck (with shell) for the Public Works Director.  Funding is in the approved FY 2017 Budget for this purchase.  The existing truck will be
used by another employee, likely for the new Water Division position authorized by the Council.
b.    Youth Council Charter amendment – The Youth Council and their Advisor, Lisa Summers, recommend the Charter be amended to increase the maximum size of the Youth Council
from 20 to 25 members.

E.3.    Reconsideration of Zoning Map Amendment – Balling Townhomes – The applicant, Scott Balling, has asked for a reconsideration of this rezoning matter.  In their October 4 meeting,
the Council denied (3-2 vote) the requested rezone from Commercial-High to Residential-High for property located at 323 E. Pages Lane.  Mr. Balling has now asked for the Council to
reconsider his application—but this time to rezone the property to Residential-Medium rather than Residential-High.  The staff report explains the procedure the Council is to follow if it
wishes to reconsider this matter.

E.4.    Public Hearing – Code Amendments re Flag Lot Development – In an earlier meeting the City Council directed the Planning Commission to consider an ordinance that would repeal
code provisions allowing flag lot development.  The Planning Commission, however, has considered the request and is recommending the flag lot provisions remain in the code.  This
matter is now back in the Council’s lap for a decision.  A public hearing must be held before the Council acts.

E.5.    Staff Report re Street Sweeping – Several Council Members have asked for a staff report about the frequency and priorities for street sweeping.  Dave Walker, Drainage Utility
Supervisor, will attend the meeting to make that report and answer questions.

E.6.    Financial Report – Blaine Lutz prepared the financial report for the 3 months ending September 30, 2016.  If he is not at the meeting, the City Manager will answer questions in his
absence.

E.7.    Mayor’s Report – Mayor Cutler will report on Fire Service Area matters and possibly other topics.

E.8.    City Council Liaison Report – Councilwoman Robyn Mecham will report on the issues and activities of the Centerville Trails Committee and the Davis County Transportation
Committee.

E.9.    City Manager’s Report – I will report on the matters identified under this heading on the agenda.

E.10.    City Attorney Training – Lisa Romney, City Attorney, will present training regarding the roles and responsibilities of the Planning Commission, which she has already presented to
that body.

E.11.    Miscellaneous Business – No topics are identified at this time under this heading.

E.12.    Closed Meeting, if necessary – At this time I do not know of a need for a closed meeting, but the agenda allows for that possibility.

E.13.    Appointments to City Boards/Committees – Mayor Cutler may recommend appointments.

Potential Agenda Items for November 1, 2016 City Council meetings (subject to change):
•    Public Hearing - Code Text Amendment re Climate Controlled Storage
•    Public Hearing – Code Text Amendment re Reception Center in I-H Zone
•    General Plan Amendments re West Centerville Neighborhood Plan – Removing Industrial-Very High District – Section 12-480-6
•    Briefing re storm water regulations and related proposal to construct “decant” building to comply with regulations
•    Discuss potential sale of City property
•    Davis County Pre-Disaster Mitigation Plan

ST/mlm

 

AMENDED AGENDA 10/17/2016

CENTERVILLE CITY COUNCIL AGENDA

NOTICE IS HEREBY GIVEN THAT THE CENTERVILLE CITY COUNCIL WILL HOLD ITS REGULAR PUBLIC MEETING AT 7:00 P.M. ON TUESDAY, OCTOBER 18, 2016 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH.  THE AGENDA IS SHOWN BELOW.

Meetings of the City Council of Centerville City may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended.  In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 801-295-3477, giving at least 24 hours notice prior to the meeting.

A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting.  Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website: http://centerville.novusagenda.com/agendapublic.

Tentative   -    The times shown below are tentative and are subject to change during the meeting.
Time:

7:00    A.    ROLL CALL
(See City Manager’s Memo for summary of meeting business)

B.    PLEDGE OF ALLEGIANCE

C.    PRAYER OR THOUGHT
The Bridge Community

7:05    D.    OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items that are not scheduled for a public hearing.  Citizens are encouraged to limit their comments to two (2) minutes per person.  Citizens may request a time to speak during Open Session by calling the City Recorder’s office at 801-295-3477, or may make such request at the beginning of Open Session.) Please state your name and city of residence.

E.    BUSINESS

7:10          1.    MINUTES REVIEW AND ACCEPTANCE
October 4, 2016, 2016 work session and regular City Council meeting

7:10          2.    Summary Action Calendar
a.    Award bid for a 2017 GMC 4WD Sierra 2500 HD Double cab, with a shell and ladder racks from Young Automotive Group in the amount of $34,086.70 for the Public
Works Director
b.    Approve Amendment to the Youth City Council Charter to increase the maximum number of Youth City Council members from 20 to 25 members - Resolution No. 2016-25

7:15          3.    Reconsideration of Zoning Map Amendment (Rezone) - Balling Townhomes - 323 East Pages Lane
Reconsider Ordinance No. 2016-31 regarding the proposed Zone Map Amendment (rezone) for property located at approximately 323 East Pages Lane from Commercial-High
(C-H) to Residential-High (R-H)

7:30          4.    Public Hearing - Municipal Code and Zoning Code Amendments - Prohibiting Flag Lot Development
Consider Municipal Code and Zoning Code Amendments to prohibit flag lot development within the City and amending and repealing various sections of the Zoning Code and
Subdivision Ordinance provisions regarding flag lot provisions - Ordinance No. 2016-29

8:00    **  5.    Discuss request by Councilwomen Ivie and Mecham regarding updating the General Plan

8:30          6.    Report from staff re street sweeping frequency, priorities, etc.

8:40          7.    Financial report for three-month period ending September 30

8:50          8.    Mayor’s Report
a.    Fire Service Area reports

9:00          9.    City Council Liaison Report – Councilwoman Mecham – Trails Committee and Davis County Transportation Committee

9:10         10.    City Manager’s Report
a.    Main Street crosswalks update
b.    Federal funding application
c.    Update re sidewalk replacement project

9:20         11.    City Attorney Training - Role of Planning Commission Training by City Attorney Lisa Romney regarding the role of the Planning
Commission

9:35         12.    Miscellaneous Business

9:40         13.    Closed meeting, if necessary, for reasons allowed by state law , including, but not limited to, the provisions of Section 52-4-205 of the Utah Open and Public Meetings Act, and
for attorney-client matters that are privileged pursuant to Utah Code Ann. § 78B-1-137, as amended.

14.    Possible action following closed meeting, including appointments to boards and committees

F.    ADJOURNMENT

Items of Interest (i.e., newspaper articles, items not on agenda); Posted in-meeting information

Marsha L. Morrow, MMC
Centerville City Recorder