November 17, 2015


to:        Mayor Cutler
City Council
cc:       Department Heads
Planning Commission
from:   Steve H. Thacker, City Manager
subject:  City Manager’s Summary of November 17, 2015 Council Meetings
date:       November 12, 2015

6:30    Canvass of Municipal General Election – The City Council will meet in a special meeting at 6:30 p.m. to canvass the results of the November 3, 2015 Municipal General Election.  The staff report includes statutory guidelines for the procedures to be followed for the election canvass.  The City Council will declare the outcome of three councilmember seats and the RAP Tax ballot proposition.  Dinner will not be provided for this early meeting, so Councilmembers and staff are on their own for dinner this time.

7:00    Regular City Council Meeting

E.1.    Public Hearing—Urban Deer Control Plan – Based on the Council’s direction in an earlier meeting, staff has prepared a proposed plan for reducing the number of resident deer within the City.  The Plan must now be the subject of a public hearing before the Utah Division of Wildlife (DWR) will approve it.  The Plan proposes that deer be trapped and euthanized with either a bolt gun or firearm in areas approved by the Police Department, using volunteers also approved by the Police Department.  Bruce Cox, Parks & Recreation Director, prepared the Plan in consultation with the DWR after many residents complained of damage to their property.

If the City Council agrees to move forward with the Urban Deer Control Plan at the conclusion of the public hearing, they should also approve an amendment to the City Code that will allow firearms to be discharged within the city limits for this purpose.

E.2.    Creation of South Davis Metro Fire Service Area – In September the City Council conducted a public hearing on the proposal to create a Service Area that would replace the current South Davis Metro Fire Agency (SDMFA).  That was followed by a 60-day protest period (ending November 16) during which residents can submit written protests of this proposal.  As of November 12, no written protests have been received.  At their November 17 meeting, the City Council will consider a Resolution approving the creation of the Service Area.  The governing bodies of all of the current member entities of the SDMFA are considering similar resolutions.  If the Service Area is approved by the member entities, the new District/Service Area will assume the current responsibilities (fire and EMS services) of the SDMFA as of July 1, 2016.

E.3.    Rap Tax Reauthorization – On November 3rd a majority of Centerville voters expressed support for a 10-year extension of the RAP Tax.  To implement the RAP Tax extension, the City Council needs to approve an ordinance.  The ordinance states the funds will be used for purposes allowed in State law and as approved by the City Council.  The current City Council intends most of these funds to be used for the repair, replacement and construction of park facilities, but future City Councils will decide over time the specific projects or purposes for which the funds will be used.  The 10-year extension of the RAP Tax begins when the current RAP Tax authorization expires on April 1, 2016.

E.4.    Minutes Review – The approval of the minutes was moved in the agenda to this point for two reasons: 1) I anticipate there will be number of revisions pertaining to the SMSC matter and the Mayor agreed we should not make the public listen to all those before the first three business items are considered; and 2) this places the approval of minutes immediately prior to the SMSC topic, which may facilitate the Council’s handling of that matter.

E.5.    South Main Street Corridor (SMSC) Overlay Zone – In their November 4 meeting, the City Council approved numerous amendments to the SMSC Overlay Zone Ordinance, but delayed until November 17 the approval of a related Public Space Plan.  Staff recommend the best way to add the Public Space Plan to the amendments already approved is to “reconsider” the action taken on November 4 and add the Public Space Plan amendments, then approve the total package in one ordinance.  See the staff report for recommendations and visuals about the Public Space Plan.

E.6.    Discuss Proposed Rezone of Property Near Main Street – In the November 4 meeting, several councilmembers requested the November 17 agenda include the discussion of possibly rezoning some residential property east of Main Street from RM (Residential-Medium) to RL (Residential-Low).  Staff are still researching and compiling a historical summary of the zoning of these properties.  If a majority of the Councilmembers agree that a rezone is appropriate, the matter will have to be referred to the Planning Commission for them to consider the matter before the City Council could make any such changes effective.

E.7.    Mayor’s Report – Now that the City Council is wrapping up its work on the SMSC Overlay Zone amendments, the Mayor would like the Council to agree on a timetable for resuming their earlier deliberations on the Accessory Dwelling Unit (ADU) ordinance and to discuss a historic district ordinance recommended by the Landmarks Commission (currently pending on the November 18 Planning Commission agenda).

E.8.    Financial Report – This report, prepared by Blaine Lutz, covers the 4-month period ending October 31, 2015.

E.9.    City Manager’s Report – Per the Council’s request in the November 4 meeting, I will report on the status of the property owned by Davis County on 100 South, which currently contains a sedimentation basin.  I will also report on the outcome of the traffic study done for the 400 West/Porter Lane and 400 West/Bellano Way intersections.

E.10.    Miscellaneous Business – The UTA and South Davis Sewer District have both sent their Tentative Budgets for FY 2016 and invited feedback from Centerville City officials.  Also under this heading is a discussion requested by Councilmembers Wright and Ivie about the use of the City’s newsletter and utility bill inserts by non-city entities (tabled from earlier meeting).

E.11.    Closed Meeting, if necessary – I do not know at this time of a need for a closed meeting, but the agenda allows for that possibility.

E.12.    Appointments to City Boards/Committees – Mayor Cutler may recommend appointments to City boards/committees.

Potential Agenda Items for December 1, 2015 City Council meeting (subject to change):
•    Dee Hansen – Sewer District Report and “Food Waste Energy” Project
•    Reappoint Dee Hansen to South Davis Sewer District Board as Centerville’s representative
•    Award bid for fencing on pedestrian bridge and along Parrish Lane (City Council & RDA agendas)
•    City Council Liaison Report - Councilman John Higginson - Wasatch Integrated Waste District & Mosquito Abatement District
•    Museum Board Chair report on CLG grant projects
•    RDA/ACB meeting at 5:30 to review the CPT annual budget and approve Operating Lease amendments
•    Accessory Dwelling Unit ordinance – discuss remaining issues
•    Historic District ordinance – initial discussion



Meetings of the City Council of Centerville City may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended.  In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting.  Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website:

Tentative   -    The times shown below are tentative and are subject to change during the meeting.

6:30    Canvass of November 3, 2015 Municipal General Election
According to State law (UCA 20A-4-301(2)(ii)) the board of municipal canvassers shall meet to canvass the returns from a municipal general election no sooner than seven (7) days and no later than fourteen (14) days after the election

7:00    A.    ROLL CALL
(See City Manager’s Memo for summary of meeting business)


          C.    PRAYER OR THOUGHT
Councilman John Higginson

7:05    D.    OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items that are not scheduled for a public hearing.  Citizens are encouraged to limit their comments to two (2) minutes per person.  Citizens may request a time to speak during Open Session by calling the City Recorder’s office at 801-295-3477, or may make such request at the beginning of Open Session.) Please state your name and city of residence.

    E.    BUSINESS                                                     

7:10          1.    Public Hearing – Urban Deer Control Plan and Municipal Code Amendments
a.    Consider adoption of Urban Deer Control Plan for the lethal removal of resident deer with the city
b.    Consider adoption of Ordinance no. 2015-28 regarding the discharge of firearms with the city to allow an exception for authorized and approved activities under the City’s Urban Deer Control Plan

7:40           2.    Creation of South Davis Metro Fire Service Area
Approve Resolution No. 2015-17 Creating the South Davis Metro Service Area

7:55          3.    RAP Tax – Reauthorization and Municipal Code Amendments
Consider Ordinance No. 2015-29 reauthorizing a one-tenth of one percent (0.10%) local sales and use tax on taxable transactions within the city to fund recreational, arts and parks (RAP Tax) and enacting Title 5, Chapter 11 of
the Centerville Municipal Code providing the imposition, collection and distribution of the RAP Tax

October 29, 2015 work session; November 4, 2015 work session and regular Council meeting

8:05          5.    South Main Street Corridor (SMSC) Overlay Zone - Reconsideration of Ordinance No. 2015-25
Reconsider Ordinance No. 2015-25 regarding South Main Street Corridor (SMSC) Overlay Zone Amendments to discuss final version of Ordinance with City Council approved amendments and to discuss further amendments
and drawings for the SMSC Public Space Plan

8:35          6.    Review and Discuss Proposed Rezone of Property Near Main Street from R-M to R-L

8:40          7.    Mayor’s Report
a.    Request direction regarding ADU Ordinance and Historic District Proposal

8:50          8.    Financial Report for period ending October 31, 2015

9:00          9.    City Manager’s Report
a.    County property on 100 South Street
b.    Traffic study report re developers share of future traffic signal at 400 West/Porter Lane

9:15        10.    Miscellaneous Business
a.    Accept Utah Transit Authority (UTA) FY 2016 Tentative Budget
b.    South Davis Sewer District 2016 Tentative Budget
c.    Council request for discussion re use of City's newsletter and utility bill insert

9:30        11.    Closed meeting, if necessary, for reasons allowed by state law , including, but not limited to, the provisions of Section 52-4-205 of the Utah Open and Public Meetings Act, and for attorney-client matters that are privileged
pursuant to Utah Code Ann. § 78B-1-137, as amended.

9:30         12.    Possible action following closed meeting, including appointments to boards and committees

        F.    ADJOURNMENT

Items of Interest (i.e., newspaper articles, items not on agenda); Posted in-meeting information

Marsha L. Morrow, MMC
Centerville City Recorder