November 15, 2016

interoffice
MEMORANDUM

________________________________________
________________________________________
to:        Mayor Cutler
City Council
cc:       Department Heads
Planning Commission
from:   Steve H. Thacker, City Manager
subject:  City Manager’s Summary of November 15, 2016 Council Meeting
date:       November 10, 2016

5:30    Work Session – The City Council will meet in a work session at 5:30 p.m. for two topics: a) reviews staff’s analysis regarding the timing and funding of the Community Park Expansion Project—Phases 2 & 3; and b) discuss need and potential solutions for increasing burial space.  The Council gave staff both of these assignments in their November 1 meeting.  The Council would like to complete both Phases 2 & 3 of the Community Park Expansion Project in calendar year 2017, if feasible, to make the new sports fields playable in 2018.  They are also aware there are no more burial spaces available for sale in the City cemetery, so they would like to explore the possibilities for creating more cemetery capacity.  Dinner will be available beginning about 5:15 p.m. for Council and staff.

Regular Council Meeting

E.1.    Minutes Review – The minutes to be approved include the October 25 work session with the Museum Board, and the work session and regular meeting on November 1.

E.2.    General Plan Amendments—West Centerville Neighborhood Plan – This matter has been tabled several times.  Responding to an earlier directive from the City Council, the Planning Commission has recommended the I-VH (Industrial Very-High) Zoning District be deleted from the land use element of the General Plan for the extreme southeast area of the West Centerville Neighborhood.  The Council held a public hearing several months ago, but has tabled action several times since then, wanting more time to consider this matter.

E.3.    Ordinance No. 2016-29 regarding flag-lot provisions in City Code – Several months ago the City Council directed the Planning Commission to consider the repeal of flag-lot provisions, removing this as a residential development option.   The Planning Commission, however, discussed the matter and a majority recommended preserving this option.  Therefore, they sent back to the City Council the recommendation to reject the ordinance drafted to repeal the flag-lot provisions (Ordinance No. 2016-29).  The City Council and Planning Commission subsequently met in a work session on November 1 to discuss the Council’s concerns about the current flag-lot provisions in City Code.  The Commission appears willing to consider revisions to those provisions to make the flag-lot option acceptable to the City Council.  Therefore, now the matter is back in the lap of the City Council, to decide whether to proceed with repeal of this development option or send the matter back to the Planning Commission with a directive to address the concerns expressed in the November 1 work session.

E.4.    Direction to staff and Planning Commission re Southeast Neighborhood in General Plan – The City Council and Planning Commission also discussed this subject in their November 1 joint work session.  The Council wants to eliminate any allowance for more high-density housing in the south area of the City, beginning with the “Southeast Neighborhood”.  The Council now needs to agree upon the content of a formal assignment to the Planning Commission regarding potential revisions to that section of the General Plan.  The Planning Commission would then consider potential amendments, hold a public hearing, and forward their recommendations to the City Council.

E.5.    Review and clarify priorities for Planning Commission and Community Development Staff – In light of the assignments the Council will likely send to the Planning Commission as a result of items # 3 and 4 above, I would like the City Council to review and clarify the relative priority of the planning-related projects/issues they have expressed a desire to pursue, including unfinished goals adopted in their March 2016 goal-setting work session with the Planning Commission.  The staff report identifies the status of those goals and recommends priorities among the outstanding assignments.

E.6.    Staff report re development restrictions near earthquake fault lines – In response to a request in the November 1 council meeting, Cory Snyder will inform the Council of the City’s current restrictions for building in the vicinity of earthquake fault lines.

E.7.    Financial Report for period ending October 31, 2016 – The financial report for the first four months of the current fiscal year is expected to be available online prior to the meeting.

E.8.    Mayor’s Report – Although no topics are currently showing under this heading, Mayor Cutler may report on one or more matters of City interest.

E.9.    City Council Liaison Report – John Higginson, Centerville’s representative on the Wasatch Integrated Waste Management District Board of Directors, will report on the activities/issues of that agency.

E.10.    City Manager’s Report – As an update for the Council, staff have prepared a summary of capital projects anticipated for calendar year 2017.  The number of projects is unusual and presents a challenge for staff to design, bid and manage the construction of all these improvements.

E.11.    Miscellaneous Business
a.     Recording Secretary Agreement – After interviewing several applicants, staff recommend Emily Hatch be hired as an independent contractor to serve as recording secretary for
the Planning Commission.
b.    UTA Tentative Budget – All cities within UTA’s service area are given the opportunity to review and comment annually on the UTA Tentative Budget.

E.12.    Closed meeting, if necessary – I do not know of a need for a closed meeting, but the agenda allows for that possibility.

E.13.    Appointments to City Boards/Committees – Mayor Cutler may recommend appointments.

Potential Agenda Items for December 6, 2016 City Council meetings (subject to change):
•    RDA/ACB meeting at 5:30
•    Davis Metro Narcotics Strike Force Interlocal Agreement
•    Public Hearing – Legacy Crossing at Parrish Lane fourth amendment to PDO approval
•    Discuss process for making decisions about sidewalks and trees
•    Museum Collection Policy

ST/mlm

CENTERVILLE CITY COUNCIL AGENDA

NOTICE IS HEREBY GIVEN THAT THE CENTERVILLE CITY COUNCIL WILL HOLD ITS REGULAR PUBLIC MEETING AT 7:00 P.M. ON TUESDAY, NOVEMBER 15, 2016 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH.  THE AGENDA IS SHOWN BELOW.

Meetings of the City Council of Centerville City may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended.  In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 801-295-3477, giving at least 24 hours notice prior to the meeting.

A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting.  Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website: http://centerville.novusagenda.com/agendapublic.

Tentative   -    The times shown below are tentative and are subject to change during the meeting.
Time:

5:30    Work Session: a) Staff recommendation re timing of Community Park expansion Phases 2 & 3; b) Discuss need and solutions for increasing burial space

7:00    A.    ROLL CALL
(See City Manager’s Memo for summary of meeting business)

   B.    PLEDGE OF ALLEGIANCE

           C.    PRAYER OR THOUGHT
Councilman Ince

7:05    D.    OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items that are not scheduled for a public hearing.  Citizens are encouraged to limit their comments to two (2) minutes per person.  Citizens may request a time to speak during Open Session by calling the City Recorder’s office at 801-295-3477, or may make such request at the beginning of Open Session.) Please state your name and city of residence.

E.    BUSINESS

7:10          1.    MINUTES REVIEW AND ACCEPTANCE 
October 25, 2016 joint work session with Whitaker Museum Board; November 1, 2016 work session and regular Council meeting

7:10          2.    General Plan Amendments -West Centerville Neighborhood Plan – Removing Industrial Very-High Zoning District - Section 12-480-6
Consider General Plan Amendments regarding Section 12-480-6, West Centerville Neighborhood Plan, Goal 1, Objective 1.I., removing the I-VH (Industrial Very-High) Zoning
District from the extreme southeast area of the Centerville Business Park District - Ordinance No. 2016-24

7:25          3.    Consider Ordinance No. 2016-29 Repealing Flag-Lot Provisions in City Code or send matter back to the Planning Commission with directive regarding provisions

7:35          4.    Direction to staff and Planning Commission re General Plan Southeast Neighborhood

7:50          5.    Staff report re development restrictions near earthquake fault lines

8:05          6.    Staff recommendation re timing of Community Park expansion Phases 2 & 3

8:10          7.    Financial Report for period ending October 31

8:20          8.    Mayor’s Report

8:30          9.    City Council Liaison Report – Representative John Higginson – Wasatch Integrated Waste

8:45        10.    City Manager’s Report

9:00        11.    Miscellaneous Business
a.    Approve Recording Secretary Agreement
b.    Consider Utah Transit Authority 2017 Tentative Budget
c.    Consider South Davis Sewer District 2017 Tentative Budget

9:10        12.    Closed meeting, if necessary, for reasons allowed by state law , including, but not limited to, the provisions of Section 52-4-205 of the Utah Open and Public Meetings Act, and
for attorney-client matters that are privileged pursuant to Utah Code Ann. § 78B-1-137, as amended.

13.    Possible action following closed meeting, including appointments to boards and committees

        F.    ADJOURNMENT

Items of Interest (i.e., newspaper articles, items not on agenda); Posted in-meeting information

Marsha L. Morrow, MMC
Centerville City Recorder