November 1, 2016


to:        Mayor Cutler
City Council
cc:       Department Heads
Planning Commission
from:  Steve H. Thacker, City Manager
subject: City Manager’s Summary of November 1, 2016 Council Meeting
date:      October 28, 2016

5:30    Work Session with Planning Commission – The City Council and Planning Commission will meet together in a work session at 5:30 p.m. to discuss: a) the current flag lot ordinance and b) General Plan amendments to the Southeast Neighborhood.  A few months ago the City Council asked the Planning Commission to consider repealing the flag lot ordinance.  The Commission, however, sent back a recommendation to keep this ordinance because they concluded it is a useful tool for infill development.  The City Council subsequently held a public hearing on whether to repeal this ordinance.  Several residents spoke in favor of keeping some version of flag lot ordinance.  The Council tabled action and agreed to meet with the Planning Commission to discuss potential revisions to the current ordinance in lieu of repealing it altogether.  That discussion will occur in this work session.

In a recent meeting the City Council also agreed to meet with the Planning Commission to discuss concerns and potential amendments to the Southeast Neighborhood section of the General Plan.  Therefore, this topic was added to this work session agenda.

Councilmembers and Planning Commissioners are encouraged to read and be familiar with the content of both the current flag lot ordinance and the pertinent section of the General Plan before coming to the work session.  This will allow a more productive session as the Community Development Director facilitates an orderly review of those documents.

Dinner will be available beginning about 5:15 p.m. for work session participants.

Regular Council Meeting

E.1.    Minutes Review – The minutes to be approved are accessible via the online meeting documents.

E.2.    Summary Action Calendar
a.    Assignment Agreement – Lots 2 & 3 (south of the movie theater) of the Legacy Crossing at Parrish Lane mixed-use development have been purchased by another party for potential
development.  The seller and buyer are required to enter into this Agreement with the City to transfer all rights and obligations of the original Development Agreement to the new
owner.  This is a common action within several development areas of the City.
b.    Commence warranty period – The Park Hills Phase 3 Subdivision is ready to begin its warranty period.  However, in this case the City Engineer recommends the normal one-year
warranty period be extended to two years for the reason explained in the staff report.
c.    Terminate warranty period – The Pine Hills Subdivision is ready for termination of its warranty period.

E.3.    Public Hearing - Zoning Code Amendment - Reception Center in I-H Zone – The Planning Commission recommends approval of this amendment, which would allow a reception center as a conditional use in the Industrial-High (I-H) Zone.

E.4.    Public Hearing – Zone Code Amendments - Climate Controlled Storage – The Planning Commission recommends approval of this amendment, which would exempt the Parrish Square Shopping Center from the South Main Street Corridor provisions and allow climate-controlled storage as a conditional use in this shopping center.

E.5.    General Plan Amendments - Removing I-VH Zoning in West Centerville Neighborhood Plan – This is a continuation of a matter that was discussed and postponed in several earlier meetings.  The Council wanted more time to think about this matter.  No new staff work has been done, but all of the relevant documents have been attached again for the Council’s reference, including staff reports and minutes of several earlier meetings.

E.6.    Davis County Natural Hazard Pre-Disaster Mitigation Plan – To remain eligible for federal disaster funding, Davis County and its governmental entities (cities, special districts, etc.) have participated in preparing an update of the Natural Hazard Pre-Disaster Mitigation Plan.  Now all of those entities need to approve the Plan.  DeeEll Fifield, the consultant hired by Davis County to prepare the Plan, will make a presentation of the Plan at the Council meeting.  Following his presentation, public comment should be allowed before the Council approves the Plan.  Excerpts from the 291-page document are included in the online meeting packet, and the staff report provides a link to the entire document for those who wish to read more.

E.7.    Jennings Lane/400 West Intersection Improvements – The Police Chief has made a decision to convert this intersection to a 4-way stop.  In addition, City staff recommend the northwest corner be reconstructed to provide more safety for pedestrians and motorists.

E.8.    Professional Services Agreement - Island View Park Renovation – The Parks & Recreation Committee has requested the assistance of a landscape architect to help with the development of a schematic plan and cost estimate for the Island View Park renovation project.  A schematic plan and cost estimate are needed in order to apply in February 2017 for the next opportunity for federal grant funding.  Staff recommend the continued use of landscape architect services from MGB+A for this purpose.

E.9.    Continue discussion of potential uses of RAP Tax revenues – Now that the Council has met directly with the three parties requesting use of these funds—i.e. the Parks & Rec Committee, CenterPoint Theatre reps, and the Whitaker Museum Board—they will continue the discussion of how to allocate these funds over the next few years.

E.10.    Mayor’s Report – Mayor Cutler attended a recent Davis County COG meeting where the County made a presentation about their proposed property tax increase.  That presentation is available in the online meeting documents.

E.11.    City Manager’s Report – I will brief the Council on the outcome of the recent meeting with UDOT about their study of the Parrish Lane corridor and interchange reconstruction options.

E.12.    Miscellaneous Business – No topics are shown at this time under this heading.

E.13.    Closed Meeting, if necessary – At this time I do not know of a need for a closed meeting, but the agenda allows for that possibility.

E.14.    Appointments to City Boards/Committees – Mayor Cutler may recommend appointments.

Potential Agenda Items for November 15, 2016 City Council meetings (subject to change):
•    Davis Metro Narcotics Strike Force Interlocal Agreement
•    Financial report for period ending October 31
•    Liaison Report from John Higginson – Wasatch Integrated Waste






Meetings of the City Council of Centerville City may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended.  In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 801-295-3477, giving at least 24 hours notice prior to the meeting.

A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting.  Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website:

Tentative   -    The times shown below are tentative and are subject to change during the meeting.

5:30    Joint Work Session with Planning Commission to discuss: a) Flag Lot Ordinance; b) General Plan Amendments to Southeast Neighborhood

7:00    A.    ROLL CALL
(See City Manager’s Memo for summary of meeting business)


            C.    PRAYER OR THOUGHT
Councilwoman Ivie

7:05     D.    OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items that are not scheduled for a public hearing.  Citizens are encouraged to limit their comments to two (2) minutes per person.  Citizens may request a time to speak during Open Session by calling the City Recorder’s office at 801-295-3477, or may make such request at the beginning of Open Session.) Please state your name and city of residence.

E.    BUSINESS                                                     

August 25, 2016 joint City Council/Trails Committee meeting; October 18, 2016 Council meeting

7:15          2.    Summary Action Calendar
a.    Assignment Agreement for Legacy Crossing Development Agreement (Lots 2 & 3)
b.    Commence two-year warranty period for Park Hills Phase 3 Subdivision
c.    Terminate warranty period for Pine Hills Subdivision

7:15          3.    Public Hearing - Zoning Code Amendment - Reception Center in I-H Zone
Consider proposed Zoning Code Amendment to allow "Reception Center" as a conditional use in the Industrial-High (I-H) Zone and amending Section 12.36.030 regarding
Table of Uses for Public and Civic Uses - Ordinance No. 2016-33

7:25          4.    Public Hearing - Zoning Code Amendments - Climate Controlled Storage
Consider proposed Zoning Code Amendments to add a new definition and business use for "Climate Controlled Storage," including amendments to Chapter 12.12-Definitions,
and Section 12.48.080-South Main Street Corridor Overlay District Zone, Permitted and Conditional Uses by Specific District - Ordinance No. 2016-32

7:45           5.    General Plan Amendments -West Centerville Neighborhood Plan - Removing Industrial Very-High Zoning District - Section 12-480-6
Consider General Plan Amendments regarding Section 12-480-6, West Centerville Neighborhood Plan, Goal 1, Objective 1.I., removing the I-VH (Industrial Very-High) Zoning
District from the extreme southeast area of the Centerville Business Park District - Ordinance No. 2016-24

8:00          *6.    Citizen presentation re General Plan

8:10          7.    Davis County Natural Hazard Pre-Disaster Mitigation Plan
a.    Public comment on Plan
b.    Consider Resolution No. 2016-26 adopting Plan

8:40          8.    Proposal for safety improvements at Jennings Lane/400 West intersection

8:50          9.    Approve professional services agreement relating to Island View Park renovation conceptual planning phase

9:00         10.    Continue discussion re potential uses of RAP tax revenue

9:30        11.    Mayor’s Report
a.    Proposed Davis County property tax increase

9:40        12.    City Manager’s Report
a.    UDOT meeting re I-15 interchange and Parrish Lane

9:50        13.    Miscellaneous Business

9:55        14.    Closed meeting, if necessary, for reasons allowed by state law , including, but not limited to, the provisions of Section 52-4-205 of the Utah Open and Public Meetings Act, and
for attorney-client matters that are privileged pursuant to Utah Code Ann. § 78B-1-137, as amended.

15.    Possible action following closed meeting, including appointments to boards and committees

        F.    ADJOURNMENT

Items of Interest (i.e., newspaper articles, items not on agenda); Posted in-meeting information

Marsha L. Morrow, MMC
Centerville City Recorder