May 5, 2015

interoffice
MEMORANDUM

________________________________________
________________________________________
to:        Mayor Cutler
City Council
cc:       Department Heads
Planning Commission
from:   Steve H. Thacker, City Manager
subject:  City Manager’s Summary of May 5, 2015 Council Meeting
date:       April 30, 2015

5:30    Work Session re South Main Street Corridor – At their April 21 meeting, the City Council agreed to meet in a future work session to discuss the scope of work relating to a review of the South Main Street Corridor Plan/Ordinances, and the potential use of consultants in this review process.  To prepare for this work session, Council members may want to review the current Plan and related ordinances, which are attached to NovusAgenda online.  The work session begins at 5:30 p.m.  Dinner will be available beginning at 5:15.  The Community Development Director, City Attorney, City Manager and Assistant City Manager will participate in this work session.

7:00    Regular City Council Meeting

E.1.    Minutes Review and Acceptance – The minutes to be approved are enclosed.

E.2.    URMMA Proposal – Paul Johnson, Executive Director of the Utah Risk Management Mutual Association (URMMA), will explain a proposal to open up URMMA membership to special districts.  URMMA received a request from a special district to join, but membership is currently limited to municipalities.  The URMMA Executive Committee is seeking feedback from all of the member cities about this possibility.

E.3.    Financial Report – This report covers the nine-month period ending March 31, 2015.  It was scheduled on the April 21 agenda, but was tabled to this meeting.

E.4.    Amend FY 2015 Budget – Typically budget amendments are needed each year in June before the close of the fiscal year.  In addition, some amendments are needed at this time to accommodate the award of bids for re-roofing City Hall and the 2015 Street Overlay Project, some expenditures funded by grants, and a few other adjustments.  This matter was tabled from the April 21 meeting.  A public hearing must first occur before the City Council can approve the amendments.

E.5.    Summary Action Calendar
a.    Bid award to re-roof City Hall – This project was originally bid in the fall of 2014, but bids were much higher than the
available budget.  This re-bid has resulted in a more acceptable bid of $61,500—from VIP Roofing.  However, a budget amendment in item #4 on the agenda is still needed before this bid can be awarded.
b.    Bid award for street overlay project – This is the second bid award for street projects to be done in 2015.  The first bid award was in March for crack sealing/slurry sealing.  This overlay project will repave Marketplace Drive from the north side of McDonalds to the curve near Big 5 Sporting Goods, as well as the Frontage Road along Iggy’s.  This bid award will also require Council’s approval of a budget amendment—item #4 on the agenda.

E.6.    Code Amendment re Campaign Finance – In their April 21 meeting, the City Council directed the City Attorney to prepare an ordinance repealing the City’s campaign finance requirements.  This action will effectively substitute the recently amended State laws on this subject for Centerville’s own regulations.  The State Legislature, in their 2015 Session, clarified and expanded campaign finance law in a number of ways.  With this in mind, most of the City Council agreed it would be better to rely wholly upon State law.

E.7.    Public Hearing – Accessory Dwelling Units – Last year the City Council asked the Planning Commission to study the possibility of allowing accessory dwelling units (ADUs) in single-family residential areas.  After considerable public outreach and several meetings, the Planning Commission has recommended an ordinance that would allow ADUs as a conditional use in Agricultural-Low and Residential-Low zones.  Under the proposal, the property owner would have to occupy the main residence and the portion of floor space that could be used for the ADU would be limited to 25%.  Other regulations would also apply.  Since this represents a major change in City policy, I recommend the Council Members spend some time reviewing the staff report and supporting documents.

E.8.    FY 2016 Budget – State law requires that I present my Proposed Budget for FY 2016 to the City Council by the first regular meeting in May.  I will be writing a Budget Message—summarizing the Proposed Budget—over the weekend and will hopefully make that available online prior to the Council meeting.  The detailed version of the Proposed Budget will be given to the City Council at the meeting.  Once the Council has adopted a Tentative Budget, it will be made available via the City’s website.  I recommend a public hearing on the Budget during the June 2 Council meeting.

E.9.    Complete Streets Policy – This matter was tabled from the April 21 Council meeting.  In November and December 2014, a working group of City staff and two Council Members—with assistance from WFRC and consultants—drafted a Complete Streets Policy for consideration by the City Council.  The Council was briefed on the “Complete Streets” concept in an earlier meeting.  The intent of this policy is to encourage the consideration of all types of mobility when constructing, improving or maintaining the public roadways—subject to financial constraints and other limiting factors.

E.10.    Mayor’s Report – Mayor Cutler will report on several topics, including those shown on the agenda.

E.11.    City Council Liaison Report – Councilman John Higginson will report on the issues and activities of the Mosquito Abatement District and the solid waste district.  He represents Centerville City on the boards of these two special districts.

E.12.    City Manager’s Report – UDOT is proceeding with the installation of traffic signals at the 1250 West/Parrish Lane intersection.  If the Council wants to fund any “betterments” in connection with UDOT’s project, those decisions need to be made very soon.  The staff report contains an email dialogue between me and a UDOT manager about the possibility of betterments at this intersection.

E.13.    Miscellaneous Business – No topics are showing at this time under this heading.

E.14.    Closed Meeting, if necessary – At this time I do not know of a need for a closed meeting, but the agenda allows for that possibility.

E.15.    Appointments to City Boards/Committees – Mayor Cutler will likely recommend at least one appointment.

Potential Agenda Items for May 19, 2015 City Council meetings (subject to change):
•    Budget Work Session
•    Closed meeting re litigation
•    Recognition of outgoing Youth City Council members
•    Summerfest Invitation from Bountiful Davis Arts Council
•    Public Hearing - Amendments to Sign Ordinance
•    Financial Report for period ending April 30
•    RDA meeting

mlm
CENTERVILLE CITY COUNCIL AGENDA

NOTICE IS HEREBY GIVEN THAT THE CENTERVILLE CITY COUNCIL WILL HOLD ITS REGULAR PUBLIC MEETING AT 7:00 P.M. ON TUESDAY, MAY 5, 2015 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH.  THE AGENDA IS SHOWN BELOW.

Meetings of the City Council of Centerville City may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended.  In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting.  Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website: http://centerville.novusagenda.com/agendapublic.

Tentative   -    The times shown below are tentative and are subject to change during the meeting.
Time:

5:30    Work Session – Discuss scope of work re South Main Street Corridor and use of consultants

7:00    A.    ROLL CALL
(See City Manager’s Memo for summary of meeting business)

B.    PLEDGE OF ALLEGIANCE

C.    PRAYER OR THOUGHT
Councilman Ken Averett

7:05    D.    OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items that are not scheduled for a public hearing.  Citizens are encouraged to limit their comments to two (2) minutes per person.  Citizens may request a time to speak during Open Session by calling the City Recorder’s office at 801-295-3477, or may make such request at the beginning of Open Session.) Please state your name and city of residence.

E.    BUSINESS                                                     

7:10           1.    MINUTES REVIEW AND ACCEPTANCE
April 21, 2015 work session and regular City Council meeting

7:10          2.    Presentation re proposal to open URMMA membership to special districts

7:25          3.    Financial Report for period ending March 31, 2015

7:30          4.    Amend FY 2015 Budget
a.    Staff report
b.    Public hearing
c.    Consider Resolution No. 2015-06

7:40          5.    Summary Action Calendar
a.    Award bid for reroofing City Hall
b.    Award bid for 2015 Street Overlay Project

7:45          6.    Municipal Code Amendment - Repeal Section 2-03-110 - Campaign Finance Statement
Consider Municipal Code Amendment to Repeal Section 2-03-110 regarding Campaign Finance Statements and Disclosure Requirements - Ordinance No. 2015-07

7:55          7.    Public Hearing – Zoning Code Text Amendment, Chapter 12-60, Accessory Dwelling Units (ADUs)
Consider a proposed code text amendment to Chapter 12-60, Accessory Dwelling Units (ADUs), by adding new regulations to this chapter - Consider Ordinance No. 2015-08

8:25           8.    FY 2016 Budget
a.    Presentation of City Manager's proposed budget
b.    Adopt tentative budget and set public hearing dates
b.    Adjourn into an RDA meeting to adopt FY 2016 RDA Tentative Budget

8:40          9.    Discuss proposed Complete Streets Policy

9:00         10.    Mayor’s Report
a.    Gigabit Networks in Utah
b.    Fire District proposal
c.    Centennial Celebration

9:20         11.    City Council Liaison Report
Councilman John Higginson re Mosquito Abatement District and Wasatch Integrated Waste Management District

9:30         12.    City Manager’s Report
a.    Parrish/1250 West Intersection Betterments

9:45         13.    Miscellaneous Business

9:45         14.    Closed meeting, if necessary, for reasons allowed by state law , including, but not limited to, the provisions of Section 52-4-205 of the Utah Open and Public Meetings Act, and
for attorney-client matters that are privileged pursuant to Utah Code Ann. § 78B-1-137, as amended.

9:45         15.    Possible action following closed meeting, including appointments to boards and committees

F.    ADJOURNMENT
(Items of Interest (i.e., newspaper articles, items not on agenda); Posted in-meeting information

Marsha L. Morrow, MMC
Centerville City Recorder