May 3, 2016

interoffice
MEMORANDUM

________________________________________
________________________________________
to:        Mayor Cutler
City Council
cc:        Department Heads
Planning Commission
from:    Steve H. Thacker, City Manager
subject:  City Manager’s Summary of May 3, 2016 Council Meetings
date:       April 29, 2016

5:30    Work Session – The City Council will meet first in a work session at 5:30 p.m. to discuss the employee health insurance renewal options and, if time permits, other issues relating to the FY 2017 Proposed Budget.  Brad Bennett of GBS, the City’s employee health insurance broker, will attend the work session to explain the renewal options, including a Health Savings Account option. Dinner will be available beginning about 5:15 p.m.

7:00    Regular City Council Meeting

E.1.    Minutes Review -- The minutes to be approved are available in the NovusAgenda online meeting documents.

E.2.    Summary Action Calendar
a.    Audit Contract – In an earlier meeting, the City Council reviewed proposals for audit services and directed staff to bring back a contract with Keddington & Christensen.  The audit fee will be $18,000
per year for a five-year period.
b.    Miscellaneous Water Lateral Project – Each year the City hires a contractor to replace a number of water service laterals and perform other miscellaneous work.  Merlin Daines, Inc. was the low bidder
this year for the labor portion.  The agenda also shows bid awards to three suppliers for materials.
c.    Personnel Policies Amendment – This is a simple amendment to update the list of positions designated as exempt from the overtime requirements of the Fair Labor Standards Act.  This will bring the
written policy into harmony with actual practice.

E.3.    Public Hearing—Zoning Ordinance Amendments re Deuel Creek Historic District – Late in 2015 the prior City Council approved the creation of the Deuel Creek Historic District in the original Townsite area of the City.  However, since then, the Council has requested the Landmarks Commission clarify the incentives for structures along South Main Street and consider enlarging the District boundaries to include properties along the east side of 400 East between Parrish and 400 South.  The Landmark Commission’s recommendations have now been through the Planning
Commission and are ready for the City Council’s consideration.  The ordinance offers financial incentives in the form of reduced building permit fees for new construction or remodeling consistent with the standards in the ordinance, but compliance with the standards is completely voluntary.

E.4.    Accessory Dwelling Units – At their April 19 meeting several Councilmembers expressed reservations about proceeding with adoption of an ordinance allowing accessory dwelling units, a matter that has been under consideration by the City Council for the past year.  They agreed to schedule the matter for discussion again in their May 3 meeting and decide whether to abandon or continue the process.  The agenda refers to ordinance amendments that were the subject of an earlier public hearing but no action was taken.

E.5.    Discussion re Accessory Building Setbacks and Flag Lot Ordinance Amendments – In their work session in March, the City Council agreed that two of their short-term goals would be to discuss potential amendments to the accessory building setback standards and the flag lot ordinance.  Cory Snyder, Community Development Director, has requested the opportunity to make an educational presentation about accessory building setbacks before the Council begins its discussion.

E.6.    FY 2017 Budget – State law requires that I present my Proposed Budget to the City Council each year no later than the first regular Council meeting in May.  I will complete this document on Monday, May 2, including a Budget Message that will provide the Council and public a summary of the Proposed Budget.  The actions I recommend on Tuesday night include adopting the Proposed Budget as the “Tentative Budget” and setting a date for a public hearing, which I recommend be held on June 7.  I also recommend the Council set the dates for one or more work sessions to discuss the Tentative Budget.  They can make any desired changes to the Tentative Budget before a Final Budget is adopted on June 21.  Upon adoption of the Tentative Budget, it will be made available on the City website and at City Hall for public review before the public hearing.

E.7.    RDA Meeting – Immediately following the adoption of the Tentative Budget, I recommend the Council adjourn into a Redevelopment Agency (RDA) meeting to take similar action with the RDA Proposed Budget—i.e. adopt it as the RDA Tentative Budget and set a public hearing for June 7.

E.8.    Closed Meeting -- The City Attorney recommends a closed meeting to discuss “pending or reasonably imminent litigation”.  Heather White of Snow Christensen & Martineau, special counsel for the City in a current lawsuit, and Libby Lowther representing URMMA (the City’s insurer), will attend.  They have been invited to arrive at 9 p.m. for the closed meeting.

E.9.    Mayor’s Report – Mayor Cutler would like to report on UTA’s plan for spending its share of Proposition One money in Davis County over the next few years, drawing upon a presentation by UTA at a recent Davis COG meeting.

E.10.    City Manager’s Report – City staff met this week with County staff to discuss again the County’s property on 100 South Street.  The outcome of this discussion is a compromise for the Council and County Commissioners to consider—i.e. develop the south half into home sites but leave the north half as open space, conditioned upon waiver of some development-related City fees.  I will report further at the meeting.

I will also report on staff’s request that UDOT perform a comprehensive traffic study of the Parrish Lane corridor.

E.11.    Miscellaneous Business – Councilmembers Ince and Fillmore have been invited by the Mayor to report on the recent ULCT Conference in St. George.

E.12.    Appointments to City Boards/Committees – Mayor Cutler may recommend appointments.

Potential Agenda Items for May 17, 2016 City Council or RDA meetings (subject to change):
•    Report from Youth Mayor and recognition of outgoing Youth City Council members
•    Public Hearing – Rohletter Rezone & Subdivision waiver/lot split
•    Monthly Financial Report
•    Long-Term Sick Leave buy out/buy down funding
•    Animal Control Agreement with Davis County
•    Update re wild animals in residential area
•    CLG grant contract and funding match
•    Court prosecutors contracts
•    Public hearing re transfer of fire station property to Fire Service Area
•    Council Liaison Report by Councilwoman Mecham

ST/mlm
CENTERVILLE CITY COUNCIL AGENDA

NOTICE IS HEREBY GIVEN THAT THE CENTERVILLE CITY COUNCIL WILL HOLD ITS REGULAR PUBLIC MEETING AT 7:00 P.M. ON TUESDAY, MAY 3, 2016 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH.  THE AGENDA IS SHOWN BELOW.

Meetings of the City Council of Centerville City may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended.  In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting.  Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website: http://centerville.novusagenda.com/agendapublic.

Tentative   -    The times shown below are tentative and are subject to change during the meeting.
Time:

5:30    Work Session: a) Employee health insurance renewal options; b) Discuss other FY 2017 Budget issues (as time permits)

7:00    A.    ROLL CALL
(See City Manager’s Memo for summary of meeting business)

B.    PLEDGE OF ALLEGIANCE

          C.    PRAYER OR THOUGHT
Mayor Cutler

7:05    D.    OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items that are not scheduled for a public hearing.  Citizens are encouraged to limit their comments to two (2) minutes per person.  Citizens may request a time to speak during Open Session by calling the City Recorder’s office at 801-295-3477, or may make such request at the beginning of Open Session.) Please state your name and city of residence.

E.    BUSINESS                                                     

7:10          1.    MINUTES REVIEW AND ACCEPTANCE
April 19, 2016 work session and regular Council meeting minutes

7:10          2.    Summary Action Calendar
a.    Approve Audit Contract with Keddington & Christensen
b.    Award bid for Miscellaneous Water Lateral Project 2016 for materials to Ferguson in the amount of $27,187.61 plus tax for waterline parts (Component One), Waterford Systems in the amount
of $25,061.60 for mag meters (Component Two), and Mountainland in the amount of $8,521.87 for water meters; and to Merlin Daines, Inc. in the amount of $118,446 for labor
c.    Amend Section 4.040 of the Centerville City Personnel Policies and Procedures to Designate City Attorney and Assistant Police Chief as Exempt Positions under Fair Labor Standards Act –
Resolution No. 2016-12

7:10          3.    Public Hearing - Zoning Map Amendment and Zoning Ordinance Text Amendment - Centerville Deuel Creek Historic District - Chapter 12-49 – Ordinance No. 2016-12 and Ordinance No.
2016-13
a.    Public Hearing - Zoning Ordinance Text Amendment - Amendments to Centerville Deuel Creek Historic District - Chapter 12-49 - Ordinance No. 2016-12
b.    Public Hearing - Zoning Map Amendment - Amendments to Centerville Deuel Creek Historic District Overlay - Ordinance No. 2016-13

7:30           4.    Zoning Ordinance Text Amendments - Chapter 12-60 – Accessory Dwelling Units (ADUs)
Consider Zoning Ordinance Text Amendments regarding Accessory Dwelling Units (ADUs), including amendments to Section 12-12-040 regarding definitions for ADUs, amending Table 12-36
regarding Table of Uses, and enacting Chapter 12-60 regarding ADUs - Consider Ordinance No. 2016-04

8:00          5.    Discuss and provide direction to staff re the following:
a.    Accessory building setbacks
b.    Flag Lot Ordinance amendments

8:45          6.    FY 2017 Budget
a.    Presentation of City Manager's Proposed Budget
b.    Adopt Tentative Budget and set dates for work sessions and public hearing

8:55          7.    Adjourn to RDA meeting

9:00          8.    Closed meeting for reasons allowed by state law , including, but not limited to, the provisions of Section 52-4-205 of the Utah Open and Public Meetings Act, and for attorney-client matters that are
privileged pursuant to Utah Code Ann. § 78B-1-137, as amended.
The City Attorney recommends the Council go into closed session to discuss pending or reasonable imminent litigation

9:30          9.    Mayor’s Report
a.    UTA’s plan for use of Proposition 1 revenues

9:40        10.    City Manager’s Report
a.    Update re County-owned property on 100 South Street
b.    UDOT traffic study of Parrish Lane corridor

9:50        11.    Miscellaneous Business
a.    ULCT Conference Report

10:05         12.    Possible action following closed meeting, including appointments to boards and committees

F.    ADJOURNMENT

Items of Interest (i.e., newspaper articles, items not on agenda); Posted in-meeting information

Marsha L. Morrow, MMC
Centerville City Recorder

REDEVELOPMENT AGENCY OF CENTERVILLE CITY AGENDA

NOTICE IS HEREBY GIVEN THAT THE REDEVELOPMENT AGENCY OF CENTERVILLE CITY WILL HOLD A PUBLIC MEETING AT 8:55 P.M. ON TUESDAY, MAY 3 2016 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL CHAMBERS, 250 NORTH MAIN, CENTERVILLE, UTAH.  THE AGENDA IS SHOWN BELOW.

Meetings of the Centerville Redevelopment Agency Board may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended.  In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

Tentative
Time:

8:55    A.    NEW BUSINESS

1.    MINUTES REVIEW AND ACCEPTANCE
April 19, 2016 RDA meeting minutes

2.    Proposed RDA FY 2017 Budget
a.    Presentation of FY 2107 RDA Proposed Budget
b.    Adopt FY 2017 RDA Tentative Budget and set date for public hearing

B.    ADJOURNMENT

Steve H. Thacker
Executive Director