May 19, 2015

interoffice
MEMORANDUM
________________________________________

________________________________________
to:        Mayor Cutler
City Council
cc:       Department Heads
Planning Commission
from:   Steve H. Thacker, City Manager
subject:   City Manager’s Summary of May 19, 2015 Council Meetings
date:        May 15, 2015

5:00    Budget Work Session – The City Council will meet at 5:00 p.m. for an hour to discuss FY 2016 budget issues.  In particular, the Council will review staff’s justification for recommending a 5% increase in culinary water rates before a Budget Newsletter is prepared for insertion in the utility bills at the end of May.  Dinner will be available beginning at 4:45 p.m.

6:00    Closed meeting – City Attorney Lisa Romney recommends a closed meeting at 6:00 p.m. to meet with attorney Heather White and Libby Lowther of URMMA to discuss the claim relating to the police-involved shooting a year ago.

7:00    Regular City Council Meeting

E.1.    Recognition of Youth City Council Members – Youth Mayor Jessica Greer will report on the activities of the Youth City Council during the past year.  Those Youth City Council members who will not be continuing on the Council—due to graduation or other reasons—will also be recognized and thanked for their service.

E.2.    Summerfest Invitation – Emma Dougal, Executive Director of the Bountiful Davis Arts Council, will make her annual appearance to invite the Council and general public to attend the Summerfest activities in Bountiful this summer.

E.3.    Minutes Review and Acceptance – The minutes to be approved are enclosed. The minutes of the special council meeting on May 12 may be attached to Novus online on Monday if ready for Council’s review by then.

E.4.    Summary Action Calendar
a.     Independent Auditor’s Contract – In an earlier meeting, the City Council seemed receptive to staff’s recommendation to extend the contract with the current auditors to include FY 2015, to minimize the impact on staff in the Finance Department at this time.  The City’s current auditors—the CPA firm of Hansen, Bradshaw, Malmrose & Erickson—have submitted an engagement letter for the Council’s acceptance.  Their “not to exceed” fee would be the same as for the FY 2014 audit: $19,600.
b.    Warranty Period for Chick-Fil-A – This development project is ready to begin its warranty period.

E.5.    Municipal Code Amendment re Campaign Finance Disclosure – At their May 5 meeting, the City Council agreed to repeal the City’s own campaign finance reporting regulations and let the recently-improved State laws govern this matter in city elections, with one exception.  The Council asked that the ordinance be brought back in the May 19 meeting with a requirement that the candidates be required to submit a report prior to the Primary Election, in addition to the reports required later—i.e., before and after General Elections.

E.6.    Public Hearing re Sign Ordinance Amendments – In an earlier meeting, the Council directed staff to initiate amendments to the City’s sign ordinance that would be more reasonable for political candidates to comply with and for staff to enforce during the election campaign season.  The Planning Commission has discussed this matter and forwarded to the City Council recommendations for amendments. The proposed revisions relate to number and square footage of signage allowed, placement on private property, and height of signs.  See staff report for details.

E.7.    Municipal Code Amendments re Street Name and Addressing Regulations – Staff received a request for adding an alias name to the existing numeric name of a local street.  Since there are no procedures currently in the City Code pertaining to such requests, staff have recommended procedures for this purpose.  In addition, the recommended Ordinance also formalizes in Code the house addressing system that has been used for many years.  If the Council approves the proposed Ordinance, in their June 2 meeting they will consider the specific street name request that initiated this matter.

E.8.    South Main Street Corridor – In an earlier meeting, the City Council directed staff to recommend a scope of work relating to the review of the South Main Street Corridor (SMSC) Plan and Overlay Zone regulations.  The staff report includes my recommended process, including opportunities to listen to the general public and property/business owners, as well as proceeding with the two actions agreed upon by a majority of the City Council in their May 12 special meeting—i.e. capping residential density at Residential-Medium in this zone and amending the Zoning Code to allow the Planned Development Overlay option to be used for an area less than five acres in size.

E.9.    Complete Streets Policy – This matter was tabled from the April 21 and May 5 Council meetings.  In November and December 2014, a working group of City staff and two Council Members—with assistance from WFRC and consultants—drafted a Complete Streets Policy for consideration by the City Council.  The Council was briefed on the “Complete Streets” concept in an earlier meeting.  The intent of this policy is to encourage the consideration of all types of mobility when constructing, improving or maintaining the public roadways—subject to financial constraints and other limiting factors.

E.10.    Financial Report – The report for the 10-month period ending April 30, 2015 is enclosed.  Blaine Lutz, Assistant City Manager/Finance Director, can answer questions either in advance or at the meeting.

F.11.    Mayor’s Report – Mayor Cutler will report on those topics showing on the agenda—Centennial Celebration, Fire Agency and UTOPIA.  The latest financial reports for UTOPIA and UIA are attached to Novus online.

E.12.    City Manager’s Report – I have enclosed a schedule of proposed work session dates and topics for the next month.  A date for the public hearing on the FY 2016 Tentative Budget needs to be determined so it can be advertised in the upcoming Budget Newsletter.

E.13.    Miscellaneous Business – At this time, no topics are showing under this heading.

E.14.    Closed Meeting, if necessary – I am not aware of a need for a closed meeting, other than the one scheduled for 6 p.m.  However, this agenda item allows for the possibility of another closed meeting, if needed.

E.15.    Appointments to City Boards/Committees – Mayor Cutler may recommend appointments to boards/committees.

E.16.    Adjourn to RDA meeting – The agenda shows the Council adjourning into an RDA meeting after the regular City Council meeting, to discuss potential enhancements or “betterments” for the 1250 West/Parrish Lane intersection in connection with UDOT’s installation of traffic signals, and to set a date for a public hearing on the RDA’s FY 2016 Tentative Budget.

Potential Agenda Items for June 2, 2015 City Council meetings (subject to change):
•    Budget Work Session
•    Fireworks restrictions
•    Final Plat for Mikelson Meadows Subdivision
•    Final Plat for Miles Manor Subdivision
•    Council Liaison Report – Councilwoman Fillmore
•    Street name request
•    Award bid for Frontage Road Sidewalk Project
•    RDA: funding for betterments at 1250 West/Parrish Lane intersection

mlm
CENTERVILLE CITY COUNCIL AGENDA

NOTICE IS HEREBY GIVEN THAT THE CENTERVILLE CITY COUNCIL WILL HOLD ITS REGULAR PUBLIC MEETING AT 7:00 P.M. ON TUESDAY, MAY 19, 2015 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH.  THE AGENDA IS SHOWN BELOW.

Meetings of the City Council of Centerville City may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended.  In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting.  Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website: http://centerville.novusagenda.com/agendapublic.

Tentative   -    The times shown below are tentative and are subject to change during the meeting.
Time:

5:00    Budget Work Session to discuss FY 2016 Budget issues
6:00    Closed meeting to discuss pending or reasonably imminent litigation as allowed by state law, including, but not limited to, the provisions of Section 52-4-205 of the Utah Open and Public Meetings Act, and for attorney-client matters that are privileged pursuant to Utah Code Ann. § 78B-1-137, as amended

7:00    A.    ROLL CALL
(See City Manager’s Memo for summary of meeting business)

B.    PLEDGE OF ALLEGIANCE

C.    PRAYER OR THOUGHT
Councilwoman Stephanie Ivie

7:05    D.    OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items that are not scheduled for a public hearing.  Citizens are encouraged to limit their comments to two (2) minutes per person.  Citizens may request a time to speak during Open Session by calling the City Recorder’s office at 801-295-3477, or may make such request at the beginning of Open Session.) Please state your name and city of residence.

E.    BUSINESS      

7:10          1.    Recognition of outgoing Youth City Council Members

7:20          2.    Summerfest Invitation from Bountiful Davis Arts Council

7:30          3.    MINUTES REVIEW AND ACCEPTANCE
May 5, 2015 work session and regular Council meeting; May 12, 2015 special Council meeting & closed meeting

7:35          4.    Summary Action Calendar
a.    Approve extension of Independent Auditor’s contract
b.    Begin warranty period for Chick-Fil-A

7:40          5.    Municipal Code Amendment - Section 2-03-110 - Campaign Finance Disclosure Statements – Ordinance No. 2015-07
Consider Municipal Code Amendments to Section 2-03-110 regarding Campaign Finance Disclosure Statements - Ordinance No. 2015-07

7:45          6.    Public Hearing – Zoning Ordinance Text Amendments – Signs Permitted in All Zones - Ordinance No. 2015-08
Consider Zoning Ordinance Text Amendments regarding signs permitted in all zones, amending Section 12-54-080 - Ordinance No. 2015-08

8:00          7.   Municipal Code Amendments – Section 11-01-160 – Street Name and Addressing Regulations – Ordinance No. 2015-09
Consider Municipal Code Amendments to enact Section 11-01-160 regarding Street Name and Addressing Regulations - Ordinance No. 2015-09

8:15           8.   South Main Street Corridor
Review and discuss scope of work and use of consultants relating to South Main Street Corridor Overlay Zone and Proposed Zoning Ordinance
Amendments

8:30          9.    Discuss proposed Complete Streets Policy

9:00        10.    Financial Report for period ending April 30, 2015

9:10        11.    Mayor’s Report
a.    Centennial Celebration
b.    Fire Agency
c.    UTOPIA

9:25        12.    City Manager’s Report
a.    Set dates and topics for work sessions in May and June

9:30        13.    Miscellaneous Business

9:30        14.    Closed meeting, if necessary, for reasons allowed by state law , including, but not limited to, the provisions of Section 52-4-205 of the Utah Open and
Public Meetings Act, and for attorney-client matters that are privileged pursuant to Utah Code Ann. § 78B-1-137, as amended.

9:30         15.    Possible action following closed meeting, including appointments to boards and committees

    9:30        16.    Adjourn to RDA meeting

    F.    ADJOURNMENT

(Items of Interest (i.e., newspaper articles, items not on agenda); Posted in-meeting information

Marsha L. Morrow, MMC
Centerville City Recorder

 

REDEVELOPMENT AGENCY OF CENTERVILLE CITY AGENDA

NOTICE IS HEREBY GIVEN THAT THE REDEVELOPMENT AGENCY OF CENTERVILLE CITY WILL HOLD A PUBLIC MEETING AT 9:30 P.M. ON TUESDAY, MAY 19, 2015 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL CHAMBERS, 250 NORTH MAIN, CENTERVILLE, UTAH.  THE AGENDA IS SHOWN BELOW.

Meetings of the Centerville Redevelopment Agency Board may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended.  In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

Tentative
Time:

9:30    A.    NEW BUSINESS

1.    Minutes Review and Acceptance
May 5, 2015 RDA meeting

2.    Consider potential enhancements on 1250 West Parrish Lane intersection

3.    Set date for public hearing re RDA FY 2016 Budget

B.    ADJOURNMENT

Steve H. Thacker
Executive Director