May 17, 2016

Minutes of the Centerville City Council meeting held Tuesday, May 17, 2016 at 7:00 p.m. at Centerville City Hall, 250 North Main Street, Centerville, Utah.

MEMBERS PRESENT

Mayor                           Paul A. Cutler

Council Members        Tamilyn Fillmore
William Ince
Stephanie Ivie
Robyn Mecham

MEMBER ABSENT        George McEwan

STAFF PRESENT        Steve Thacker, City Manager
Jacob Smith, Assistant to the City Manager
Lisa Romney, City Attorney
Cory Snyder, Community Development Director
Lisa Summers, Youth Council Advisor
Katie Rust, Recording Secretary

STAFF ABSENT        Blaine Lutz, Finance Director/Assistant City Manager

VISITORS            Jeff Bassett, South Davis Metro Fire Chief
Interested citizens (see attached sign-in sheet)

PLEDGE OF ALLEGIANCE

PRAYER OR THOUGHT    Councilwoman Ivie

OPEN SESSION

Jennifer Turnblom – Referring to the 4th of July parade scheduled for discussion later in the meeting, Ms. Turnblom said she thinks extending the parade route is a good idea.  However, she suggested the Council consider changing the time citizens are allowed to place chairs in park strips to save space for watching the parade this year.  City ordinance states that chairs cannot be placed in park strips until 4:00 p.m. on the day before the parade.  With July 4th falling on a Monday this year, chairs can be placed beginning at 4:00 on Sunday afternoon.  Ms. Turnblom said she cannot think of a worse way to spend a Sunday afternoon than to miss church to stand on her Main Street front lawn to save space for watching the parade.  She said she does not know what solution would be best, but suggested allowing the chairs to be placed either at 4:00 on Saturday afternoon, or not until the morning of the 4th this year.

YOUTH COUNCIL

Youth Mayor Lindsay Kunzler reported on 2015-2016 Youth Council activities.  Lisa Summers, Youth Council Advisor, recognized outgoing Youth Council members.

MINUTES REVIEW AND ACCEPTANCE

The minutes of the May 3, 2016 work session, regular Council meeting, and closed meeting were reviewed.  Councilwoman Fillmore requested amendments to the regular Council meeting minutes.  Councilwoman Mecham made a motion to approve the May 3, 2016 work session minutes, the regular meeting minutes as amended, and the closed meeting minutes.  Councilman Ince seconded the motion, which passed by unanimous vote (4-0).

SUMMARY ACTION CALENDAR

a.    Accept  CLG grant and authorize matching funding
b.    Adopt Resolution No. 2016-13 amending the City Fee Schedule regarding Business License Fees for Fireworks Stands

Councilwoman Fillmore made a motion to approve both items on the Summary Action Calendar.  Councilwoman Mecham seconded the motion.  Referring to item (a), Councilwoman Fillmore asked if the required grant match is included in the budget each year.  City Manager Thacker confirmed that the match was included in the FY 2017 Tentative Budget.  The motion passed by unanimous vote (4-0).

PUBLIC HEARING – ZONE MAP AMENDMENT (REZONE) – ROHLETTER SUBDIVISION – 560 SOUTH 400 WEST (EAST PARCEL ONLY 0.291 ACRES) FROM AGRICULTURAL-LOW TO RESIDENTIAL-LOW – ORDINANCE NO. 2016-14

Cory Snyder, Community Development Director, explained the request to rezone the east portion (0.291 acres) of the property located at 560 South 400 West from Agricultural-Low (A-L) to Residential-Low (R-L) to create a new buildable lot east of the existing home.  The Planning Commission reviewed the request, found it to be consistent with the density goals outlined in the General Plan, and recommend Council approval.  Subdivision of the property is being held in abeyance pending the Council’s decision regarding the rezone.  Mayor Cutler pointed out that several properties in the same neighborhood appear to be nonconforming, and asked Mr. Snyder if there is a correct time or situation for the City to fix the nonconformance.  Mr. Snyder responded that A-L is an absorption zone that will change over time as property owners petition for a zone change.  If the Council wanted to change the zoning for the whole area, all property owners would need to be notified and a public hearing held.

The applicant, James Rohletter, stated that his property was zoned commercial when he purchased it in 1988 and was later rezoned agricultural by the City.  He is requesting the rezone to residential to enable a second dwelling on the property.  At 7:37 p.m. Mayor Cutler opened a public hearing, and closed the public hearing seeing that no one wished to comment.

Councilwoman Fillmore made a motion to adopt Ordinance No. 2016-14 amending the Centerville City Zoning Map by changing the zoning of approximately 0.291 acres of real property located at 560 South 400 West from A-L to R-L based on the findings and recommendations of the Planning Commission.  Councilwoman Mecham seconded the motion, which passed by unanimous vote (4-0).

Findings:

a.    The proposed amendment meets the requirements found in Section 12-21-080(4)(e).
b.    The proposed Zone Map Amendment meets the goals and objectives of the General Plan concerning Neighborhood 2 [Section 12-480-3(a)].
c.    Adequate facilities are located within the subject property along 400 West and Rawlins Circle (600 South) [Section 12-21-080(e)(5)].

RESTRICTED AREA FOR DISCHARGE OF FIREWORKS

Jeff Bassett, South Davis Metro Fire Chief, presented a map showing the recommended restricted area for discharge of fireworks during the month of July – a reduced restricted area compared to the restricted area adopted by the Council last year.  Chief Bassett stated he views this reduced area as the minimum area that should become restricted permanently between July 1 and July 31 every year.  The Fire Chief may recommend in some future years that the restricted area be enlarged during a year when conditions are more hazardous than normal.  However, when that is not the case, this permanent restriction in the reduced area would remain in place.  Lisa Romney, City Attorney, recommended the Council amend Title 7 of the Municipal Code in a later meeting if the restricted area is adopted permanently.

Councilman Ince made a motion to adopt Ordinance No. 2016-15 designating restricted area within Centerville City for the discharge of fireworks due to hazardous environmental conditions.  Councilwoman Ivie seconded the motion, which passed by unanimous vote (4-0).

INTERLOCAL AGREEMENT WITH DAVIS COUNTY FOR ANIMAL SERVICES

Mr. Thacker explained the history of cost-share arrangements and negotiations between the County and the cities for animal control services.  The proposed Interlocal Agreement provides for a 50/50 cost-share arrangement.  Mr. Thacker stated he feels it is advantageous to the cities to contract with the County for the service, and confirmed that the City’s portion is included in the FY 2017 Tentative Budget.  Mayor Cutler expressed support for the Agreement.

Councilwoman Fillmore made a motion to adopt Resolution No. 2016-14 regarding Interlocal Agreement with Davis County for animal services.  Councilman Ince seconded the motion.  Councilwoman Ivie suggested an informational summary page be added to the City website for citizen reference.  The motion passed by unanimous vote (4-0).

FINANCIAL REPORT

City Manager Thacker presented a financial report for the period ending April 30, 2016.  Green waste collected during the spring pick-up increased this year compared to last year, resulting in a 78% increase in cost.  Mr. Thacker suggested the Council consider a different approach for the spring green waste pick-up next year.  The Council indicated willingness to consider alternatives, but agreed that curbside collection is an important service for citizens who do not have the ability to personally transport their green waste.

At 8:29 p.m. the Council took a break, returning at 8:38 p.m.

LONG-TERM SICK LEAVE BUY OUT AND BUY DOWN

In their April 19, 2016 meeting the Council approved Resolution No. 2016-11 amending the Personnel Policies and Procedures regarding long-term sick leave (LTSL).  This amendment provides for the annual conversion of LTSL hours over 800 in January each year, at a 4 to 1 ratio and at the employee’s then current rate of pay.  The Council also agreed it would be to the City’s advantage to buy-out all of the pre-1986 sick leave liability and initially buy-down LTSL liability to 800 hours prior to June 30, 2016 to avoid the cost impact of any pay raises that may be implemented in FY 2017.  The City Manager and Finance Director recommend the Council authorize these actions to be taken before June 30th, but also allow employees to defer receipt of payment until calendar year 2017 if they sign an agreement that the hourly rate applied in determining the deferred amount will be their hourly pay rate in FY 2016.  As a professional CPA, Councilman Ince agreed to consult with staff regarding tax regulations.

Councilwoman Ivie made a motion to authorize funding from the General Fund and Water Fund to buy out the pre-1986 sick leave liability and to buy down to 800 hours per employee the LTSL liability before June 30, 2016, and allow staff to investigate the option of allowing employees to defer receipt of payment until calendar year 2017 if they sign an agreement that the hourly rate applied in determining the deferred amount will be their hourly pay rate in FY 2016.  Councilman Ince seconded the motion, which passed by unanimous vote (4-0).

MAYOR’S REPORT

•    A Truth-in-Taxation hearing for the proposed Fire District property tax increase is scheduled to take place on August 10, 2016 at 6:00 p.m. at the Bountiful Fire Station.
•    Mayor Cutler reported that the new County Economic Development Director would like to meet with the City Council to discuss a targeted approach to economic development.
•    The Mayor invited Council members to be involved in efforts to replace the furniture and redecorate the City Hall lobby.
•    CenterPoint Legacy Theatre will hold its annual Gala on Saturday, June 4th.  The Council seemed to agree with the suggestion that the RDA purchase a table at the event.  An RDA meeting
will be held on May 31st prior to the scheduled budget work session to formally consider this matter.

CITY COUNCIL LIAISON REPORT

Councilwoman Mecham expressed appreciation and admiration for the members of the Trails Committee.  She agreed to ask the Davis County Transportation Committee for a list of planned Centerville bus stops.

CITY MANAGER’S REPORT

•    City Attorney Romney updated the Council on the status of code enforcement regarding wild animals at the property owned by Mr. Dix on Applewood Drive.  She advised that resolution of
the matter is going to take time.  She said DWR representatives have offered to meet with City staff to discuss positions and difficulties involved.  A majority of the Council appeared to be
in support of staff moving forward with enforcement.
•    Centerville has the opportunity to apply for UDOT TAP funding for pedestrian/bicycle  related projects.  A Letter of Intent must be submitted by June 1st.  The addition of bike lanes to the
portion of the Frontage Road south of Parrish Lane has been suggested by staff as a possible project.  Mr. Thacker invited Council members to provide suggestions for possible grant
projects.

MISCELLANEOUS BUSINESS

The Council discussed the policy of allowing chairs to be placed in the park strips along the parade route beginning at 4:00 p.m. on the day before the 4th of July parade.  Councilwoman Ivie commented that saving places for the parade is important to many citizens, and expressed concern that Sunday afternoon would not be a good time.  The Council discussed possible alternatives.  Ms. Romney pointed out that the policy is part of the City’s Municipal Code.  It was agreed that staff will draft an amendment to the Municipal Code to present to the Council in June, changing the 4:00 p.m. chair set-up time to later in the evening when it falls on a Sunday.  The Police Chief will be invited to make a recommendation.

APPOINTMENTS

Mayor Cutler recommended the Council appoint Brent Christison and Kevin Eggett to serve on the Landmarks Commission.  Councilwoman Mecham made a motion to appoint Brent Christison and Kevin Eggett to serve on the Landmarks Commission.  Councilwoman Ivie seconded the motion, which passed by unanimous vote (4-0).

ADJOURNMENT

At 9:20 p.m. Councilman Ince made a motion to adjourn the meeting.  Councilwoman Ivie seconded the motion, which passed by unanimous vote (4-0).

____________________________        __06-07-2016_____
Marsha L. Morrow, City Recorder            Date Approved

___________________________
Katie Rust, Recording Secretary

May 17, 2016 Work Session

Minutes of the Centerville City Council work session held Tuesday, May 17, 2016 at 5:30 p.m. in the Centerville City Council Chambers, 250 North Main Street, Centerville, Utah.

MEMBERS PRESENT

Mayor                           Paul A. Cutler

Council Members        Tamilyn Fillmore
William Ince
Stephanie Ivie
Robyn Mecham

MEMBER ABSENT        George McEwan

STAFF PRESENT        Steve Thacker, City Manager
Blaine Lutz, Finance Director/Assistant City Manager
Lisa Romney, City Attorney
Jacob Smith, Assistant to the City Manager
Katie Rust, Recording Secretary

VISITOR            Jeff Bassett, South Davis Metro Fire Chief

FY 2017 BUDGET WORK SESSION

Baseball Infield Project – Mr. Thacker explained that replacing the baseball infield at Community Park cost more than anticipated.  The Council discussed options for covering the increased cost.  Mr. Thacker recommended the Council use a combination of remaining funds in the Parks Department FY 2016 budget and RAP Tax funds, leaving enough in the Parks Department FY 2016 Budget for one riding mower.  Councilwoman Fillmore said she feels it would be worth discussing the possibility of increasing Parks Department personnel during the spring months before college students are available for summer seasonal positions.  Councilwoman Ivie agreed.  The Council indicated agreement with Mr. Thacker’s proposal for paying the additional cost of the infield project.

Employee Health Insurance Renewal – Mr. Thacker stated that the out of pocket maximums presented at the May 3rd work session for the second traditional health insurance option were incorrect.  He presented the correct numbers, and explained premium increases for the different options.

Option 1 – renewal of traditional plan     without any changes    premium increase of 4.54%
Option 2 – traditional plan with increased deductible        premium increase of 2.47%
Option 3 – HSA plan                        premium decrease of 10.32%

The City’s current Flex Spending Account (FSA) plan is on a calendar year basis.  An HSA plan cannot be implemented for those with an FSA until the end of the FSA period.  Mr. Thacker recommended the City go with one of the traditional plans as of July 1, 2016, then renew the FSA plan for only six months in January 2017, thereby allowing the HSA plan to be offered in July 2017.  He explained that if a traditional plan option is offered when an HSA plan is offered, it will have to include a higher deductible than the current traditional plan, according to the City’s broker GBS.  Mayor Cutler suggested the Council look at salary increases and health benefits as a whole compensation package, and encouraged them to keep the level of the deductible in mind when it comes time to consider salary increases.  Councilwoman Fillmore agreed, and said she feels a salary increase would be more tangible for the employees.  Finance Director Lutz agreed.  Councilman Ince said he thinks it would be easier for employees to accept the higher deductible next year in conjunction with the HSA plan.  Councilwoman Ivie agreed that doing it all at once seems better.  Mayor Cutler commented that the increased deductible is a step toward transitioning to an HSA.  He stated that his preference would be to increase the deductible this year and offer an HSA plan next year, using the savings this year to offer increased compensation.  Mr. Lutz said he can see advantages to increasing the deductible this year, as long as employees understand the savings helped fund salary increases.

Mr. Lutz pointed out that the insurance representatives need a response as soon as possible in order to begin the enrollment process.  Councilwoman Fillmore said she feels employees would prefer the City to be more generous with salaries rather than with health insurance.  Councilwoman Ivie said she would rather keep the current plan for another year and let employees know that changes will occur next year.  Councilman Ince said he leans toward increasing the deductible and applying the savings toward salary raises.  Mr. Lutz said he believes a majority of employees would rather have the higher deductible and larger salary increases.  Jacob Smith, Assistant to the City Manager, said he believes the employees are expecting a change in health insurance this year, and most employees would be okay with offsetting the deductible increase with salary increases.  Councilwoman Mecham said she would be okay with increasing the deductible this year.
Water Rate Increase – The Council is considering an increase in the water rate to generate enough in the water fund to coordinate necessary water main replacement with road rebuilds.  Mr. Thacker provided project and cost projections for the next ten years.  The Council discussed the rate scenario analysis prepared by staff, as well as the desire to coordinate with scheduled UDOT projects on Main Street.  A majority of the Council tentatively agreed with a 10% increase in each of the next three years, to be reevaluated at the end of the three years.  Mr. Thacker said he will explain the need for a water rate increase in the FY 2017 Budget newsletter.  The proposed rate increase can be one of the matters for the public hearing on June 7.

Fire/EMS FY 2017 Budget – City Manager Thacker reported that the fire assessment for Centerville as shown on the Fire District FY 2017 Tentative Budget is lower than anticipated by $17,000.  Mayor Cutler explained there is a chance the assessment distribution may be reevaluated by the Fire District Board depending on the outcome of a West Bountiful property value appeal.  Mr. Thacker explained market adjustments to Fire District employee pay ranges based on a survey of other fire departments’ pay ranges.  The steps in the lower half of the pay ranges were 5% but are now 4%, and the steps in the upper half were 3.5% but are now 2%.   Fire Chief Bassett commented that the pay range adjustments will make more competitive the categories of employees that have been most difficult for the Fire District to retain.  Mr. Thacker added it is the intention to adjust the pay ranges and steps on a yearly basis. Mayor Cutler stated he feels the negotiation process between the Fire Chief and city managers was thorough, and the change is good.  Mr. Thacker said he feels the change will be cleaner to administer in the future.

ADJOURNMENT

Mayor Cutler adjourned the work session at 6:53 p.m.
____________________________        ___06-07-2016______
Marsha L. Morrow, City Recorder             Date Approved

___________________________
Katie Rust, Recording Secretary