May 17, 2016


to:        Mayor Cutler
City Council
cc:       Department Heads
Planning Commission
from:   Steve H. Thacker, City Manager
subject:   City Manager’s Summary of May 17, 2016 Council Meetings
date:        May 13, 2016

5:30    Work Session – The City Council will meet first in a work session at 5:30 p.m. to discuss issues relating to the FY 2017 Tentative Budget.  I am drafting an outline of specific budget topics to address and discuss with the Council.  This outline will be available online by Monday, May 16.  Some budget topics, including employee compensation, will be reserved for a work session on May 31.  I encourage Councilmembers to read my Budget Message in advance of the work session.  Dinner will be available beginning about 5:15 p.m.

7:00    Regular City Council Meeting

E.1.    Youth Mayor Report – Youth Mayor Lyndsey Kunzler will report on the activities of the Youth City Council the past year, including a financial report and short video presentation.  Youth City Council members whose terms are ending will be recognized and thanked for their service.

E.2.    Minutes Review -- The minutes to be approved are available online via NovusAgenda.

E.3.    Summary Action Calendar
a.    CLG Grant – The Council is being asked to accept a $10,000 grant from the State for historic preservation activities by the Landmarks Commission and Whitaker Museum.  Total
cost estimate for the grant projects is $22,450, so $12,450 in local funding is needed.  I recommend $8800 come from RAP Tax revenues and $3650 from the General Fund.  The
RAP Tax funds would be used for Whitaker building improvements, which is an eligible use of such funds.
b.    Amend City Fee Schedule – Companies setting up fireworks stands in the City must obtain both a temporary use permit ($250) and a business license for fireworks sales ($225).
The South Davis Metro Fire Agency performs inspections of such temporary facilities, and this cost was part of the justification for the $225 fee when established years ago.  The
Fire Agency will begin charging their own fee for inspection of these facilities as of July 1, 2016.  Therefore, I recommend the City’s fee be reduced to the base business license fee
amount of $40 effective July 1, 2016.  The $250 fee for a temporary use permit would remain unchanged as it is intended to cover the City’s cost for reviewing and approving this

E.4.    Public Hearing—Rohletter Zone Map Amendment – This is the rezone of a single parcel of approximately 0.3 acres from Agricultural Low to Residential Low, located at 560 South 400 West.  The Planning Commission has recommended approval.

E.5.    Ordinance Restricting Area for Fireworks – State law authorizes the local Fire Chief to recommend areas where the use of fireworks be restricted due to hazardous environmental conditions.  This year Chief Bassett has determined the restricted area can be reduced in size, but he recommends it be made permanent for the period July 1-31 each year.  His intent is that in years when conditions are more hazardous, he would expand the restricted area—otherwise the minimum restricted area would remain in effect.  A map with the restricted area—and comparing it to last year—is attached to the staff report for this matter.

E.6.    Interlocal Agreement for Animal Control Services – This new agreement with Davis County has been in negotiations since last year.  The city managers in Davis County are now supportive of the latest version, attached to the staff report.  The County has provided animal control services to the cities and unincorporated areas for many years, with the cities paying annual assessments for the services.  When the County proposed a new agreement more than a year ago, they wanted to increase the cities’ cost share substantially, but subsequent negotiations resulted in the cities’ share being set at 50%, similar to their percentage before the Great Recession.  I will explain more about the negotiations at the meeting.  Pursuant to the new agreement, Centerville’s annual cost will increase from about $22,000 to $27,621, including a new cost element for capital improvements to the animal shelter.

E.7.    Financial Report – Blaine Lutz prepared the financial report for the 10-month period ending April 30, 2016.  This matter is scheduled on the agenda at this point to allow the Council to be updated on the City’s financial position before acting on the following agenda item.

E.8.    Sick Leave Buy-Out and Buy-Down – In their April 19 meeting the Council approved an amendment to the Personnel Policies and Procedures that provides for the annual buy-down of Long-Term Sick Leave hours over 800 hours in January each year, after converting at a 4 to 1 ratio.  They also agreed to decide in their May 17 meeting whether to authorize the initial buy-down to occur before June 30 this year to avoid the cost impact of any pay raises in FY 2017.  This would include the complete buy-out of the “pre-1986 sick leave” hours which two employees are entitled to receive.  Blaine Lutz and I recommend the Council proceed with the buy-out and early buy-down.

E.9.    Mayor’s Report – Mayor Cutler will report on South Davis Metro Fire Agency matters and the latest financial and activity reports from UTOPIA/UIA.

E.10.    City Council Liaison Report – Councilwoman Mecham will report on the activities of the City’s Trails Committee and the Davis County Transportation Committee.

E.11.    City Manager’s Report – I will report on the several matters showing under this agenda heading.

E.12.    Miscellaneous Business – Councilwoman Ivie has asked that the Council review the policy of allowing chairs to be put out on the July 4th parade route beginning at 4 p.m. the day before the parade.

E.13.    Closed Meeting, if necessary – At this time I do not know of a need for a closed meeting, but the agenda allows that possibility.

E.14.    Appointments to City Boards/Committees – Mayor Cutler may recommend appointments to boards or committees.

Potential Agenda Items for June 7, 2016 City Council or RDA meetings (subject to change):
•    Public hearing – FY 2017 Tentative Budget for both City Council & RDA
•    Public hearing re transfer of fire station property to Fire Service Area
•    Re-approval of trailhead agreement with Maverik
•    Adoption of Bike Lanes master plan into the General Plan
•    Establish two new funds for RAP Tax and Transportation Projects




Meetings of the City Council of Centerville City may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended.  In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting.  Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website:

Tentative   -    The times shown below are tentative and are subject to change during the meeting.

5:30    Work Session – Discuss issues relating to FY 2017 Tentative Budget

7:00    A.    ROLL CALL
(See City Manager’s Memo for summary of meeting business)


Councilwoman Ivie

7:05    D.    OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items that are not scheduled for a public hearing.  Citizens are encouraged to limit their comments to two (2) minutes per person.  Citizens may request a time to speak during Open Session by calling the City Recorder’s office at 801-295-3477, or may make such request at the beginning of Open Session.) Please state your name and city of residence.


7:05          1.    Report by Youth Mayor and recognition of outgoing Youth City Council Members

May 3, 2016 work session, City Council meeting & closed meeting

7:15          2.    Summary Action Calendar
a.    Accept CLG Grant and authorize matching funding
b.    Adopt Resolution No. 2016-13 amending the City Fee Schedule regarding Business License Fees for Fireworks Stands

7:20          3.    Public Hearing - Zone Map Amendment (Rezone) - Rohletter Subdivision - 560 South 400 West (East Parcel Only 0.291 acres) from Agricultural-Low (A-L) to Residential Low
Consider Zone Map Amendment (Rezone) for approximately 0.291 acres of real property located at 560 South 400 West from Agricultural-Low (A-L) to Residential-Low (R-L) -
Ordinance No. 2016-14

7:30          4.    Ordinance Adopting Restricted Area for Discharge of Fireworks
Consider Ordinance No. 2016-15 Designating Restricted Area within Centervil1e City for the Discharge of Fireworks Due to Hazardous Environmental Conditions

7:40          5.    Approve Interlocal Agreement with Davis County for Animal Control Services
Consider Resolution No. 2016-14 regarding Interlocal Agreement with Davis County for Animal Services

7:50          6.     Financial Report for period ending April 30, 2016

8:00          7.    Long-Term Sick Leave buy out and buy down
a.    Authorize buy out of the pre-1986 sick leave liability
b.    Authorize buy down of the current Long-Term Sick Leave liability before June 30, 2016

8:10          8.    Mayor’s Report
a.    Fire Agency monthly financial report
b.    UTOPIA/UIA financial reports

8:20          9.    Council Liaison Report
Councilwoman Mecham will report on the Trails Committee and Davis County COG Transportation Committee

8:30        10.    City Manager’s Report
a.    Status of Code Enforcement re Wild Animals
b.    UDOT TAP funding application
c.    Windstorm recovery update
d.    Spring green waste collection

8:45        11.    Miscellaneous Business
a.    July 4th Celebration – chairs on parade route

8:55        12.    Closed meeting, if necessary, for reasons allowed by state law , including, but not limited to, the provisions of Section 52-4-205 of the Utah Open and Public Meetings Act, and
for attorney-client matters that are privileged pursuant to Utah Code Ann. § 78B-1-137, as amended.

8:55        13.    Possible action following closed meeting, including appointments to boards and committees


Items of Interest (i.e., newspaper articles, items not on agenda); Posted in-meeting information

Marsha L. Morrow, MMC
Centerville City Recorder