March 17, 2015

interoffice
MEMORANDUM

________________________________________
________________________________________
to:        Mayor Cutler
City Council
cc:       Department Heads
Planning Commission
from:    Steve H. Thacker, City Manager
subject: City Manager’s Summary of March 17, 2015 Council Meeting
date:      March 13, 2015

5:00    Work Session with Planning Commission THIS WORKS SESSION HAS BEEN CANCELLED FOR TONIGHT.
The City Council and Planning Commission will meet together in a work session at 5 p.m. to discuss the Planning Commission’s recommended priorities relating to community planning and development.  The Commission had their own work session on March 11 to agree on their recommendations, which are in the staff report.  Dinner will be available beginning at 4:45 p.m.  While the group eats, Blaine Lutz, Finance Director/Assistant City Manager, will provide a briefing about the potential role of the Redevelopment Agency as a partner in achieving community development goals.  The group will then discuss the Commission’s recommended priorities as well as potential community planning/development goals identified by Council Members during their current goal-setting process (these will be available for the work session).

7:00    Regular City Council Meeting

E.1.    Minutes Review and Acceptance – The minutes of several meetings need to be approved, including the minutes of the February 17 meeting.  The approval of those minutes were tabled at the March 3 meeting to allow some detail to be added under the Mayor’s Report about UTOPIA.

E.2.    Public Hearing—Park Hills Subdivision Phase 3 – This involves the creation of two single-family home lots and a remnant parcel.  The Planning Commission unanimously recommended approval.

E.3.    Potential Extension of Solid Waste Contract – Ace Disposal met with the City Council in a work session on March 3 and expressed a desire to continue providing service despite the expiration of their contract.  Council agreed to postpone a decision about an extension until the March 17 meeting to allow staff to gather and analyze comparative data from other South Davis cities.  Staff have not yet completed their analysis, but intend to present the data and make a recommendation at the Council meeting.

E.4.    Drainage Fees – At their March 3 meeting, the City Council directed staff to prepare a Resolution for consideration at this meeting, increasing Drainage Utility fees effective June 26, 2015, in accordance with Scenario A.  This scenario assumes no new debt would be issued—i.e. the $6.3 million in capital projects (including many drainage pipe replacements) recommended in the Drainage Master Plan over the next ten years would be paid for entirely with revenue collected during that period.  This requires the current fees to be more than doubled, as shown in the staff report.  These fees--known as “drainage utility” and “subsurface drain” fees on the monthly utility bill—have not been increased since initially imposed in 1999 and 2001, respectively.  Although the higher fees will become effective June 26, these will first appear on utility bills at the end of July.

In addition to approving these fee increases, the Council will be asked to approve an amendment to the Subdrain District Map to include seven homes that meet the criteria for being included in the District and should be paying the higher subsurface drain fee (i.e. $6 instead of $2 per month according to the current fee schedule).

E.5.    Energy Savings Proposal and RMP Incentives – Randy Randall, Public Works Director, continues to look for ways to reduce the City’s power costs for operating the culinary water system.  Rocky Mountain Power (RMP) has offered a financial incentive to implement Randy’s current proposal relating to the power usage at pump stations.  In addition, Randy recommends the City accept another incentive from RMP to convert parking lot lights at Freedom Hills Park to LED lighting.  His memo attached to the staff report provides the details of his proposals and RMP’s incentives.

E.6.    Vacation of Portion of 500 East Street – Staff put a stop work order on the construction of a retaining wall being built on 500 East Street because it encroaches into the City right-of-way without a permit.  After considering the options for resolving this matter, staff recommend a portion of the right-of-way be vacated to two adjacent property owners.  Staff do not perceive any harm to the public or other parties by this action, and this would relieve the City of potential liability if this retaining wall remained in the City’s right-of-way.  The property owners would pay all direct costs associated with this vacation procedure, which is anticipated to be several thousand dollars (for surveying, legal description, plat, public notices, etc.).  Before the property owners proceed to incur that cost, however, staff recommend the Council indicate whether they support this solution; then the Council would take formal action in a later meeting at the conclusion of the legally required process.

E.7.    Discuss Vote By-Mail Option for City Election – Brian McKenzie, County Elections Manager, will explain the option of Centerville conducting its next election “vote by-mail”.  Davis County conducted a vote by-mail election last year.  Cities must decide by April 1 how they want to conduct their elections later this year.

E.8.    Briefing on South Main Street Corridor Plan – Earlier today, Councilmembers Wright and Ivie requested an addition to the agenda--a short briefing on the current South Main Street Corridor Plan, as contained in the City’s General Plan and Zoning Ordinances.  The City Attorney advises in the staff report that this briefing needs to respect some guidelines in light of the pending application for amendments to the South Main Street Corridor Plan.  Due to the many other business items on the agenda, only 15 minutes is reserved for this briefing.

E.9.    Fencing on Pedestrian Bridge and along Parrish Lane – In earlier meetings, the City Council and RDA Board agreed to upgrade the fencing on the pedestrian bridge being constructed as part of the I-15 South Davis Project, as well as the fencing to be installed along a sidewalk to be added to the north side of Parrish Lane down to 1250 West.  To authorize these “betterments” to be done by the I-15 contractor, the City Council needs to approve a Betterment Agreement (providing for the construction and funding) as well as a Maintenance Agreement (assigning long-term maintenance responsibility for these betterments to Centerville City).  In an RDA meeting following the Council meeting, the RDA Board is expected to authorize the funding for these betterments, which will be paid for with RDA tax increment revenue from the existing redevelopment project areas.

E.10.    Financial Report – Blaine Lutz will answer questions about the enclosed financial report for the 8-month period ending February 28, 2015.

E.11.    Mayor’s Report – Mayor Cutler may report on some of the bills passed in the recent Legislative Session that have impact on Centerville.

E.12.    City Manager’s Report – I will provide updates regarding the I-15 South Davis Project and the recent good news that UDOT has decided to proceed with the installation of traffic signals at the intersection of Parrish Lane and 1250 West.

E.13.    Miscellaneous Business – Councilmembers should note the registration deadline for the ULCT conference in St. George.  Staff will also provide the Council a draft of the next City newsletter and a deadline for review comments.

E.14.    Closed Meeting, if needed – I do not know of a need for a closed meeting, but the agenda allows for that possibility.

E.15.    Appointments to Committees/Boards – Mayor Cutler may recommend appointments.

E.16.    Redevelopment Agency (RDA) Meeting
Following the regular City Council meeting, the Council will adjourn into an RDA meeting to approve funding for the pedestrian bridge/Parrish Lane fencing upgrade that is the subject of item #9 on the regular council meeting agenda.

Potential Agenda Items for April 7, 2015 City Council meetings (subject to change):
•    Public Hearing – Zoning Code Text Amendment – Chapter 12-48, South Main Street Corridor
•    City Council Liaison Report - Councilman Ken Averett re Citizen Corps Council/Emergency Management and Davis Chamber of Commerce
•    Legacy Parkway Trail Connection Maintenance Agreement

mlm
CENTERVILLE CITY COUNCIL AGENDA

NOTICE IS HEREBY GIVEN THAT THE CENTERVILLE CITY COUNCIL WILL HOLD ITS REGULAR PUBLIC MEETING AT 7:00 P.M. ON TUESDAY, MARCH 17, 2015 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH.  THE AGENDA IS SHOWN BELOW.

Meetings of the City Council of Centerville City may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended.  In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting.  Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website: http://centerville.novusagenda.com/agendapublic.

Tentative   -    The times shown below are tentative and are subject to change during the meeting.
Time:

5:00    Joint City Council/Planning Commission work session re Community Development work plan priorities THIS WORK SESSION HAS BEEN CANCELLED FOR TONIGHT

7:00    A.    ROLL CALL
(See City Manager’s Memo for summary of meeting business)

B.    PLEDGE OF ALLEGIANCE

C.    PRAYER OR THOUGHT
Steve Thacker, City Manager

7:05   D.    OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items that are not scheduled for a public hearing.  Citizens are encouraged to limit their comments to two (2) minutes per person.  Citizens may request a time to speak during Open Session by calling the City Recorder’s office at 801-295-3477, or may make such request at the beginning of Open Session.) Please state your name and city of residence.

          E.    BUSINESS

7:10          1.    MINUTES REVIEW AND ACCEPTANCE
February 17, 2015 meeting; February 24, 2015 Special meeting; March 3, 2015 work session and regular Council meeting

7:10          2.    Public Hearing – Park Hills Subdivision Phase 3 – Final Subdivision Plat
Consider Final Plat for the Park Hills Subdivision Phase 3 located at approximately 2130 North Rock Manor Drive – Daren & Kara Burnett and Rock Manor Trust, Applicants

7:20          3.    Potential extension of solid waste contract with Ace Disposal

7:40          4.    Drainage Fees
a.    Amend Subdrain District Map – Resolution No. 2015-03
b.    Amend City Fee Schedule re Drainage Utility Fees – Resolution No. 2015-04

7:50          5.    Energy savings proposal and incentive offer from Rocky Mountain Power for water system pumping and park lighting

8:00          6.    Discuss vacation of portion of right-of-way on 500 East Street
Discuss proposed vacation of a portion of 500 East located within the Panorama Subdivision No. 2

8:10          7.    Discuss Election procedures and consider vote by-mail – Presentation by Brian McKenzie, County Elections Manager

8:25          8.    Short Briefing on Current South Main Street Corridor Plan
Short briefing and recap of the current provisions of the South Main Street Corridor Plan as set forth in Section 12-480-7 of the General Plan and Chapter 12-48 of the Zoning Code

8:40          9.    Fencing on pedestrian bridge and along north side of Parrish Lane
a.    Betterment Agreement with UDOT
b.    Maintenance Agreement with UDOT

8:50        10.    Financial Report for 8-month period ending February 28, 2015

9:00        11.    Mayor’s Report
a.    Legislative update

9:10        12.    City Manager’s Report
a.    I-15 South Davis Project update
b.    Traffic signal at 1250 West/Parrish Lane intersection

9:20        13.    Miscellaneous Business
a.    Utah League of Cities & Towns Mid-Year Conference in St. George, April 8-10, 2015
b.    Deadline for reviewing newsletter draft

9:30        14.    Closed meeting, if necessary, for reasons allowed by state law , including, but not limited to, the provisions of Section 52-4-205 of the Utah Open and Public Meetings Act, and for attorney-client
matters that are privileged pursuant to Utah Code Ann. § 78B-1-137, as amended

9:30         15.    Possible action following closed meeting, including appointments to boards and committees

9:30        16.    Adjourn to RDA meeting

F.    ADJOURNMENT

(Items of Interest (i.e., newspaper articles, items not on agenda); Posted in-meeting information

Marsha L. Morrow, MMC
Centerville City Recorder

REDEVELOPMENT AGENCY OF CENTERVILLE CITY AGENDA

NOTICE IS HEREBY GIVEN THAT THE REDEVELOPMENT AGENCY OF CENTERVILLE CITY WILL HOLD A PUBLIC MEETING AT 9:30 P.M. ON TUESDAY, MARCH 17, 2015 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL CHAMBERS, 250 NORTH MAIN, CENTERVILLE, UTAH.  THE AGENDA IS SHOWN BELOW.

Meetings of the Centerville Redevelopment Agency Board may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended.  In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

Tentative
Time:

9:30    A.    NEW BUSINESS

1.    Minutes Review and Acceptance
March 3, 2015 RDA meeting

2.    Approve use of RDA funds for upgraded fencing on pedestrian bridge and along north side of Parrish Lane

B.    ADJOURNMENT

Steve H. Thacker
Executive Director