March 15, 2016

interoffice
MEMORANDUM

________________________________________
________________________________________
to:        Mayor Cutler
City Council
cc:       Department Heads
Planning Commission
from:    Steve H. Thacker, City Manager
subject: City Manager’s Summary of March 15, 2016 Council Meetings
date:      March 11, 2016

Commendation—RWAU Award – Centerville City received the Water System Resource Efficiency Award at the annual conference of the Rural Water Association of Utah earlier this month in St. George.  Centerville’s submittal will now be entered into the national competition.  The statement read at the conference in connection with this award is available in the online meeting packet. Randy Randall, Public Works Director, and Mike Carlson, Deputy Public Works Director/Water Division Supervisor, were in St. George to receive the award.

E.1.    Minutes Review – The minutes to be approved are available online.

E.2.    Summary Action Calendar
a.    SRO Agreement – The Davis School Davis has drafted a new interlocal agreement for cities     providing police officers to be School Resource Officers.  The Centerville Police Department
provides the SRO for Centerville Jr. High.
b.    UDOT Utility License Agreement – UDOT is asking all cities using state road rights-of-way for utilities to approve this standard agreement.
c.    Sidewalk Easement – The City Engineer has required the owner of a single parcel development at 425 E. Chase Lane to grant an easement to accommodate a sidewalk.  City Council needs to accept that
easement.

E.3.    County Property on 100 South Street – Davis County officials will attend and report that they intend to sell their property located at approximately 600 East 100 South Street—approximately 2 acres
which includes the Deuel Creek channel and a basin.  According to a 1997 Lease Agreement between the City and County—which allows the City to use the property as a “passive park”—the City has the
option to purchase the property.  Council should discuss whether to undertake a process to explore this option.

E.4.    Briefing re Major Public Works Projects – The City Engineer and Public Works Director will brief the City Council on two major projects scheduled to go out to bid this spring—the reconstruction of
1825 North Street and the installation of a water main under I-15 at Chase Lane.

E.5.    Solid Waste Collection Contract – In their March 1 meeting, the City Council agreed to study the possibility of negotiating an extension of the current solid waste collection contract with Ace Disposal.
The Mayor and Councilmembers Ince and McEwan agreed to serve as a subcommittee, working with Blaine Lutz, and make a recommendation at the March 15 meeting. If they are not ready to make a
recommendation, Blaine will provide a status report.

E.6.    1250 West Parrish Lane Intersection Improvements – The prior City Council authorized preparation of a conceptual plan for improvements on the corners of this intersection, including a trailhead on the
southwest corner.  To move this matter along, the next steps include taking the concept plan to the “design development” level so that a cost-sharing agreement can be negotiated with Maverik for
construction of the trailhead improvements.

E.7.    Financial Report – Blaine Lutz has prepared the monthly financial report for the 8-month period ending February 29, 2016.

E.8.    Mayor’s Report – No topics are shown under this heading; however, Mayor Cutler may report on one or more City matters.

E.9.    City Council Liaison Report – Councilman Bill Ince will report on his assignment in the emergency management program and as the City’s Chamber of Commerce representative.

E.10.    City Manager’s Report – I will seek the Council’s reaction to the proposal to extend the July 4th parade route by beginning the parade near 1450 N. Main instead of at Chase Lane.  I will also report on
staff’s actions relating to the reptile house on Applewood Drive since the March 1 Council meeting.

E.11.    Miscellaneous Business – Councilmembers wanting to attend the ULCT conference in St. George need to be working with Marsha for registration and hotel reservations.  The Council also should give
staff direction about video-streaming other City meetings.

E.12.    Employee Compensation and Benefits – This is a continuation of the work session on March 1.  Staff will answer questions from the Council about the current employee compensation plan and benefits,
and will seek the Council’s reaction to the proposal to revise the Long-Term Sick Leave Policy, which was initially proposed to the prior City Council but is still pending a decision.

E.13.    Closed Meeting, if needed – At this time I do not know of a need for a closed meeting, but the agenda allows for that possibility.

E.14.    Appointments to City Boards/Committees – Mayor Cutler may recommend appointments to City boards/committees.

E.15.    Redevelopment Agency Meeting – If the City Council approves the MGB+A design services contract during their regular meeting subject to RDA funding, then they should approve such funding in the
later RDA meeting.  As a foundation for that decision and future RDA funding decisions, Blaine has prepared a summary of RDA revenues, expenditures and other commitments by project area, which he
will explain to the RDA Board.
Potential Agenda Items for April 5, 2016 City Council or RDA meetings (subject to change):
•    Work session re UTOPIA
•    Bid award for garbage cans
•    Fee Schedule amendment re garbage cans—i.e., initial purchase by homeowner
•    Interlocal Agreement with Davis County for Barnard Creek Culvert Project
•    Bid award for streets slurry seal and crack seal contract
•    Staff update on reptile house
•    Continue discussion on proposed ADU Ordinance
•    RDA meeting

mlm
 

CENTERVILLE CITY COUNCIL AGENDA

NOTICE IS HEREBY GIVEN THAT THE CENTERVILLE CITY COUNCIL WILL HOLD ITS REGULAR PUBLIC MEETING AT 7:00 P.M. ON TUESDAY, MARCH 15, 2016 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH.  THE AGENDA IS SHOWN BELOW.

Meetings of the City Council of Centerville City may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended.  In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting.  Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website: http://centerville.novusagenda.com/agendapublic.

Tentative   -    The times shown below are tentative and are subject to change during the meeting.
Time:

7:00    A.    ROLL CALL
(See City Manager’s Memo for summary of meeting business)

   B.    PLEDGE OF ALLEGIANCE

   C.    PRAYER OR THOUGHT
Councilman McEwan

COMMENDATION RE RURAL WATER ASSOCIATION OF UTAH AWARD

7:05    D.    OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items that are not scheduled for a public hearing.  Citizens are encouraged to limit their comments to two (2) minutes per person.  Citizens may request a time to speak during Open Session by calling the City Recorder’s office at 801-295-3477, or may make such request at the beginning of Open Session.) Please state your name and city of residence.

           E.    BUSINESS                                                     

7:10          1.    MINUTES REVIEW AND ACCEPTANCE
March 1, 2016 work session and regular Council meeting

7:10          2.    Summary Action Calendar
a.    Interlocal Agreement with Davis County School District for School Resource Officer - Consider Resolution No. 2016-07
b.    Statewide Utility License Agreement between the Utah Department of Transportation and Centerville City for operating, constructing, and maintaining City utility lines and facilities within
State highway rights-of-way
c.    Sidewalk Easement for Michael Graves Single Parcel Development at 425 East Chase Lane

7:15          3.    Sale of Drainage Basin Property on 100 South (approximately 600 East)—discussion with County officials

7:35           4.    Report and recommendation re Solid Waste Collection Contract

7:55          5.    1250 West/Parrish intersection improvements
a.    Review conceptual plans and proposed cost sharing
b.    Approve contract for design development

8:10          6.    Staff briefing re major 2016 public works projects
a.    1825 North Street reconstruction
b.    I-15 Water Main at Chase Lane

8:30          7.     Financial Report for period ending February 29, 2016

8:40          8.    Mayor’s Report

8:50          9.    City Council Liaison Report – Councilman Bill Ince

9:00        10.    City Manager’s Report
a.    Proposed extension of July 4th parade route
b.    Update re reptile house

9:10        11.    Miscellaneous Business
a.    ULCT 2016 Mid-Year Conference in St. George
b.    Video-streaming other City meetings

9:15        12.    Employee Compensation Plan and Benefits
a.    Questions and answers
b.    Consider recommendation re Long-Term Sick Leave Policy

10:00        13.    Closed meeting, if necessary, for reasons allowed by state law , including, but not limited to, the provisions of Section 52-4-205 of the Utah Open and Public Meetings Act, and for attorney-client
matters that are privileged pursuant to Utah Code Ann. § 78B-1-137, as amended.

10:00         14.    Possible action following closed meeting, including appointments to boards and committees

10:00        15.    ADJOURN TO RDA MEETING

        F.    ADJOURNMENT

Items of Interest (i.e., newspaper articles, items not on agenda); Posted in-meeting information

Marsha L. Morrow, MMC
Centerville City Recorder
REDEVELOPMENT AGENCY OF CENTERVILLE CITY AGENDA

NOTICE IS HEREBY GIVEN THAT THE REDEVELOPMENT AGENCY OF CENTERVILLE CITY WILL HOLD A PUBLIC MEETING AT 10:00 P.M. ON TUESDAY, MARCH 15, 2016 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL CHAMBERS, 250 NORTH MAIN, CENTERVILLE, UTAH.  THE AGENDA IS SHOWN BELOW.

Meetings of the Centerville Redevelopment Agency Board may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended.  In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

Tentative
Time:

10:00    A.    NEW BUSINESS

1.    MINUTES REVIEW AND ACCEPTANCE
February 16, 2016 RDA meeting minutes

2.    Review summary of tax increment revenues, expenditures and obligations

3.    MGB+A Agreement funding

B.    ADJOURNMENT

Steve H. Thacker
Executive Director