March 1, 2016

interoffice
MEMORANDUM

________________________________________
________________________________________
to:        Mayor Cutler
City Council
cc:       Department Heads
Planning Commission
from:   Steve H. Thacker, City Manager
subject:  City Manager’s Summary of March 1, 2016 Council Meetings
date:       February 25, 2016

5:30    Work Session – The City Council will meet in a work session at 5:30 p.m. to become informed about the City’s employee compensation plan and benefits.  This will be primarily an educational session that will provide a foundation for discussions about pay raises and benefits later during the budget process for Fiscal Year 2017.  I will not be making recommendations about pay raises and benefits at this time, other than a recommendation to amend the Long-Term Sick Leave (LTSL) policy.  Staff completed an analysis in 2015 about the increasing financial liability associated with this policy.  I recommended amendments to this policy in a council meeting on August 18, 2015.  At that time the Council agreed to delay action on those recommendations until after completion of the annual financial audit.  Since there are now three new members of the City Council, I will present that same analysis and recommendations again and seek the Council’s direction about the proposed policy amendments. Dinner will be available for Council and staff beginning about 5:15 p.m.

7:00    Regular City Council Meeting

E.1.    Minutes Review – The minutes to be approved are enclosed with the online meeting packet.

E.2.    Exotic Animals in Residential Zones – This agenda item is the result of complaints from a residential neighborhood where many reptiles and other animals are being kept on a single-family lot.  Since the initial complaints in December 2015, staff have discussed the matter with Davis County Animal Control and Utah Division of Wildlife Resources (DWR) personnel and have reviewed the City’s own zoning code to determine if there is a zoning violation.  The Community Development Director, Cory Snyder, and City Attorney, Lisa Romney, will report on this matter.  The Davis County Animal Control Director, Clint Thacker, and Lt. David Beveridge of the DWR will also attend to participate in this discussion and report on their involvement.  James Dix, the owner of the animals, will also attend the Council meeting.

E.3.    Request from Bruce Pitt re South Main Street Corridor Plan – Bruce Pitt has asked for some time to explain a proposed use (assisted living facility) on South Main Street and see if the City Council is interested in exploring this possibility, including a field trip to see a similar facility.

E.4.    Citizen request re active green space – Brita Johnson has sent an email (available in the online staff report) to the Mayor and City Council and several Planning Commissioners, proposing a change in the Zoning Code to require active green space in residential developments.  She requested this matter be discussed in a council meeting.  Mayor Cutler agreed to add it to this meeting’s agenda.  Community Development Director, Cory Snyder, will also be present to provide an educational briefing and his perspective on this matter.

E.5.    Solid waste collection contract – A year ago the City Council decided to extend the current solid waste collection contract with Ace Disposal for one more year, then initiate a bid process in 2016.  In the past year, the recycling market has changed dramatically in a way that causes staff to raise the question of whether going out to bid at this time is in the best interests of the City.  Blaine Lutz, Assistant City Manager/Finance Director, has spoken with Ace Disposal and gathered other relevant information that may have bearing on a decision whether to proceed with a bid or negotiate a contract extension with the current contractor.  Staff are seeking the Council’s direction regarding these options.

E.6.    Mayor’s Report – Mayor Cutler will report on recent efforts of the Police Department to reach out to those they serve.

E.7.    City Manager’s Report – I will report on several legislative bills being monitoring by the Utah League of Cities and Towns.

E.8.    Miscellaneous Business – At this time there are no topics showing under this heading.

E.9.    Continue work session re Employee Compensation Plan and Benefits – I anticipate we will need more time than is allotted in the work session to adequately explain those matters and also accommodate Council discussion.  Therefore, the regular meeting agenda shows a continuation of the work session.

E.10.    Closed Meeting, if needed – At this time I do not know of a need for a closed meeting, but the agenda allows for that possibility.

E.11.    Appointments to City Boards/Committees – Mayor Cutler may recommend appointments to City boards/committees.

Potential Agenda Items for March 15, 2016 City Council or RDA meetings (subject to change):
•    Interlocal Agreement with Davis County for Barnard Creek Culvert Project
•    Award bid for water main under I-15 at Chase Lane
•    Contract for design of trailhead improvements at 1250 W. Parrish
•    Cost-sharing agreement with Maverik re bike trailhead improvements
•    UDOT Statewide Utility License Agreement
•    Discussion re UTOPIA (request from Councilman Ince)
•    Council liaison report – Councilwoman Mecham – Trails Committee and County Transportation Committee
•    Agreement with Davis School District re School Resource Officer

mlm

                                                                CENTERVILLE CITY COUNCIL AGENDA

NOTICE IS HEREBY GIVEN THAT THE CENTERVILLE CITY COUNCIL WILL HOLD ITS REGULAR PUBLIC MEETING AT 7:00 P.M. ON TUESDAY, MARCH 1, 2016 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH.  THE AGENDA IS SHOWN BELOW.

Meetings of the City Council of Centerville City may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended.  In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting.  Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website: http://centerville.novusagenda.com/agendapublic.

Tentative   -    The times shown below are tentative and are subject to change during the meeting.
Time:

5:30    Work Session - Employee Compensation Plan and Benefits

7:00    A.    ROLL CALL
(See City Manager’s Memo for summary of meeting business)

B.    PLEDGE OF ALLEGIANCE

           C.    PRAYER OR THOUGHT
Councilwoman Mecham

7:05    D.    OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items that are not scheduled for a public hearing.  Citizens are encouraged to limit their comments to two (2) minutes per person.  Citizens may request a time to speak during Open Session by calling the City Recorder’s office at 801-295-3477, or may make such request at the beginning of Open Session.) Please state your name and city of residence.

          E.    BUSINESS                                                     

7:10          1.    MINUTES REVIEW AND ACCEPTANCE

7:10          2.    Staff report and discussion re exotic animals in residential zones

7:40          3.    Consider request by Bruce Pitt pertaining to South Main Street Corridor Plan

8:20          4.    Discuss citizen request re active green space

8:40          5.    Discuss options re solid waste collection contract
Discuss the contract options for the City’s solid waste, green waste and recycling collection

9:00          6.    Mayor’s Report
a.    Police Department outreach

9:10          7.    City Manager’s Report
a.    Legislative Update

9:20          8.    Miscellaneous Business

9:25          9.    Continue work session re Employee Compensation Plan and Benefits

10:15      10.    Closed meeting, if necessary, for reasons allowed by state law , including, but not limited to, the provisions of Section
52-4-205 of the Utah Open and Public Meetings Act, and for attorney-client matters that are privileged pursuant to Utah
Code Ann. § 78B-1-137, as amended.

10:15      11.    Possible action following closed meeting, including appointments to boards and committees

        F.    ADJOURNMENT

Items of Interest (i.e., newspaper articles, items not on agenda); Posted in-meeting information

Marsha L. Morrow, MMC
Centerville City Recorder