June 7, 2016

Minutes of the Centerville City Council meeting held Tuesday, June 7, 2016 at 7:00 p.m. at Centerville City Hall, 250 North Main Street, Centerville, Utah.

MEMBERS PRESENT

Mayor                           Paul A. Cutler

Council Members        Tamilyn Fillmore
William Ince
Stephanie Ivie
George McEwan
Robyn Mecham

STAFF PRESENT        Steve Thacker, City Manager
Blaine Lutz, Finance Director/Assistant City Manager
Jacob Smith, Assistant to the City Manager
Lisa Romney, City Attorney
Paul Child, Centerville Police Chief
Katie Rust, Recording Secretary

VISITORS            Interested citizens (see attached sign-in sheet)

PLEDGE OF ALLEGIANCE 

PRAYER OR THOUGHT    Councilman Ince

RECOGNITION OF POLICE DEPARTMENT EMPLOYEES

Police Chief Child expressed appreciation for the dedication shown by the entire Centerville Police Department, and recognized Debbie Olson, Sgt. Jake Alexander, Lt. Von Steenblik, Officer Jeremy Brown, and Detective Jason Reed with the Chief’s Award and Letters of Commendation.  Mayor Cutler expressed appreciation for all of the officers and their families.

FINANCE DEPARTMENT COMMENDATION

Mayor Cutler announced that Centerville has once again received the annual Certificate of Achievement of Excellence in Financial Reporting.  The Mayor recognized Blaine Lutz, Finance Director, and thanked the entire finance staff.

OPEN SESSION

No one wished to comment.

MINUTES REVIEW AND ACCEPTANCE

The minutes of the May 17, 2017 work session and City Council meeting were reviewed.  Councilwoman Fillmore made a motion to approve both sets of minutes.  Councilman Ince seconded the motion, which passed by unanimous vote (5-0).

SUMMARY ACTION CALENDAR

a.    Re-approve Cost Share Agreement with Maverik regarding Trailhead Improvements at 1250 West Parrish Lane
b.    Approve Resolution No. 2016-15 amending Section 4.140 and 4.150 of the Personnel Policies and Procedures regarding all-purpose and long-term sick leave.

Councilman Ince made a motion to approve both items on the Summary Action Calendar, including Resolution No. 2016-15.  Councilwoman Ivie seconded the motion, which passed by unanimous vote (5-0).

MUNICIPAL CODE AMENDMENT – SECTION 11-01-140 – PARADE ROUTE RESTRICTIONS – ORDINANCE NO. 2016-16

At the previous Council meeting concern was expressed that the 4:00 p.m. time allowed for putting chairs up in the right-of-way along Main Street on July 3rd to save spots for the 4th of July parade will be inconvenient for many citizens with July 3rd falling on a Sunday this year.  Ms. Romney presented an amendment to Section 11-01-140 of the Municipal Code drafted on direction from the Council that specifies the allowed setup time as 4:00 p.m., except when July 3rd falls on a Sunday, in which case the allowed setup time is 6:00 p.m.  Chief Child stated that the Ordinance was adopted several years ago in an attempt to bring order to a chaotic situation.  He commented that those who come from outside the community to save a place for the parade may not have the same opportunities to be aware of the change in setup time this year.  He stated that consistency would be best in his opinion.  The Council discussed possible solutions.

Councilwoman Fillmore stated the Council has tried to be responsive to citizen concerns, but having weighed the pros and cons, she made a motion to leave Section 11-01-140 as it is.  Councilman Ince seconded the motion.  Councilwoman Ivie said she feels it is okay to be different and do things differently on Sunday.  Following further discussion, the motion to leave the setup time at 4:00 p.m. failed (1-4), with Councilwoman Fillmore in favor and Council members Ince, Ivie, McEwan and Mecham dissenting.  In response to a suggestion to move the setup time to midnight, Chief Child commented that as many officers as possible are sent home the night of July 3rd in preparation for needing everyone in the Department on duty the next morning for the parade.  Councilman McEwan made a motion to adopt Ordinance No. 2016-16 amending the setup time to 5:00 p.m. when Sunday is the day before the parade.  Councilwoman Ivie seconded the motion, which passed by unanimous vote (5-0).

PUBLIC HEARING – FY 2017 TENTATIVE BUDGET

Mr. Thacker explained portions of the FY 2017 Tentative Budget, including compensation of elected officials, compensation of employees, and the proposed water rate increase.   At 7:54 p.m. Mayor Cutler opened a public hearing regarding the FY 2017 Tentative Budget.

Greg Gamble – Mr. Gamble asked if the water rate would possibly decrease after the needed funds are collected.  Mr. Thacker showed a map of the 40-year project plan, and said he would not expect the rate to go down.  Mr. Gamble said he understands the need for the increase, but he suspects that a 10% increase each year for three years will be hard for many Centerville residents.  He said he feels it would be prudent for the Council to consider smaller increases over a longer period of time.  Mr. Thacker responded that the Council considered many scenarios, including smaller increases over a longer period of time.

Mikey Smith – Mr. Smith stated the information presented was very interesting.

Mr. Thacker briefly explained planned park improvements.  Responding to Mr. Gamble’s comments regarding the proposed water rate increase, Councilman Ince stated that the Council has asked a lot of questions and looked at many options, and come to the conclusion that the proposed increase is necessary.  Mayor Cutler closed the public hearing at 8:04 p.m.

RDA MEETING

At 8:04 p.m. Councilman Ince made a motion to move to a meeting of the Redevelopment Agency of Centerville.  Councilwoman Ivie seconded the motion, which passed by unanimous vote (5-0).  In attendance were: Paul A. Cutler, Chair; Stephanie Ivie, Vice-Chair; Directors Fillmore, Ince, McEwan, and Mecham; Steve Thacker, Executive Director; Blaine Lutz, Finance Director; Lisa Romney, City Attorney; Jacob Smith, Assistant to the City Manager; and Katie Rust, Recording Secretary.

The Council returned to regular meeting at 8:14 p.m., and Mr. Lutz left the meeting at 8:15 p.m.  Mr. Thacker distributed a detailed FY 2017 Youth City Council Budget for Council consideration.

MUNICIPAL CODE AMENDMENTS – SECTION 7-07-160 – PROHIBITED DISCHARGE OF FIREWORKS – ORDINANCE NO. 2016-17

At the last City Council meeting the Council adopted an ordinance changing the fireworks restricted area based on recommendation from the Fire Chief.  Lisa Romney, City Attorney, presented an amendment to the Municipal Code to bring another section in harmony with the earlier action.  The Council requested that staff add language exempting residential uses such as barbeques and backyard fire pits.  Councilman Ince questioned whether the map included in the staff report for adoption is the same map presented by the Fire Chief at the May 17, 2016 Council meeting.  Staff agreed to triple check the map.

Councilwoman Ivie made a motion to approve Ordinance No. 2016-17 amending Section 7-07-160 of the Centerville Municipal Code regarding Prohibited Discharge of Fireworks in restricted areas, with the addition of the language exempting backyard grills and fire pits, and directing staff to triple check the map to ensure it matches the map presented by the Fire Chief.  Councilman McEwan seconded the motion, which passed by unanimous vote (5-0).

TRANSITION OF ZONING CODE TO ONLINE VERSION

Ms. Romney oriented the City Council with the online version of the Zoning Code which will soon be made available to the public.  Councilman McEwan suggested the online version should be altered to be ADA compliant.

MAYOR’S REPORT

•    Mayor Cutler thanked the Council for supporting the CenterPoint Legacy Theatre Gala.
•    The Mayor reported that Bountiful Mayor Lewis has asked Centerville to put up the flags on Main Street for the 2016 Tour of Utah bike event on Friday, August 5th.

CITY MANAGER’S REPORT

•    The Council agreed to meet in a joint work session with the Planning Commission on July 19th regarding the SMSC Public Space Plan, and will meet in a work session for a Weber Basin Water Conservancy District presentation sometime in the fall.
•    The Council indicated a desire to meet in a budget work session prior to the June 21st Council meeting.
•    UDOT has agreed to incorporate shoulder striping for informal bike lanes on Main Street this year at their cost.  Without City funding for full markings and signage this year, the bike lanes would not be official until 2018 when Main Street is resurfaced.

MISCELLANEOUS BUSINESS

The Council discussed the idea of including food trucks for summer Movies in the Park.  Mayor Cutler expressed some of the Parks and Recreation Director’s concerns.

ADJOURNMENT

At 9:01 p.m. Councilwoman Mecham made a motion to adjourn the meeting.  Councilwoman Fillmore seconded the motion, which passed by unanimous vote (5-0).

____________________________        ___06-21-2016__________
Marsha L. Morrow, City Recorder             Date Approved

________________________________
Katie Rust, Recording Secretary

June 7, 2016 Work Session

Minutes of the Centerville City Council work session held Tuesday, June 7, 2016 at 5:45 p.m. in the Centerville City Council Chambers, 250 North Main Street, Centerville, Utah.

MEMBERS PRESENT

Mayor                           Paul A. Cutler

Council Members        Tamilyn Fillmore
William Ince
Stephanie Ivie
George McEwan
Robyn Mecham

STAFF PRESENT        Steve Thacker, City Manager
Blaine Lutz, Finance Director/Assistant City Manager
Lisa Romney, City Attorney
Jacob Smith, Assistant to the City Manager
Katie Rust, Recording Secretary

FY 2017 BUDGET WORK SESSION

Salary Administration Guidelines – Mr. Thacker reported that Department Heads reacted constructively to the idea of an expanded range for the “meets expectations” category of the compensation matrix.  He presented a revised compensation matrix with a 1%-3.5% merit increase range in the first quartile, descending by half percent per quartile, and no increase for the “needs significant improvement” range.  Assuming all employees receive an increase in the upper end of the merit range, the increases could be funded with the 2.5% included in the Tentative Budget, and increases for those in the “consistently exceeds expectations” range could be funded with 0.5% included in the Tentative Budget.  The City Budget assumes family coverage for all employees, despite the fact that some employees will enroll for individual or couple coverage.  This provides a buffer in case employees switch to family coverage during the year, and will also fund the $3,000 salary increase for the Police Department IT Lead position.

Councilman McEwan stated he would like the Public Works Director to meet with the Council at some point to discuss the proposed new Public Works position.  Mr. Thacker explained that State law dictates municipal court judges receive an increase equal to the average increase given to other city employees.  Mr. Thacker recommended a 2.5% increase for Judge Miller in FY 2017.

General Fund Revenues – Mr. Thacker and Blaine Lutz, Finance Director, explained the recommendation to revise the Telecommunications Franchise Tax revenue estimate downward for FY 2017.  Mr. Lutz also explained that the property tax revenue estimate may change after reports are received from the County.  Councilwoman Fillmore requested Mr. Lutz contact the County regarding property tax rate concerns.  Councilman McEwan commented that with all the infrastructure needs in the next few years, the property tax issue should be resolved in a way that allows the City to keep up with the cost of services.  He stated he believes citizens accept taxes better if they have been voted on, and asked if a citizen initiative could put a property tax increase on the ballot.  Ms. Romney pointed out that the Council could go through a Truth in Taxation process.  Mr. Thacker added that a survey is also an option.  Councilwoman Mecham asked if a property tax increase would generate enough to be worth it.  Ms. Romney stated that the Truth in Taxation process and the survey option do not have the same restrictions as a ballot issue.  The Council discussed the importance of educating citizens regarding infrastructure needs and costs, and the increases necessary to meet them.  Ms. Romney questioned whether a property tax increase could be placed on the ballot as an opinion question under State law.  Councilman McEwan expressed the opinion that a continued lack of property tax increase is not necessarily a good thing.  Councilwoman Ivie said she was disappointed in the content of a recent survey put out by the City, and would want to preview surveys before they are released.  She added that she feels the Council should carefully go through the budget and be able to tell the citizens the City has trimmed everywhere possible before discussing a property tax increase.  Mr. Lutz suggested a citizen committee could be put together to research and make a recommendation.

Police Department – Mr. Thacker explained that the remaining 0.5% of the 3.5% included in the Tentative Budget for pay raises (approximately $18,000) could be added to the $15,000 savings from the employee health insurance plan to fund Police Department pay raises.  He recommended the amount be used in a targeted fashion to address the Police Department’s vulnerability and preserve internal equity.  The City will not be able to match what officers could get elsewhere, but Mr. Thacker pointed out that Centerville has a highly respected Department, with employees wanting to work in Centerville.

Contingency – Staff explained that suggested changes to the Tentative Budget would result in approximately the same Contingency Fund balance (approximately $42,000).

ADJOURNMENT

Mayor Cutler adjourned the work session at 6:57 p.m.

____________________________        ___06-21-2016_______
Marsha L. Morrow, City Recorder             Date Approved

________________________________
Katie Rust, Recording Secretary