June 7, 2016

interoffice
MEMORANDUM

________________________________________
________________________________________
to:        Mayor Cutler
City Council
cc:       Department Heads
Planning Commission
from:   Steve H. Thacker, City Manager
subject:  City Manager’s Summary of June 7, 2016 Council Meetings
date:       June 3, 2016

5:30    Budget Work Session – The City Council will meet first in a work session at 5:30 p.m. to continue discussion of the FY 2017 Tentative Budget.  If more time is needed to complete their review, they could either continue the work session after the regular meeting the same evening, or schedule another work session on another date.  Documents relating to employee compensation issues—which will be discussed in the work session—are attached under item #3 in the regular meeting (Public Hearing on Tentative Budget).  Dinner will be available beginning about 5:15 p.m.

7:00    Regular City Council Meeting

Recognition of Police Department Employees – Police Chief Paul Child will publicly recognize several Police Department employees.

E.1.    Minutes Review -- The minutes to be approved are available online via NovusAgenda.

E.2.    Summary Action Calendar
a.    Trailhead Cost-Share Agreement – The City Council approved an earlier version of this Agreement in April.  Since then, however, Maverik representatives asked for several
revisions, generating a number of changes negotiated with City staff.   See the staff report for explanation of those revisions.
b.    Personnel Policies amendments – These revisions simply give staff discretion as to the timing of the buy-down of the Long-Term Sick Leave and All-Purpose Leave hours in January
each year, to allow it “in January” rather than specifying the second paycheck in January.

E.3.    Public Hearing—FY 2017 Tentative Budget – The City Council adopted the Tentative Budget on May 3rd and set a public hearing for June 7th.  The Tentative Budget and Budget Message have been available for public review on the City website as well as at City Hall, and a Budget Newsletter was inserted in the utility bills mailed the week of May 30.  At the beginning of the public hearing, the City Manager will explain any changes to the Tentative Budget supported by the Council.  The employee compensation plan will also be summarized based on the Council’s direction in the work session prior to the regular meeting.  Another key subject of the public hearing is the water rate increases proposed for the next several years to fund primarily the replacement of old cast iron water mains.  The Council has reviewed a number of rate increase scenarios—both “pay-as-you-go” and new debt options—and appears currently to support the pay-as-you-go scenario that would increase rates 10% per year for each of the next three years.  They are inviting the public to comment on this matter during the budget public hearing.  An analysis of six water rate increase scenarios discussed by the City Council is available in the staff report.

E.4.    Adjourn to RDA meeting – Following the public hearing on the City’s Tentative Budget, the Council will adjourn into a meeting of the Redevelopment Agency Board to conduct a public hearing on the RDA’s FY 2017 Tentative Budget.  They will then reconvene in their regular City Council meeting.

Reconvene City Council meeting

E.5.    Municipal Code Amendment re Parade Route Restrictions – In an earlier meeting, the City Council discussed and tentatively agreed to amend the parade route restrictions to change the time when residents are allowed to put chairs along the July 4th parade route.  The proposed amendment would change the time from 4 p.m. on the day before the parade to 6 p.m. if the day before is a Sunday.  A Code amendment is necessary if the Council wishes to proceed with this change.

E.6.    Municipal Code Amendment re Discharge of Fireworks – Recently the City Council adopted an ordinance prohibiting fireworks in an area recommended by the Fire Chief.  The City Attorney has identified another Code provision that should be amended to conform with the Council’s earlier action.

E.7.    Report on Implementation of Online Zoning Code – City Attorney Lisa Romney will brief the Council on this portion of the project to convert the City’s Codes to a searchable document online.  The Zoning Code will be the first portion of the City’s Codes to become available to the public using the Municipal Code Online service.

E.8.    Mayor’s Report – No topics are identified under this heading, but Mayor Cutler may report on matters of City interest.

E.9.    City Manager’s Report – I wish to schedule several meetings as identified on the agenda.  I will also seek the Council’s reaction to the Planning Commission’s recommendation regarding bike lanes on Main Street and UDOT’s response to that idea.

E.10.    Miscellaneous Business – No topics are identified at this time under this heading.

E.11.    Closed Meeting, if necessary – At this time I do not know of a need for a closed meeting, but the agenda allows for that possibility.

E.12.    Appointments to City Boards/Committees – Mayor Cutler may recommend appointments.

Potential Agenda Items for June 21, 2016 City Council or RDA meetings (subject to change):
•    Swearing-in of new Youth City Council members
•    Public hearing - rezone property at 142 & 144 East 1200 South
•    Public hearing – FY 2016 Budget amendments
•    Adopt City’s FY 2017 Final Budget and related actions:
o    Approve water rate increases
o    Set property tax rate
o    Approve Employee Compensation Plan
o    Approve Justice Court Judge salary
o    Approve new contracts for Prosecuting Attorney Services
•    RDA meeting – Adopt FY 2017 Final Budget and possibly conduct RDA/ACB business
•    City Council Liaison Report by Councilman McEwan

ST/mlm
CENTERVILLE CITY COUNCIL AGENDA

NOTICE IS HEREBY GIVEN THAT THE CENTERVILLE CITY COUNCIL WILL HOLD ITS REGULAR PUBLIC MEETING AT 7:00 P.M. ON TUESDAY, JUNE 7, 2016 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH.  THE AGENDA IS SHOWN BELOW.

Meetings of the City Council of Centerville City may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended.  In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting.  Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website: http://centerville.novusagenda.com/agendapublic.

Tentative   -    The times shown below are tentative and are subject to change during the meeting.
Time:

5:30    Continue FY 2017 Budget Work Session

7:00    A.    ROLL CALL
(See City Manager’s Memo for summary of meeting business)

B.    PLEDGE OF ALLEGIANCE

C.    PRAYER OR THOUGHT
Councilman Bill Ince

  RECOGNITION OF POLICE DEPARTMENT EMPLOYEES

7:10    D.    OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items that are not scheduled for a public hearing.  Citizens are encouraged to limit their comments to two (2) minutes per person.  Citizens may request a time to speak during Open Session by calling the City Recorder’s office at 801-295-3477, or may make such request at the beginning of Open Session.) Please state your name and city of residence.

           E.    BUSINESS

7:15          1.    MINUTES REVIEW AND ACCEPTANCE
May 17, 2016 work session and regular Council meeting

7:15          2.    Summary Action Calendar
a.    Re-approve Cost Share Agreement with Maverik regarding Trailhead Improvements at 1250 West Parrish Lane
b.    Approve Resolution No. 2016-15 amending Sections 4.140 and 4.150 of the Personnel Policies and Procedures regarding all-purpose and long-term sick leave

7:15           3.    Public Hearing - FY 2017 Tentative Budget
Receive public comment on the FY 2017 Tentative Budget, including the following topics:
a.    Proposed compensation for appointed and elected officials, including Justice Court Judge
b.    Proposed culinary water rate increase
c.    Any other Tentative Budget Issues

7:45          4.    Adjourn to RDA meeting

7:50        Reconvene City Council meeting

7:50          5.    Municipal Code Amendment – Section 11-01-140 - Parade Route Restrictions
Consider Municipal Code Amendments to Section 11-01-140 regarding Parade Route Restrictions - Ordinance No. 2016-16

8:10          6.    Municipal Code Amendments to Section 7-07-160 regarding the Prohibited Discharge of Fireworks
Consider Municipal Code Amendments to Section 7-07-160 regarding Prohibited Discharge of Fireworks – Ordinance No. 2016-17

8:20          7.    Discuss Transition of Zoning Cod to Online Version
Discuss transition of Centerville Zoning Code to online version as hosted by Municipal Code Online, Inc.

8:30          8.    Mayor’s Report

8:40         9.    City Manager’s Report
a.    Schedule joint work session with Planning Commission re SMSC Public Space Plan
b.    Schedule joint work session with Planning Commission for Weber Basin Water Conservancy District Presentation
c.    Schedule RDA/ACB meeting
d.    Planning Commission recommendations re bike lanes on Main Street

8:50        10.    Miscellaneous Business

8:55        11.    Closed meeting, if necessary, for reasons allowed by state law , including, but not limited to, the provisions of Section 52-4-205 of the Utah Open and Public Meetings Act, and
for attorney-client matters that are privileged pursuant to Utah Code Ann. § 78B-1-137, as amended.

8:55         12.    Possible action following closed meeting, including appointments to boards and committees

          F.    ADJOURNMENT

Items of Interest (i.e., newspaper articles, items not on agenda); Posted in-meeting information

Marsha L. Morrow, MMC
Centerville City Recorder

 

REDEVELOPMENT AGENCY OF CENTERVILLE CITY AGENDA

NOTICE IS HEREBY GIVEN THAT THE REDEVELOPMENT AGENCY OF CENTERVILLE CITY WILL HOLD A PUBLIC MEETING AT 7:45 P.M. ON TUESDAY, JUNE 7, 2016 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL CHAMBERS, 250 NORTH MAIN, CENTERVILLE, UTAH.  THE AGENDA IS SHOWN BELOW.

Meetings of the Centerville Redevelopment Agency Board may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended.  In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

Tentative
Time:

7:45    A.    NEW BUSINESS

1.    MINUTES REVIEW AND ACCEPTANCE
May 31, 2016 RDA meeting minutes

2.    Public Hearing – FY 2017 RDA Tentative Budget

B.    ADJOURNMENT

Steve H. Thacker
Executive Director