June 21, 2016

interoffice
MEMORANDUM

________________________________________
________________________________________
to:        Mayor Cutler
City Council
cc:       Department Heads
Planning Commission
from:   Steve H. Thacker, City Manager
subject:   City Manager’s Summary of June 21, 2016 Council Meetings
date:        June 17, 2016

5:30    City Council Work Session – The City Council will meet again in a work session to discuss the content of the FY 2017 Tentative Budget, in preparation for adopting a Final Budget during their regular meeting later in the evening.  The Council has already met several times in work session to discuss budget issues, and held a public hearing on the Tentative Budget on June 7.  Documents relating to adoption of the Budget are available on NovusAgenda as attachments for the “FY 2017 Budget” topic on the regular City Council meeting agenda.  Dinner for the Council and staff will be available beginning about 5:15 p.m.  I recommend Council members bring their Budget notebook or be able to access the Tentative Budget via their electronic devices.

7:00    Regular City Council Meeting

E.1.    Swearing-in of Youth City Council Members – Although the agenda shows this matter occurring after the Open Session, Mayor Cutler may conduct this business before Open Session to accommodate the anticipated crowd for the swearing-in ceremony.  Centerville Justice Court Judge David Miller will perform the swearing-in, and will also be recognized at this time for being recently honored as the Utah Justice Court Judge of the Year.

E.2.    Minutes Review -- The minutes to be approved are available online via NovusAgenda.

E.3.    Public Hearing—Zone Map Amendment – This matter involves the rezone of a small parcel located at 142 & 144 East 1200 South from Residential-Medium to Commercial-High.  This property was mistakenly zoned R-M during the 2003 City-wide rezone, even though it was being used for commercial purposes at that time.  The Planning Commission recommended approval of the rezone.

E.4.    FY 2016 Budget – As is normal during June each year, staff are recommending several amendments to the current Budget before the end of the current fiscal year, to keep the City in compliance with State budgeting guidelines.  See Blaine’s list of recommended amendments. Notice of a public hearing on this matter was published as required by State law.  Before the public hearing, however, Blaine will review the latest interim financial report, for the 11 months ending May 31, 2016, which will be helpful before taking action on the budget amendments.

E.5.    FY 2017 Budget – State law requires the City Council to adopt a Budget for FY 2017 (which begins July 1) no later than June 22.  The Council adopted a Tentative Budget in May and has met several times in work sessions to discuss its content.  The agenda shows the several actions that are needed in connection with adoption of the Budget.

E.6.    Redevelopment Agency (RDA) Meeting – Upon adoption of the City’s FY 2017 Budget, the Council will adjourn into an RDA Board meeting to adopt the RDA’s FY 2017 Budget, which has been reviewed in earlier meetings by the Board and the subject of a public hearing on June 7.

Reconvene City Council Meeting – Following the RDA meeting, the City Council meeting will be reconvened to continue with the business on that agenda.

E.7.    Public Hearing—Zoning Code Amendments—Title 12 – The City Attorney has prepared the City’s Zoning Code for uploading to an online, searchable format using the services of Municipal Code Online (MCO).  This required extensive renumbering, reformatting, changes to Code references, etc.  The nature of the revisions are explained in a summary prepared by the City Attorney.  The Planning Commission has reviewed the revisions and recommends approval of this comprehensive update.  Even though these amendments are primarily non-substantive, a public hearing is required. With this approval, the Zoning Code will soon be available online to the public.  Later this year the City’s municipal code and General Plan will also be available and searchable online via MCO.

E.8.    Mayor’s Report – Mayor Cutler will report on several matters identified under this heading on the agenda.

E.9.    City Council Liaison Report – Councilman George McEwan represents the City on the Davis County Mosquito Abatement District Board and the UTOPIA Board, and will report on the activities/issues of those organizations.

E.10.    City Manager’s Report – Several topics are identified under this heading on the agenda.

E.11.    Miscellaneous Business – Termination of the warranty period for the Sonic Drive-In is recommended by the City Engineer.  Normally this would be under the Summary Action Calendar, but due to the lack of other items for the SAC, this matter was placed under “Miscellaneous Business”.

E.12.    Closed Meeting, if necessary – At this time I do not know of a need for a closed meeting, but the agenda allows for that possibility.

E.13.    Appointments to City Boards/Committees – Mayor Cutler may recommend appointments.

Potential Agenda Items for July 19, 2016 City Council or RDA meetings (subject to change):
  (Note: July 5 meeting may be cancelled.)
•    Joint City Council/Planning Commission work session re SMSC Public Space Plan
•    Discuss and provide direction to staff regarding the following:
o    Accessory building setback
o    Flag Lot Ordinance amendments
•    City Council Liaison Report – Councilwoman Fillmore
•    Public Hearing - General Plan Amendment, Bicycle & Non-Motorized Vehicle Pathways And Trails Master Plan Map
•    Public Hearing - Code Text Amendment, Sensitive/Constricted Lands
•    Award bid for replacement of Frontage Road drainage culverts

ST/mlm
CENTERVILLE CITY COUNCIL AGENDA

NOTICE IS HEREBY GIVEN THAT THE CENTERVILLE CITY COUNCIL WILL HOLD ITS REGULAR PUBLIC MEETING AT 7:00 P.M. ON TUESDAY, JUNE 21, 2016 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH.  THE AGENDA IS SHOWN BELOW.

Meetings of the City Council of Centerville City may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended.  In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting.  Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website: http://centerville.novusagenda.com/agendapublic.

Tentative   -    The times shown below are tentative and are subject to change during the meeting.
Time:

5:30    Continue FY 2017 Budget Work Session

7:00    A.    ROLL CALL
(See City Manager’s Memo for summary of meeting business)

B.    PLEDGE OF ALLEGIANCE

C.    PRAYER OR THOUGHT
Councilwoman Fillmore

7:05    D.    OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items that are not scheduled for a public hearing.  Citizens are encouraged to limit their comments to two (2) minutes per person.  Citizens may request a time to speak during Open Session by calling the City Recorder’s office at 801-295-3477, or may make such request at the beginning of Open Session.) Please state your name and city of residence.

           E.    BUSINESS

7:10          1.    Swearing-In of new Youth City Council members

7:20          2.    MINUTES REVIEW AND ACCEPTANCE
May 31, 2016 work session; June 7, 2016 work session and regular Council meeting

7:25          3.    Public Hearing – Zone Map Amendment (Rezone) - 142 & 144 East 1200 South
Consider Zone Map Amendment for approximately .24 acres of property located at 142 & 144 East 1200 South from R-M (Residential-Medium) to C-H (Commercial-High) –
Ordinance No. 2016-18

7:35          4.    FY 2016 Budget
a.    Financial Report for 11-month period ending May 31, 2016
b.    Public hearing re proposed amendments to FY 2016 Budget
c.    Consider Resolution No. 2016-16 Amending FY 2016 Budget of Funds

7:50          5.    FY 2017 Budget
a.    Adopt Certified Tax Rate - Consider Resolution No. 2016-17
b.    Approve Ordinance No. 2016-19 adopting compensation plan for employees
c.    Adopt Resolution No. 2016-18 approving compensation for Justice Court Judge
d.    Approve Prosecutor Agreements
e.    Consider Resolution No. 2016-19 increasing culinary water rates
f.    Discuss other budget issues
g.    Adopt Centerville City FY 2016 Budget of Funds - Consider Resolution No. 2016-20

8:20          6.    Adjourn to RDA meeting

8:25        Reconvene City Council Meeting

8:25          7.    Public Hearing – Centerville Zoning Code Amendments – Title 12-Zoning Code
Consider the proposed Zoning Code Amendments and re-adoption of entire Zoning Code (Title 12 of the Centerville Municipal Code) for online conversion and minor edits and
corrections for consistency – Ordinance No. 2016-20

8:35          8.    Mayor’s Report
a.    Consider cancelling July 5 Council meeting
b.    South Davis Metro Fire Agency financial reports
c.    UTOPIA/UIA financial and budget documents
d.    UTA presentation at recent Davis County COG meeting

8:45          9.    City Council Liaison Report – Councilman George McEwan – Mosquito Abatement District and UTOPIA

8:55        10.    City Manager’s Report
a.    Schedule RDA/ACB meeting
b.    June 29 Wasatch Choice event
c.    Schedule ribbon-cutting for pedestrian bridge and relate pathway

9:05        11.    Miscellaneous Business
a.    Terminate warranty for Sonic Drive-In

9:10        12.    Closed meeting, if necessary, for reasons allowed by state law , including, but not limited to, the provisions of Section 52-4-205 of the Utah Open and Public Meetings Act, and
for attorney-client matters that are privileged pursuant to Utah Code Ann. § 78B-1-137, as amended.

9:10         13.    Possible action following closed meeting, including appointments to boards and committees

F.    ADJOURNMENT

Items of Interest (i.e., newspaper articles, items not on agenda); Posted in-meeting information

Marsha L. Morrow, MMC
Centerville City Recorder

REDEVELOPMENT AGENCY OF CENTERVILLE CITY AGENDA

NOTICE IS HEREBY GIVEN THAT THE REDEVELOPMENT AGENCY OF CENTERVILLE CITY WILL HOLD A PUBLIC MEETING AT 8:20 P.M. ON TUESDAY, JUNE 21, 2016 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL CHAMBERS, 250 NORTH MAIN, CENTERVILLE, UTAH.  THE AGENDA IS SHOWN BELOW.

Meetings of the Centerville Redevelopment Agency Board may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended.  In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

Tentative
Time:

8:20    A.    NEW BUSINESS

1.    MINUTES REVIEW AND ACCEPTANCE
June 7, 2016 RDA meeting minutes

2.    FY 2017 RDA Budget
a.    Adopt FY 2017 RDA Budget - Consider RDA Resolution No. 2016-01

B.    ADJOURNMENT

Steve H. Thacker
Executive Director