July 7, 2015

interoffice
MEMORANDUM

________________________________________
________________________________________
to:        Mayor Cutler
City Council
cc:       Department Heads
Planning Commission
from:   Steve H. Thacker, City Manager
subject:   City Manager’s Summary of July 7, 2015 Council Meetings
date:        July 2, 2015

5:30    Work Session re Fire District Proposal – This will be the continuation of discussion that began in the June 16 Council meeting.  The member cities of the South Davis Metro Fire Agency are discussing the possibility of creating a local district and special service area as a way to fund capital facilities for fire/EMS services.  This district would have the ability to levy a property tax for such purpose, thereby supplementing the other revenue sources that would continue to fund operations—i.e. assessments to member cities, paramedic funding from the County, and ambulance user fees.  Fire Chief Jeff Bassett, Bountiful Mayor Randy Lewis and the Bountiful City Manager Gary Hill have been invited to attend and participate in this discussion.  Dinner will be available beginning at 5:15 p.m.

7:00    Regular City Council Meeting

E.1.    Minutes Review and Acceptance – The minutes to be approved are enclosed.

E.2.    Frontage Road Sidewalk Project – This project will construct a sidewalk along the east side of the Frontage Road between the Woods Park PDO and Lexington Subdivision.  Upon completion, there will be a continuous sidewalk along the Frontage Road from Parrish Lane to Lund Lane (the northern city limit).  Most of the cost will be funded by $50,000 in federal money awarded to Centerville earlier this year.  In addition, one of the property owners (Millet) is obligated to pay for the portion along his frontage because of a sidewalk deferral agreement executed when his property was developed a few years ago. This matter includes accepting easements from two property owners, an installment payment agreement with Millets, and award of the construction contract to Bowen Construction in the amount of $64,492.

E.3.    Public hearing – Plat Amendment to Ford Canyon Subdivision – This is an amendment to the plat affecting Lots 408 and 409.  These two lots are being combined and the front yard setback would be reduced from 25 feet to 20 to accommodate a swimming pool behind his house without encroaching on the slope stability easement along the rim of Ford Canyon, similar to setback reductions approved earlier for other lots in this subdivision.

E.4.    Public Hearing—Add Name to 1250 West Street – The City received a request to add the alias name of “Child Lane” to 1250 West, based on the historical name applied to this roadway.  Per the City’s ordinance, the applicant has obtained petition signatures from at least 75% of the affected property owners, and all property owners have been sent notice inviting them to speak during a public hearing on this matter on July 7.  Robert (“Rob”) Child will represent the applicants at the meeting.

E.5.    Public Hearing—Zoning Code Text Amendment re Flag Lots – This amendment would allow flag lots in residential-medium (R-M) zones.  Currently flag lots are allowed only in residential-low zones.  This amendment was triggered by a request from a property owner to build a duplex on land in an R-M zone on underutilized land with limited frontage.

E.6.    Public Hearing—Zoning Code Text Amendments re South Main Street and PDO Zones – In an earlier meeting, a majority of the City Council directed staff to initiate amendments with the Planning Commission to 1) cap the residential density within two districts of the South Main Street Corridor (SMSC) and 2) reduce the acreage needed to allow a planned development overlay (PDO).  The Planning Commission has forwarded the unanimous recommendation to limit the density in those two SMSC districts to 4 units per acre, or up to 8 units as a conditional use.  The Planning Commission has also recommended (6-1 vote) reducing the acreage needed for a PDO from five acres to three acres.

E.7.    Continue Public Hearing—Zoning Code Text Amendment re ADUs – At their May 5 meeting, the City Council discussed this proposed ordinance that would allow accessory dwelling units (ADUs) in residential-low zones within specific guidelines/limits.  The matter was continued—including the public hearing—to a future meeting to allow staff to research the issue of impact fees relating to ADUs, and to give the City Council more time to consider the content of this ordinance.  Jake Smith will report at the meeting on his research, then Council can continue the public hearing and discuss whether to proceed with adoption.

E.8.    Mayor’s Report – Mayor Cutler will report on utility bill adjustments for the most recent quarter, and will provide an update about UTOPIA.

E.9.    City Council Liaison Report – Councilwoman Ivie will report on the Landmarks Commission and Trails Committee activities/issues.  She serves as the City Council’s liaison to both organizations.

F.10.    City Manager’s Report – I will be not be at this meeting, but Blaine Lutz, Assistant City Manager, will provide further explanation and answer questions about the certified property tax levy the Council approved on June 16 as part of the adoption of the City’s FY 2016 Budget.

E.11.    Miscellaneous Business – The Pastures commercial project is ready to begin its warranty period.

E.12.    Adjourn to RDA meeting – A brief RDA meeting is scheduled to consider authorizing funding for a “preemption device” for the traffic signals at 1250 West Parrish Lane, to be installed by UDOT later this year.  This device allows emergency responders to remotely change the traffic signal to accommodate their vehicles.  UDOT estimates the cost to be $5000 - $6000.  UDOT has told me this would be considered a “betterment” and, therefore, an expense UDOT would not fund.

Reconvene City Council meeting

E.13.    Closed Meeting – The Mayor will ask the City Council to adjourn into a closed meeting for the annual performance review of the City Manager.

E.14.    Possible action following closed meeting – Mayor Cutler may recommend appointments to City boards/committees, and the Council may consider a pay raise for the City Manager.

Potential Agenda Items for July 21, 2015 City Council meeting (subject to change):
•    Public Hearing – Small Subdivision Waiver/Lot Split on property located at 590 East 200 South
•    Resolution re Planning Commission compensation for attending training sessions
•    Award bid for drainage projects
•    Consider Resolution initiating process of creating local district and special service area for fire/EMS services

mlm
CENTERVILLE CITY COUNCIL AGENDA

NOTICE IS HEREBY GIVEN THAT THE CENTERVILLE CITY COUNCIL WILL HOLD ITS REGULAR PUBLIC MEETING AT 7:00 P.M. ON TUESDAY, JULY 7, 2015 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH.  THE AGENDA IS SHOWN BELOW.

Meetings of the City Council of Centerville City may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended.  In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting.  Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website: http://centerville.novusagenda.com/agendapublic.

Tentative   -    The times shown below are tentative and are subject to change during the meeting.
Time:

5:30    Work Session to discuss proposal to create a local district and special service area for Fire/EMS services

7:00    A.    ROLL CALL
(See City Manager’s Memo for summary of meeting business)

    B.    PLEDGE OF ALLEGIANCE

    C.    PRAYER OR THOUGHT
Councilman John Higginson

7:05    D.    OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items that are not scheduled for a public hearing.  Citizens are encouraged to limit their comments to two (2) minutes per person.  Citizens may request a time to speak during Open Session by calling the City Recorder’s office at 801-295-3477, or may make such request at the beginning of Open Session.) Please state your name and city of residence.

E.    BUSINESS                                                     

7:10          1.    MINUTES REVIEW AND ACCEPTANCE
June 16, 2015 work session and regular Council meeting; June 17, 2015 joint City Council/Planning Commission meeting

7:15          2.    Frontage Road Sidewalk Project
a.    Accept Easements
b.    Approve installment agreement with Millets
c.    Award bid to Bowen Construction in the amount of $64,492

7:20          3.    Public Hearing - Plat amendment to Ford Canyon Subdivision – Reducing setback to 20 feet

7:25          4.    Public Hearing - request to add street name alias to 1250 West

7:35          5.    Public Hearing – Consider Zoning Code Text Amendment - Chapter 12-36  (Table of Uses)
Consider Ordinance No. 2015-13 amending Chapter 12-36 (Table of Uses Allowed) to Permit Flag Lots in the Residential-Medium (R-M) Zone

7:45          6.    Public Hearing - Zoning Code Text Amendments - South Main Street Overlay Zone and Planned Development Overlay Zone
a.    Consider Ordinance No. 2015-14 Enacting Section 12-48-082 of Chapter 12-48 - South Main Street Corridor Overlay Zone - Adopting Minimum Density Caps for
Residential Development within the Traditional and City Center Main Street Districts
b.    Consider Ordinance No. 2015-15 amending Section 12-41-040 of Chapter 12-41 - Planned Development Overlay Zone - Reducing Minimum Acreage Required for
Planned Developments

8:15          7.    Continue Public Hearing – Zoning Code Text Amendment, Chapter 12-60, Accessory Dwelling Units (ADUs)
Consider Zoning Ordinance Text Amendments to Section 12-12-040 regarding definitions for ADUs, amending Table 12-36 regarding Table of Uses for ADUs, and enacting
Chapter 12-60 regarding ADUs - Consider Ordinance No. 2015-16

8:30          8.    Mayor’s Report
a.    Utility Billing Adjustments for period ending June 25, 2015
b.    UTOPIA update

8:40          9.    City Council Liaison Report – Councilwoman Stephanie Ivie
Landmarks Commission and Trails Committee

8:50        10.    City Manager’s Report
a.    Clarification of property tax issues

8:55        11.    Miscellaneous Business
a.    Commence warranty period for The Pastures Development

9:00        12.    Adjourn to RDA meeting

        Reconvene Council meeting

9:10        13.    Closed meeting for reasons allowed by state law , including, but not limited to, the provisions of Section 52-4-205 of the Utah Open and Public Meetings Act, and for attorney-
client matters that are privileged pursuant to Utah Code Ann. § 78B-1-137, as amended.

9:25         14.    Possible action following closed meeting, including appointments to boards and committees and possible adjustment in City Manager's compensation

    F.    ADJOURNMENT

(Items of Interest (i.e., newspaper articles, items not on agenda); Posted in-meeting information

Marsha L. Morrow, MMC
Centerville City Recorder
REDEVELOPMENT AGENCY OF CENTERVILLE CITY AGENDA

NOTICE IS HEREBY GIVEN THAT THE REDEVELOPMENT AGENCY OF CENTERVILLE CITY WILL HOLD A PUBLIC MEETING AT 9:00 P.M. ON TUESDAY, JULY 7, 2015 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL CHAMBERS, 250 NORTH MAIN, CENTERVILLE, UTAH.  THE AGENDA IS SHOWN BELOW.

Meetings of the Centerville Redevelopment Agency Board may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended.  In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

Tentative
Time:

9:00    A.    NEW BUSINESS

1.    Minutes Review and Acceptance
June 16, 2015 RDA meeting

2.    Consider funding for emergency services preemption device at 1250 West Parrish Lane intersection

B.    ADJOURNMENT

Steve H. Thacker
Executive Director