July 21, 2015

interoffice
MEMORANDUM

________________________________________
________________________________________
to:        Mayor Cutler
City Council
cc:       Department Heads
Planning Commission
from:   Steve H. Thacker, City Manager
subject:   City Manager’s Summary of July 21, 2015 Council Meetings
date:        July 17, 2015

This should be a short meeting, considering the brevity of the agenda.  Councilmembers Averett and Wright will be absent.  Therefore, if any of the remaining councilmembers cannot attend, please let me know ASAP.  Approval of any matter will require the unanimous vote of all three councilmembers expected to attend.

E.1.    Minutes Review and Acceptance – The minutes to be approved are enclosed, including that portion of the July 8 Planning Commission meeting during which the Mayor and Council joined them to discuss the South Main Street Corridor.

E.2.    Summary Action Calendar
a.    Approve poll workers – Although the County is conducting this year’s municipal elections under a contract with the City, the law requires the City Council to approve the list of poll
workers.
b.    Accept public utility easement – This single parcel residential project was approved by the Planning Commission and does not need City Council action, other than the acceptance of the
public utility easement required by the Planning Commission.

E.3.    Award Bids for Drainage Projects – The City Engineer has received bids for four drainage projects—two storm drains and two subdrains.  These are funded with a combination of Drainage Utility Fund revenues and Storm Drain Capital Improvement Fund revenues (i.e. impact fees), as explained in the staff report.  The four projects can be summarized as follows:
•    replacement of failed storm drain at 400 East and Porter Lane;
•    replacement of failed subdrain in Foxbridge Plat I (just north of Community Park);
•    relocation of subdrain on Valley View Drive, replacing a subdrain that currently runs through the backyards of several homes; and
•    completion of the new storm drain under I-15 at Lund Lane (completing the remaining gap between the Frontage Road and I-15).

E.4.    Authorize City Services to Support Tour of Utah Event – Davis County is hosting Stage 3 of the Tour of Utah event on August 5.  The riders will come through Centerville on Main Street sometime between 1 and 3 p.m.   The City’s help is needed to close/control all of the intersections along Main Street during a brief period, and the City is also expected to see that Main Street is free of debris, etc. that may be hazardous to the riders.

E.5.    Open & Public Meetings Training by City Attorney – Considering the short agenda, the City Attorney recommends the City Council satisfy during this meeting the annual requirement for training on this subject.  Although two councilmembers will be absent, both have been through this training several times and should be well-versed in the matter.  The Council candidates will be encouraged to attend as part of their preparation for holding elected office.

E.6.    Mayor’s Report – Mayor Cutler may update the Council on the process for considering the creation of a special service area and local district to fund capital needs of the fire agency.

E.7.    City Manager’s Report – I will report on those topics showing on the agenda.  I will specifically ask for clarification/direction about whether to bring back a resolution providing for compensation for Planning Commissioners who attend training sessions, as an incentive for them to seek more training.  This was discussed in an earlier council meeting, but I am not sure of the Council’s direction.

E.8.    Miscellaneous Business – At this time there are no topics showing under this heading.

E.9    Closed Meeting – At this time I do not know of a need for a closed meeting, but the agenda allows for that possibility.

E.10.    Appointments to City Boards/Committees – This allows for possible appointments recommended by the Mayor.

Potential Agenda Items for August 4, 2015 City Council meeting (subject to change):
•    Presentation by Davis County School District regarding bond issue on November ballot
•    Consider Resolution initiating process of creating local district and special service area for fire/EMS services
•    Analysis and discussion of data relating to South Main Street Corridor and possible revisions to Plan/Overlay Zone
•    Resolution authorizing RAP Tax ballot question
•    Work session with Parks & Recreation Committee and Trails Committee

mlm
CENTERVILLE CITY COUNCIL AGENDA

NOTICE IS HEREBY GIVEN THAT THE CENTERVILLE CITY COUNCIL WILL HOLD ITS REGULAR PUBLIC MEETING AT 7:00 P.M. ON TUESDAY, JULY 21, 2015 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH.  THE AGENDA IS SHOWN BELOW.

Meetings of the City Council of Centerville City may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended.  In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting.  Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website: http://centerville.novusagenda.com/agendapublic.

Tentative   -    The times shown below are tentative and are subject to change during the meeting.
Time:

7:00   A.    ROLL CALL
(See City Manager’s Memo for summary of meeting business)

B.    PLEDGE OF ALLEGIANCE

          C.    PRAYER OR THOUGHT
Councilwoman Tamilyn Fillmore

7:05   D.    OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items that are not scheduled for a public hearing.  Citizens are encouraged to limit their comments to two (2) minutes per person.  Citizens may request a time to speak during Open Session by calling the City Recorder’s office at 801-295-3477, or may make such request at the beginning of Open Session.) Please state your name and city of residence.

          E.    BUSINESS

7:10          1.    MINUTES REVIEW AND ACCEPTANCE
July 7, 2015 work session and regular Council meeting; July 8, 2015 joint City Council/Planning Commission meeting minutes

7:10          2.    Summary Action Calendar
a.    Approve list of poll workers for 2015 municipal primary election
b.    Accept public utility easement for Scott and Susan Drumpf residential parcel development located at 540 South 400 West

7:10          3.    Award bid for Drainage Projects

7:15          4.    Authorize city services relating to Stage 3 of the Tour of Utah event on August 5

7:20          5.    Open & Public Meetings Training by City Attorney

7:35          6.    Mayor’s Report
a.    Fire Agency

7:45          7.    City Manager’s Report
a.    Request for direction re Planning Commission compensation
b.    Invitation to submit RAP Tax arguments
c.    Pedestrian bridge & fencing update
d.    Extension of 1250 West
e.    Police Chief retirement open house

8:00          8.    Miscellaneous Business

8:05          9.    Closed meeting, if necessary, for reasons allowed by state law , including, but not limited to, the provisions of Section 52-4-205 of the Utah Open and Public Meetings Act, and
for attorney-client matters that are privileged pursuant to Utah Code Ann. § 78B-1-137, as amended.

8:05         10.    Possible action following closed meeting, including appointments to boards and committees

F.    ADJOURNMENT

(Items of Interest (i.e., newspaper articles, items not on agenda); Posted in-meeting information

Marsha L. Morrow, MMC
Centerville City Recorder