July 19, 2016

interoffice
MEMORANDUM

________________________________________
________________________________________
To:        Mayor Cutler
City Council
Cc:       Department Heads
Planning Commission
From:    Lisa G. Romney, City Attorney (for Steve H. Thacker, City Manager)
Subject:   City Manager’s Summary of July 19, 2016 Council Meetings
Date:        July 15, 2016

5:30    Joint City Council and Planning Commission Work Session – The City Council will meet with the Planning Commission for a joint work session to discuss the Planning Commission’s work and recommendations regarding proposed amendments to the South Main Street Corridor (SMSC) Public Space Plan. The Planning Commission has studied and worked on this matter for the past six months and adopted its final recommendations by motion approved on July 13, 2016 (with 5-2 split vote).  The Planning Commission has requested the opportunity to meet with the City Council to present their conclusions and recommendations regarding proposed amendments to the SMSC Public Space Plan.  Numerous attachments are provided for this matter, including staff reports, minutes, public comments, and other background materials.  As time permits, the Planning Commission will also provide the City Council with information regarding the Planning Commission’s vote regarding proposed amendments to the Zoning Code on sensitive and constrained lands for purposes of calculating density for residential developments.  The Planning Commission motion to approve the proposed amendments failed by a 2-3 vote and no alternative motion was made.  Dinner for the Planning Commission, City Council and Staff will be available beginning about 5:15 p.m.

7:00    Regular City Council Meeting

E.1.    Minutes Review -- The minutes to be approved for the June 21, 2016 work session and regular meeting are available online via NovusAgenda.

E.2.    Summary Action Calendar – There are a number of summary action items for approval by the City Council.
a.    Stormwater Interlocal Agreement – The City has previously entered into an interlocal agreement with Davis County and other Davis County cities to cooperate in providing services,
education and training materials as required under the City’s Utah Pollution Discharge Elimination System (UPDES) General Permit.  The member entities find it is more
economical and efficient to cooperation and share the cost of such services and materials required by federal and state law.  The interlocal agreement runs concurrent with the
UPDES General Permit (with a 5-year term) and is recommended for renewal with some minor amendments. The proposed revisions and background information are provided on
NovusAgenda.
b.    Buttars Deferral Agreement – The Buttars are remodeling their home located at approximately 150 North 600 East and they would like to defer the installation of sidewalk
improvements on the frontage of their property.  City Ordinances allow for the deferral of certain public improvements, subject to compliance with ordinance criteria and City
Council approval.  The proposed agreement and background information are provided on NovusAgenda.
c.    Culinary Water Rate Revisions – The new culinary water rates approved by the City Council on June 21, 2016, contained an error in the original amount charged per thousand
gallons (for 0-5,000 gallons).  The current rate was listed as $0.93 and should have been $0.86.  Thus, the amounts shown for the first tier of water rates was incorrect and must be
revised to reflect the correct figures.  The changes proposed in Resolution No. 2016-22 will actually decrease the water rates for the first tier; i.e. for the rate per thousand gallons for
0-5,000 gallons.  More details are provided on NovusAgenda.
d.    Purchase of Truck and Snowplow for Parks Department – The Parks Director recommends purchasing a new F550 Ford truck from Ken Garff Ford in the amount of $34,502.10 and
a snowplow from United Sales and Service in the amount of $6,508.60.  Purchase of these items is included in the Parks Budget for FY 2017 (in the budgeted amount of $48,000).
The prices for the truck and snowplow are based on State contract prices.

E.3.    Public Hearing – Urban Deer Control Amendments – Staff recommends amendments to the City’s current Urban Deer Control Plan to include the lethal reduction of urban deer populations by archery.  The City’s plan currently includes lethal reduction by trapping and euthanizing or by relocation.  The addition of archery as a lethal method of reduction will assist in the removal of resident deer between August 1 and December 31 each year.  More information regarding the proposed amendments is provided on NovusAgenda.

E.4.    Public Hearing – General Plan Amendments - Bicycle Paths and Trails Master Plan Map – The Trails Committee and Planning Commission recommend amendments to Section 12-450-3 of the General Plan to update language regarding bicycle and non-motorized pathways within the City and amendments to Section 12-460-2 of the General Plan to amend and update the Centerville Trails Master Plan Map.  Staff has a few suggested changes to the proposed language of the updates to Section 12-450-3.  More information is provided on NovusAgenda.

E.5.    Public Hearing – Zoning Code Amendments – Constrained Lands – The Council directed Staff to prepare proposed amendments to the Zoning Code to address how sensitive or constrained lands are considered when calculating density for residential development.  Proposed amendments were prepared and presented to the Planning Commission for review and consideration.  At the Planning Commission meeting on June 22, 2016, a motion to approve the proposed amendments failed by a vote of 2-3.  There was no additional motion.  Therefore, this matter comes to the Council without a specific Planning Commission recommendation.

E.6.    Accessory Building Setbacks and Flag Lot Ordinance Amendments – This matter is a continuation of the discussion that occurred in an earlier City Council meeting.  The Council requested that these matters be placed on the agenda in July for further discussion.  The materials and minutes from the previous Council meetings regarding these matters are attached to NovusAgenda.  The Council should discuss these matters and provide any direction to Staff for follow up.

E.7.    Award Bids for Frontage Road Culvert Projects – The City Engineer recommends the bid award to Kapp Construction in the amount of $361,704.40 for labor and to Oldcastle Precast in the amount of $16,828 (plus $1,194.70 tax) for materials for the Frontage Road Culverts Project.  The project will include the replacement of nine culverts and the abandonment and removal of two other culverts under the Frontage Road between Parrish Lane and Lund Lane.

E.8.    Waiver of Protest Agreement for Carlsons – Councilmembers Mecham and Ivie requested this matter be added to the agenda for discussion and consideration by the Council.  The issue involves whether the Carlsons should be required to install public improvements, including sidewalk, in conjunction with development of their lot with a single-family home or if they should be granted a waiver of protest by agreement pursuant to CZC 12.55.200.  Staff has not had an opportunity to review this matter or prepare a Staff Report.  If time permits, additional information or Staff input will be added to this agenda item.

E.9.    Mayor’s Report – Mayor Cutler will report on several matters identified under this heading on the agenda.

E.10.    City Council Liaison Report – Councilmember Tami Fillmore represents the City on the South Davis Recreation District Board and is the Council’s liaison to the Parks and Recreation Committee.  Councilmember Fillmore will report on the activities/issues of these organizations.

E.11.    City Manager’s Report – Several topics are identified under this heading on the agenda.

E.12.    Miscellaneous Business – No topics are listed under this agenda item.

E.13.    Closed Meeting, if necessary – The Council may adjourn into a closed meeting to conduct the annual performance review of the City Manager (as time permits).

E.14.    Appointments to City Boards/Committees – Mayor Cutler may recommend appointments.

Potential Agenda Items for August 2, 2016 City Council or RDA meetings (subject to change):

•    Possible Work Session with South Davis Sewer District – Dee Hansen
•    Purchase of Radios for Public Works
•    SMSC Public Space Plan Amendments

LR/mlm
CENTERVILLE CITY COUNCIL AGENDA

NOTICE IS HEREBY GIVEN THAT THE CENTERVILLE CITY COUNCIL WILL HOLD ITS REGULAR PUBLIC MEETING AT 7:00 P.M. ON TUESDAY, JULY 19, 2016 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH.  THE AGENDA IS SHOWN BELOW.

Meetings of the City Council of Centerville City may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended.  In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting.  Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website: http://centerville.novusagenda.com/agendapublic.

Tentative   -    The times shown below are tentative and are subject to change during the meeting.
Time:

5:30    Joint City Council/Planning Commission work session: a) SMSC Public Space Plan; and b) Sensitive/Constrained Lands Zoning Code Amendment

7:00    A.    ROLL CALL
(See City Manager’s Memo for summary of meeting business)

B.    PLEDGE OF ALLEGIANCE

C.    PRAYER OR THOUGHT
Councilwoman Mecham

7:05    D.    OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items that are not scheduled for a public hearing.  Citizens are encouraged to limit their comments to two (2) minutes per person.  Citizens may request a time to speak during Open Session by calling the City Recorder’s office at 801-295-3477, or may make such request at the beginning of Open Session.) Please state your name and city of residence.

E.    BUSINESS 

7:10          1.    MINUTES REVIEW AND ACCEPTANCE
June 21, 2016 work session and regular meeting

7:15          2.    Summary Action Calendar
a.   Interlocal Cooperation Agreement between Davis County and Davis County Cities for UPDES General Permit - Resolution No. 2016-21
b.   Approve Public Improvements Deferral Agreement between the City and Gregory and Audrey Buttars for deferral of installation of certain public improvements related to
property located at approximately 150 North 600 East
c.   Correct and Amend City Fee Schedule regarding Culinary Water Rates – Resolution No. 2016-22
d.   Approve purchase of an F550 Ford truck from Ken Garff Ford in the amount of $34,502.10 and a 9'2" snowplow from United Sales and Service in the amount $6,508.60 for
the Parks Department

7:20          3.    Public Hearing – Amendments to Urban Deer Control Plan
Consider proposed amendments to the City’s Urban Deer Control Plan to add archery as an approved method for lethal deer removal

7:35          4.    Public Hearing - General Plan Amendment, Bicycle & Non-Motorized Vehicle Pathways and Trails Master Plan Map
Consider proposed General Plan amendments to Section 12-450-3 regarding Bicycle and Non-Motorized Vehicle Pathways in the Transportation and Circulation element of the
General Plan, and amendments and updates to the Centerville Trails Master Plan Map as referenced in Section 12-460-2 regarding Trails in the Community Facilities element of
the General Plan – Ordinance No. 2016-21

7:50           5.    Public Hearing - Zoning Code Amendment - Constrained Lands
Consider Zoning Code Amendments to Section 12.12.040 regarding Definitions, including revised or new definitions for constrained land, developable land, and gross density,
for purposes of calculating residential development density - Ordinance No. 2016-22

8:20          6.    Discuss and provide direction to staff regarding the following:
a.    Accessory building setback
b.    Flag Lot Ordinance amendments

8:50          7.    Award bid to Kapp Construction in the amount of $361,704.40 for labor and to Old Castle Precast in the amount of $16,828 (plus $1,194.79 tax) for materials for the Frontage
Road Culverts Project

9:00          8.    Waiver of Protest Agreement between the City and Richard and Carol Carlson for Property Located at Approximately 200 North 500 East (at the corner of Fairview Road and
500 East)
Consider the approval of a Waiver of Protest Agreement for the deferral of installation of certain public improvements related to new construction on the property located at
approximately 200 North 500 East (at the corner of Fairview Road and 500 East) owned by Richard and Carol Carlson

9:10          9.    Mayor’s Report
a.    Pedestrian Bridge ribbon cutting
b.    400 West Crosswalk Update
c.    Fourth of July Parade Feedback
d.    UTOPIA Monthly Financial Report

9:20        10.    City Council Liaison Report – Councilwoman Fillmore – South Davis Recreation District and Parks & Recreation Committee

9:30        11.    City Manager’s Report
a.    Emerging Leaders Development Program
b.    Proposed work sessions

9:35        12.    Miscellaneous Business

9:40        13.    Closed meeting, if necessary, for reasons allowed by state law , including, but not limited to, the provisions of Section 52-4-205 of the Utah Open and Public Meetings Act, and
for attorney-client matters that are privileged pursuant to Utah Code Ann. § 78B-1-137, as amended.

9:40         14.    Possible action following closed meeting, including appointments to boards and committees

        F.    ADJOURNMENT

            Items of Interest (i.e., newspaper articles, items not on agenda); Posted in-meeting information

Marsha L. Morrow, MMC
Centerville City Recorder