January 5, 2016


to:        Mayor Cutler
City Council
cc:       Department Heads
Planning Commission
from:   Steve H. Thacker, City Manager
subject:   City Manager’s Summary of January 5, 2016 Council Meetings
date:        December 31, 2015

6:15    Reception and Swearing-In for New Council Members – The agenda shows a reception beginning at 6:15 p.m. for the new council members—Robyn Mecham, George McEwan and Bill Ince—followed by the swearing-in ceremony at 6:30 p.m.  The reception and ceremony are open to the public, but new council members may want to contact specific persons and invite them.  Staff are waiting to hear from the new council members as to whether they want to add any musical numbers, etc. to the ceremony.  Otherwise, it will be very brief—with Judge Miller making a few remarks and administering the oath of office.  Depending on what is added to the ceremony, there may be time after the swearing-in for further socializing until the regular council meeting begins at 7 p.m.

7:00    Regular City Council Meeting

E.1.    Minutes Review – The minutes to be approved are enclosed.

E.2.    Public Hearing—Legacy Trails Subdivision Plat Amendment – This amendment involves an adjustment of the boundary line between Lot 1 and the common interior private road that will service the entire development.   See staff report for further explanation.

E.3.    Public Hearing—Holbrook Property Rezone – This proposal would rezone approximately 3 acres of mostly undeveloped land from Agricultural Low to Residential Low.  Apparently the intent is for the land to be divided and sold to adjoining homeowners who wish to extend their backyards.  The property is located on the west side of Main Street behind the homes on the south side of 1850 North.  The Planning Commission recommends approval.

E.4.    Ratification of Ordinance Creating Centerville Deuel Creek Historic District – At their December 15, 2015 meeting, the City Council approved an ordinance and zone map amendment creating this Historic District and authorizing incentives to encourage remodeling and new construction that complements the historic nature of homes within the District boundaries.   The Council approved a multi-tiered incentive and directed staff to amend the ordinance as appropriate to incorporate their directive.  The City Attorney subsequently revised the approved ordinance to conform with their directive as she understood it.  However, staff would like the Council to ratify the ordinance as revised to be sure it captures the Council’s intent.

E.5.    Reconsider Council Directive re Possible Rezone of Centerville Elementary School Area --  In a November 2015 meeting, the prior City Council—by a 3 to 2 vote--directed staff to initiate with the Planning Commission a potential rezone of several properties within the Centerville Elementary School area from Residential Medium to Residential Low.  Two new council members have requested this directive be reconsidered by the new council.

E.6.    Municipal Code Amendments – Titles 17 and 18 – This is a continuation of the City Attorney’s project to update and reformat the Municipal  Code in preparation for putting it online under the City’s new contract for this service.  Titles 17 and 18 are being created by taking Chapters from Title 9 and converting these into separate Titles—one for Telecommunications and the other for Cable TV Systems.

E.7.    Review Council Meeting Protocol and Other Guidelines – As new council members begin their terms, the Mayor, City Manager and City Attorney like to review recommended guidelines for more effective meetings, as well as guidelines affecting council members’ actions outside the meeting.

E.8.    Miscellaneous Business -- Several council members have asked to discuss the idea of video streaming Council meetings.  One new council member has also raised the question of whether the January 19 public hearing regarding the proposed Accessory Dwelling Unit ordinance should be postponed, so staff are seeking confirmation of the date for that public hearing.

E.9.    Work Session re Auditor’s Report and City Finances – At this point in the meeting, the City Council will adjourn into a work session format to hear a presentation from the City’s independent auditor about the recently completed Comprehensive Annual Financial Report for Fiscal Year 2015.  The work session will also include instruction from staff about fundamentals of City finances.

E.10.    Mayor’s Report – Mayor Cutler will report on Fire Agency matters, make assignments of council members to represent the City in various organizations, and recommend appointments of citizens to City boards/committees.

E.11.    City Manager’s Report – I may report on a few matters, including the upcoming legislative event sponsored by the Utah League of Cities and Towns—Local Officials Day at the Legislature.

E.12.    Closed Meeting – The City Attorney recommends a closed meeting to brief the new council on claims and lawsuits affecting the City.

Potential Agenda Items for January 19, 2016 City Council meeting (subject to change):
•    Work Session with Legislators
•    Public Hearing - Zoning Ordinance Text Amendments re Accessory Dwelling Units (ADUs)
•    Open & Public Meetings Act Training by City Attorney
•    Council liaison report from Tami Fillmore re Recreation District and Parks & Rec Committee
•    Financial Report for period ending December 31, 2015
•    Cost-sharing agreement with Maverik re bike trailhead improvements
•    RDA meeting



Meetings of the City Council of Centerville City may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended.  In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting.  Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website: http://centerville.novusagenda.com/agendapublic.

Tentative   -    The times shown below are tentative and are subject to change during the meeting.



7:00    A.    ROLL CALL
(See City Manager’s Memo for summary of meeting business)


          C.    PRAYER OR THOUGHT
Mayor Paul Cutler

7:05    D.    OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items that are not scheduled for a public hearing.  Citizens are encouraged to limit their comments to two (2) minutes per person.  Citizens may request a time to speak during Open Session by calling the City Recorder’s office at 801-295-3477, or may make such request at the beginning of Open Session.) Please state your name and city of residence.

E.    BUSINESS     

December 15, 2015 Council meeting

7:10          2.    Public Hearing - Legacy Trails Subdivision - Plat Amendment
Consider Subdivision Plat Amendment for the Legacy Trails Subdivision located at approximately 1250 West and Parrish Lane, Centerville - Fred Hale and Chad Salmon, H&S,
LLC, Applicants

7:20           3.    Public Hearing – Zone Map Amendment (Rezone) - Holbrook Property –1851 North Main Street
Consider proposed Zone Map Amendment (rezone) for property located at approximately 1851 North Main Street (Holbrook Trust) from A-L (Agricultural-Low) to R-L
(Residential-Low) - Ordinance No. 2016-01

7:30          4.    Ratification of Ordinance No. 2015-30 - Creation of Centerville Deuel Creek Historic District - Chapter 12-49
Consider ratification of Ordinance No. 2015-30 creating the Centerville Deuel Creek Historic District and enacting Chapter 12-49 of the Centerville Zoning Code as set forth in
the attached Ordinance

7:35          5.    Reconsider Directive to Staff and Planning Commission Regarding Possible Rezone of Centerville Elementary Area Property from R-M to R-L

7:45          6.    Municipal Code Amendments
a.    Title 17 - Telecommunications Systems - Consider Ordinance No. 2016-02 amending and renumbering Title 9, Chapter 7 of the Centerville Municipal Code to Title 17
b.    Title 18 - Cable Systems - Consider Ordinance No. 2016-03 amending and renumbering Title 9, Chapter 12 of the Centerville Municipal Code to Title 18

7:55          7.    Review Council meeting protocol and other guidelines affecting Council Members

8:15          8.    Miscellaneous Business
a.    Discussion on video streaming Council meetings
b.  Confirm public hearing date and process regarding the Accessory Dwelling Units proposed ordinance

8:30          9.    Adjourn to Work Session to discuss City finances, including annual report from City’s independent auditors

9:30         10.    Mayor’s Report
a.    South Davis Metro Fire Agency update and monthly report
b.    Council Member assignments
c.    Appointment of citizens to City boards/committees

9:40         11.    City Manager’s Report
a.    Local Officials Day at the Legislature - January 27, 2016

9:45         12.    Closed meeting, for reasons allowed by state law , including, but not limited to, the provisions of Section 52-4-205 of the Utah Open and Public Meetings Act, and for attorney-
client matters that are privileged pursuant to Utah Code Ann. § 78B-1-137, as amended.

        F.    ADJOURNMENT
Items of Interest (i.e., newspaper articles, items not on agenda); Posted in-meeting information

Marsha L. Morrow, MMC
Centerville City Recorder