January 20. 2015


to:         Mayor Cutler
City Council
cc:        Department Heads
Planning Commission
from:    Steve H. Thacker, City Manager
subject:   City Manager’s Summary of January 20, 2015 Council Meeting
date:        January 16, 2015

5:30    Work Session – The City Council will meet with State Legislators representing Centerville in a work session at 5:30 p.m.  Dinner will be available beginning at 5:15.  Centerville’s Legislators are Senator Stuart Adams, Senator Todd Weiler and Representative Tim Hawkes.  The staff report identifies a number of legislative issues potentially affecting Centerville, which the City Council agreed in an earlier meeting to address with our Legislators.  I recommend the Council begin the work session by addressing those issues, then allowing the Legislators to take the remaining time to report on other anticipated bills that may affect our community.

7:00    Regular City Council Meeting

E.1.    Minutes Review and Acceptance – The minutes to be approved are enclosed.

E.2.    Summary Action Calendar
a.    Standard Specifications and Drawings – The City Engineer has recommended revisions to some of the specifications and drawings relating to public infrastructure.
b.    Animal Control Services – This is the annual amendment to the current agreement between the City and Davis County for animal control services, which the County provides by contract to all cities
within the county.  The amendment revises Centerville’s payments for these services in 2015, based on a formula established earlier relating to the number of service calls in prior years.  Centerville’s
payments will decrease slightly in 2015.
c.    MTC Lot 2 Site Plan Warranty – This project is ready for termination of its warranty period.  An office building and Chick-fil-A were built on this site.

E.3.    Public Hearing – Tumbleweed Amendment –This is a very simple matter that involves the revision of the subdivision plat to show that a building has now been built on a portion of this commercial condominium subdivision.

E.4.    Extension of Franchise for Questar – A 25-year franchise agreement with Mountain Fuel Supply—now known as Questar Gas—was to expire on August 1, 2014.  Prior to expiration, however, the City Council approved a six-month extension (expiring February 1, 2015) to allow more time for City staff to negotiate with Questar regarding the content of this agreement.  Questar is now asking for another extension because they have had personnel changes within their organization which have affected the negotiation process.  A Questar Gas representative has been asked to attend the Council meeting to explain the reason for another delay.

E.5.    Comprehensive Annual Financial Report – The City’s independent auditors will present the highlights and conclusions of their audit of the City’s financial statements for FY 2014 (fiscal year ending June 30, 2014).  Their audit report is included within a larger document known as the Comprehensive Annual Financial Report (CAFR), which provides additional information to the public.  In addition to the electronic version which is available in the online meeting packet, Council members will receive a hard copy at the meeting.

E.6.    Legacy Trail Subdivision PDO Agreement – This agreement will allow the developer to proceed with construction of infrastructure both on site and within the public rights-of-way prior to recording the subdivision plat.  The agreement will protect the City’s interests without requiring bonding for all the infrastructure at this time.

E.7.    Six-month Financial Report – This report for the six months ending December 31, 2014 may not be available for this meeting due to the absence of the Finance Director.  If available before the meeting, it will be added online.

E.8.    Mayor’s Report – Mayor Cutler has invited Daken and Carolee Tanner, co-chairs of the City’s Centennial Celebration, to report on the planned activities.  The Tanners will also request advance funding for the purchase of additional flags and brackets for poles along Main Street from Chase Lane to Lund Lane.  They intend to solicit donations for this purpose, but need to purchase the items while fundraising is occurring.  The estimated cost is $6500 for another 30 flags and brackets.

The Mayor will also ask the Council if they agree with the proposed process and calendar for considering the Planning Commission’s recommendations pertaining to the West Centerville Neighborhood General Plan amendments and related zoning amendments.

Finally, the Mayor will report on Fire Agency matters.

E.9.    City Manager’s Report – I will report on several current projects, an emergency management training opportunity at FEMA’s national training academy, and the acceptance of Centerville City in the State’s Voter Registration Pilot Program.

E.10.    City Council Liaison Report – Councilwoman Ivie will report on the activities of the Trails Committee and the Landmarks Commission.

E.11.    Miscellaneous Business – This is an opportunity to address any details/questions pertaining to the ULCT Local Officials Day at the Legislature on January 28.  The Mayor and three council members will be registered for this event, along with several Youth Council members.

E.12.    Closed Meeting, if necessary – At this time I do not know of a need for a closed meeting, but the agenda allows for that possibility.

E.13.    Appointments to boards and committees – Mayor Cutler may recommend appointments to City boards or committees.

Potential Agenda Items for February 3, 2015 City Council meetings (subject to change):
•    Discuss RAP tax renewal-proposed uses & process
•    Biotron tax increment assistance agreement (RDA)
•    Museum ordinance and policies
•    Liaison report – Councilman Wright re Museum Board
•    Council goal-setting process—agree on process and calendar
•    West Centerville Neighborhood General Plan/Zoning amendments—work session on January 27? Public hearing on February 3?
•    Operational metrics report




Meetings of the City Council of Centerville City may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended.  In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting.  Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website: http://centerville.novusagenda.com/agendapublic.

Tentative   -    The times shown below are tentative and are subject to change during the meeting.

5:30    Work Session with State Legislators representing Centerville

7:00    A.    ROLL CALL
(See City Manager’s Memo for summary of meeting business)


Councilwoman Stephanie Ivie

7:05    D.    OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items that are not scheduled for a public hearing.  Citizens are encouraged to limit their comments to two (2) minutes per person.  Citizens may request a time to speak during Open Session by calling the City Recorder’s office at 801-295-3477, or may make such request at the beginning of Open Session.) Please state your name and city of residence.

E.        BUSINESS

January 6, 2015 work session, regular and closed meeting minutes

7:10          2.    Summary Action Calendar
a.    Consider Resolution No. 2015-01 amending Exhibits to Standard Specifications and Drawings
b.    Consider Resolution No. 2015-02 for Amendment No. 2 to Interlocal Cooperation Agreement for Animal Control Services
c.    Terminate warranty period for MTC Lot 2 Site Plan

7:15          3.    Public Hearing – Tumbleweed Subdivision Plat Amendment
Consider Subdivision Plat Amendment for the Tumbleweed Condominiums Subdivision located at approximately 233 North 1250 West, Centerville - West Coast Holdings, LLC and Eiger
Properties, LLC, Applicants

7:20          4.    Extension of Franchise for Questar
Consider Extension of Franchise for Questar, a successor to Mountain Fuel Supply Company, for additional three months – Ordinance No. 2015-01

7:30          5.    Presentation of Comprehensive Annual Financial Report
The City's independent auditors-the CPA firm of Hansen, Bradshaw, Malmrose & Erickson-will summarize and highlight the content of their audit report for Fiscal Year 2014, which is contained
within the Comprehensive Annual Financial Report

8:00          6.   Infrastructure Improvement Agreement for Legacy Trail Subdivision PDO
Consider Infrastructure Improvement Agreement (Prior to Recording Final Subdivision Plat) Between the City and H & S, LLC and GT Development Holdings, Inc. for the Legacy Trail Planned
Development (PDO)

8:10          7.   Financial Report for six-month period ending December 31, 2014

8:20          8.   Mayor’s Report
a.    Centennial Celebration report and funding request
b.    Update on recommended process for City Council  review an decision-making on proposed West Centerville Neighborhood General Plan amendments and related Zone text/map amendments
for the Parrish/Legacy Transit-Oriented District (TOD)
c.    Fire Agency update

8:50          9.    City Manager’s Report
a.    Update re staff projects
b.    FEMA training in Emmitsburg, Maryland
c.    Voter Registration Pilot Program

9:10        10.    Council Liaison Report
Councilwoman Ivie re Trails Committee and Landmarks Commission

9:20        11.    Miscellaneous Business
a.    Arrangements for Local Officials Day

9:25        12.    Closed meeting, if necessary, for reasons allowed by state law , including, but not limited to, the provisions of Section 52-4-205 of the Utah Open and Public Meetings Act, and for attorney-client
matters that are privileged pursuant to Utah Code Ann. § 78B-1-137, as amended.

9:25         13.    Possible action following closed meeting, including appointments to boards and committees


(Items of Interest (i.e., newspaper articles, not items on agenda) Posted in-meeting information

Marsha L. Morrow, MMC
Centerville City Recorder