January 19, 2016

interoffice
MEMORANDUM
________________________________________
________________________________________
to:        Mayor Cutler
City Council
cc:        Department Heads
Planning Commission
from:        Steve H. Thacker, City Manager
subject:        City Manager’s Summary of January 19, 2016 Council Meetings
date:        January 15, 2016

5:30    Work Session with State Legislators – The City Council will meet at 5:30 p.m. with State Legislators representing Centerville to discuss municipal issues that may be the subject of bills in the 2016 Legislative Session.  Senator Stuart Adams, Senator Todd Weiler and Representative Tim Hawkes have been invited.  Dinner will be available beginning at 5:15 p.m.  A memo identifying several issues to discuss has been sent to the Legislators and is posted on NovusAgenda.

7:00    Regular City Council Meeting

E.1.    Minutes Review – The minutes to be approved are available online via NovusAgenda.

E.2.    Summary Action Calendar
a.    Appointment of City Recorder and Treasurer – State law requires the City Council to appoint
a City Recorder and City Treasurer by the first Monday in February following each municipal election.  Mayor Cutler and I recommend reappointment of the current employees holding these positions--Marsha Morrow as City Recorder and Jolene Jackson as City Treasurer.
b.    Fire Board Appointments – Mayor Cutler is currently serving on the South Davis Metro Fire
Agency Board and is to be appointed to the South Davis Metro Fire Service Area Board, which will eventually replace the Fire Agency Board.  The Resolution also appoints Councilwoman Ivie as the City’s Alternate Member on both boards.
c.    Lot Line Adjustment – Normally staff have the authority to approve lot line adjustments.
However, in this case, because the resulting boundary line will jog rather than be straight at a right angle to the road, City Council approval is needed.  Staff do not object to the adjustment.
d.    Replacement of Infield Soil – Several years ago the soil was replaced on three of the four diamond infields in Community Park.  The fourth infield was postponed due to a drop in City revenues.  With the passage of the RAP Tax extension, revenues will be available in the current fiscal year that could be used for this purpose.  Baseball program supporters have raised nearly $5000 in the past few years for this project, but need another estimated $5000 - $7000 to pay for the materials for this last replacement.  The labor would be performed by Parks employees.  I recommend the Council authorize this expenditure so the work can be done before the baseball season begins this year.

E.3.    Zone Map Amendment – This is a continuation of the Holbrook property rezone from the January 5 council meeting.  The applicant representing the property owners offered to meet with other property owners in the area that would be affected by this rezone and see if they could agree on a solution to the property access issue.  The Council will hear a report from Gary Perkins about any progress made since the last meeting before acting on this matter.  Much more background information is available online.

E.4.    Public Hearing—Zoning Ordinance re Accessory Dwelling Units (ADUs) – This public hearing was originally set for December 15, 2015, but was postponed to let the new Council deal with it.  Based on comments from several current council members, I anticipate the Council will want more time to consider this matter after the public hearing on Tuesday evening.  Extensive documents are available online, including the ordinance as proposed by the Planning Commission and minutes of several of their meetings.  The proposed ordinance would allow accessory dwelling units subject to specific conditions and limitations.

E.5.    Video Streaming Council Meetings – Per a directive in the most recent council meeting, staff have researched options and obtained several quotes for video streaming council meetings, making these available online live as well as for later access.   Blaine Lutz will report on the options and costs.

E.6.    Municipal Code Amendments—Title 9 – The City Attorney has updated/reformatted Title 9 (Water) in preparation for moving the City Code to an online service.  Randy Randall, Public Works Director, participated in this update.

E.7.    Proposed Amendments to Code regarding Discharge of Projectiles – Councilmembers McEwan and Ivie requested this matter be added to the agenda.  They wish to propose amendments to Section 13-03-062 which restricts the use of BB guns, slingshots, etc. within City limits.

E.8.    Proposed Amendments to South Main Street Corridor (SMSC) Overlay Zone – Council-members Ivie and Mecham requested this matter be added to the agenda.  They would like the Council to consider amendments to the Public Space Plan and Maximum Gross Density sections of this ordinance.  Any amendments desired by the City Council would have to be considered formally by the Planning Commission and then the City Council, with public hearings before both bodies.

E.9.    Financial Report – Blaine Lutz, Finance Director/Assistant City Manager, has prepared a summary financial report for the six months ending December 31, 2016.

E.10.    Mayor’s Report – Mayor Cutler will report on the Fire Agency and UTOPIA/UIA.  He also would like to know if any councilmember wants to serve as one of the City’s reps on the Legislative Policy Committee of the Utah League of Cities and Towns.

E.11.    City Council Liaison Report – Councilwoman Fillmore serves as the City’s rep on the South Davis Recreation District Board and as Council’s liaison to the City’s Parks & Rec Committee.  She will report on the activities/issues of these two organizations.

E.12.    City Manager’s Report – I am proposing several work sessions for the Council as identified in the staff report.  I also recommend hiring an intern for four months to help the City address a critical need regarding sidewalks—i.e. to inventory the condition of all sidewalks in the City and establish priorities for repairing unsafe conditions.

E.13.    Miscellaneous Business -- Mayor Cutler will lead the Council in a discussion about whether to hold July 4th activities on July 1st/2nd or July 2nd/4th.  The holiday falls on a Monday this year.

E.14.    Open & Public Meeting Training – The City Attorney has prepared written summaries of State law on this topic.  She is assuming the Council will read these documents in advance and come with questions.  State law requires city councils, committees, etc. to receive annual training on this topic.

E.15.    Closed Meeting, if necessary – At this time I do not know of a need for a closed meeting, but the agenda allows for that possibility.

E.16.    Appointments to City Boards/Committees – Mayor Cutler may recommend appointments to City boards/committees.

E.17.    Redevelopment Agency (RDA) Meeting – Following their regular meeting, the City Council will adjourn into an RDA Board meeting to appoint a Chair and Vice-Chair as well as RDA reps to the Administrative Control Board of the Davis Center for the Performing Arts.  Then I will brief the new RDA Board members of current RDA funding commitments to several projects in the Parrish Lane corridor.

Potential Agenda Items for February 2, 2016 City Council or RDA meetings (subject to change):
•    Work Session re Audit Report, City/RDA finances
•    Cost-sharing agreement with Maverik re bike trailhead improvements
•    Continued discussion of ADU ordinance
•    Amendments to Historic District ordinance re commercial incentives
•    Bid award for pedestrian bridge/Parrish Lane fencing
•    Request by Councilwoman Ivie re Museum Director position

mlm
CENTERVILLE CITY COUNCIL AGENDA

NOTICE IS HEREBY GIVEN THAT THE CENTERVILLE CITY COUNCIL WILL HOLD ITS REGULAR PUBLIC MEETING AT 7:00 P.M. ON TUESDAY, JANUARY 19, 2016 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH.  THE AGENDA IS SHOWN BELOW.

Meetings of the City Council of Centerville City may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended.  In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting.  Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website: http://centerville.novusagenda.com/agendapublic.

Tentative   -    The times shown below are tentative and are subject to change during the meeting.
Time:

5:30    Work Session with State Legislators

7:00    A.    ROLL CALL
(See City Manager’s Memo for summary of meeting business)

   B.    PLEDGE OF ALLEGIANCE

   C.    PRAYER OR THOUGHT
Councilwoman Stephanie Ivie

7:05   D.    OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items that are not scheduled for a public hearing.  Citizens are encouraged to limit their comments to two (2) minutes per person.  Citizens may request a time to speak during Open Session by calling the City Recorder’s office at 801-295-3477, or may make such request at the beginning of Open Session.) Please state your name and city of residence.

         E.    BUSINESS                                                     

7:10          1.    MINUTES REVIEW AND ACCEPTANCE
January 5, 2015 Swearing-in Ceremony; regular City Council meeting and closed meeting minutes

7:10          2.    Summary Action Calendar
a.    Appointment of City Recorder and City Treasurer - Consider Resolution No. 2016-04 designating and appointing qualified persons to the appointed offices of City Recorder
and City Treasurer
b.    Appointments to the Board of Directors for the South Davis Metro Fire Service Area and Fire Agency - Consider Resolution No. 2016-05
c.    Approve Allowance of Non-Right Angle Lot Line between Lot 3 and Lot 4 of the H & H Commercial Park Subdivision located at approximately 1100 West 650 North and
669 North 1000 West
d.    Authorize expenditure for replacement of infield soil on northeast baseball diamond in Community Park

7:15          3.    Zone Map Amendment (Rezone) - Holbrook Property –1851 North Main Street
Tabled from January 5, 2016 City Council meeting -- Consider proposed Zone Map Amendment (rezone) for property located at approximately 1851 North Main Street
(Holbrook Trust) from A-L (Agricultural-Low) to R-L (Residential-Low) - Ordinance No. 2016-01

7:30          4.    Public Hearing - Zoning Ordinance Text Amendments, Chapter 12-60, Accessory Dwelling Units (ADUs)
Consider Zoning Ordinance Text Amendments regarding Accessory Dwelling Units (ADUs), including amendments to Section 12-12-040 regarding definitions for ADUs,
amending Table 12-36 regarding Table of Uses, and enacting Chapter 12-60 regarding ADUs - Consider Ordinance No. 2016-04

8:15          5.    Consider options for video streaming Council meetings

8:30          6.    Municipal Code Amendments – Title 9 – Water
Consider Ordinance No. 2016-05 amending and renumbering various provisions of Title 9 of the Centerville Municipal Code regarding water

8:40          7.    Discuss Proposed Amendments to Section 13-03-062 of the Centerville Municipal Code regarding Discharge of Missiles or Projectiles

8:55          8.    Discuss Proposed Amendments to South Main Street Corridor (SMSC) Overlay Zone regarding Public Space Plan and Maximum Gross Density

9:15          9.    Financial Report for period ending December 31, 2015

9:30         10.    Mayor’s Report
a.    Fire Agency
b.    ULCT Legislative Policy Committee appointment
c.    UTOPIA/UIA update

9:35         11.    City Council Liaison Report
Councilwoman Tami Fillmore will report on the Recreation District and the Parks & Recreation Committee

9:45        12.    City Manager’s Report
a.    Schedule work sessions
b.    Hiring an intern

9:50        13.    Miscellaneous Business
a.    Set dates for July 4th Celebration activities

9:55        14.    Open and Public Meeting Training by City Attorney

10:10        15.    Closed meeting, if necessary, for reasons allowed by state law , including, but not limited to, the provisions of Section 52-4-205 of the Utah Open and Public Meetings Act, and
for attorney-client matters that are privileged pursuant to Utah Code Ann. § 78B-1-137, as amended

10:10         16.    Possible action following closed meeting, including appointments to boards and committees

10:10        17.    Adjourn to RDA meeting

     F.    ADJOURNMENT

Items of Interest (i.e., newspaper articles, items not on agenda); Posted in-meeting information

Marsha L. Morrow, MMC
Centerville City Recorder
REDEVELOPMENT AGENCY OF CENTERVILLE CITY AGENDA

NOTICE IS HEREBY GIVEN THAT THE REDEVELOPMENT AGENCY OF CENTERVILLE CITY WILL HOLD A PUBLIC MEETING AT  10:10 P.M. ON TUESDAY, JANUARY 19, 2016 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL CHAMBERS, 250 NORTH MAIN, CENTERVILLE, UTAH.  THE AGENDA IS SHOWN BELOW.

Meetings of the Centerville Redevelopment Agency Board may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended.  In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

Tentative
Time:

10:10    A.    NEW BUSINESS

1.    MINUTES REVIEW AND ACCEPTANCE
December 15, 2015 RDA meeting minutes

2.    Appoint RDA Chair and RDA Vice Chair for 2016

3.    Appoint RDA representative to Administrative Control Board of the Davis Center for the Performing Arts

4.    Brief new Board members about RDA funds committed to Parrish Lane projects

     B.    ADJOURNMENT

Steve H. Thacker
Executive Director