February 17, 2015

interoffice
MEMORANDUM
________________________________________

________________________________________
to:        Mayor Cutler
City Council
cc:       Department Heads
Planning Commission
from:   Steve H. Thacker, City Manager
subject:  City Manager’s Summary of February 17, 2015 Council Meeting
date:       February 13, 2015

5:30    Open House re Drainage Utility Fees – The public has been invited to an open house at city hall between 5:30 and 7:00 p.m., prior to the regular council meeting.  Staff will man several stations in the lobby, as explained in the staff report for item #1 on the regular council meeting agenda.  Council members are not required to be present, but may choose to attend.  There will be no dinner provided to council members or staff that evening.

7:00    Regular City Council Meeting

E.1.    Public Hearing re Drainage Utility Fees – The public was notified of this public hearing in a utility bill insert at the beginning of February.  Jake Smith is also using social media (Twitter and Facebook) to remind the public.  The City website—referred to in the utility bill insert—contains many documents about this matter.  At the beginning of the public hearing, there will be two presentations—one from me summarizing the information contained in the January and February utility bill inserts—followed by a presentation on the Rate Study Summary and three rate scenarios from Fred Philpot, the City’s financial consultant.  The City Engineer, Public Works Director and Drainage Utility Supervisor will also be present to answer questions during the public hearing.

Each of the scenarios shows a significant increase in the drainage fees—doubling the fees (or more) all at once or over several years.  The stormwater and subdrain fees have not been increased since initially imposed in 1999 and 2001, respectively.  The Drainage Master Plan documents the need for more than $6 million in capital expenditures over the next 10 years—much of this to replace existing drainage pipes that are failing.

Following the public hearing, the Council may choose to deliberate and make a decision about the fee increases, or delay to a later meeting. Staff will need direction at some point about the rates to include in a future Resolution the Council would consider.

E.2.    Minutes Review and Acceptance – The minutes to be approved are enclosed.

E.3.    Summary Action Calendar
a.    Accept easement – This multi-part easement pertains to the Legacy Trail PDO project at the southwest corner of Parrish Lane and 1250 West.  This easement is needed to allow the developer
to proceed with the construction of infrastructure prior to recording the subdivision plat.
b.    Commence warranty period – The Pine Hills Subdivision is ready to begin its 12-month warranty period.

E.4.    RAP Tax Notice of Intent – Approval of this Notice of Intent will initiate the formal process for putting on the November ballot the question of whether to renew the RAP Tax.  This Notice will be sent to the County Commissioners.

E.5.    Financial Report – This summary report pertains to the 7-month period ending January 31, 2015.

E.6.    Mayor’s Report – Mayor Cutler will report on Fire Agency and UTOPIA matters.

E.7.    City Council Liaison Report – Councilman Wright will report on the activities of the Whitaker Museum.

E.8.    City Manager’s Report – I will report on the following matters:
a.  The status of issues relating to the pedestrian bridge to be built this year as part of the I-15 South Davis Project (Councilwoman Fillmore will contribute to this report)
b.  A Transportation Funding Rally at the State Capitol on Feb. 25
c.  The proposed calendar for the Council’s goal-setting process and several other work sessions
d.  A recent meeting between staff and the Haddads about the potential development of their property on the foothills

E.9.    Miscellaneous Business – At this time no specific topics are identified under this heading.

E.10.    Closed Meeting, if needed – At this time I am not aware of a need for a closed meeting, but the agenda allows for that possibility.

E.11.    Appointments to City Boards/Committees – Mayor Cutler may recommend appointments.

Potential Agenda Items for March 3, 2015 City Council meetings (subject to change):
•    Community Foundation meeting (no elected officials—other than Mayor)
•    Purchase of Police vehicles
•    Continuation of Public Hearing - General Plan Amendments, Zoning Ordinance Amendments and Zoning Map Amendments for West Centerville Neighborhood
•    Discuss Election Procedures and Consider Vote By-Mail
•    City Council Liaison Report by Councilman Averett
•    Resolution increasing drainage fees
•    Work session re updated Procurement Policy
•    Request for name change on Salmon Agreement (RDA)
•    Biotron agreement (RDA)

mlm
CENTERVILLE CITY COUNCIL AGENDA

NOTICE IS HEREBY GIVEN THAT THE CENTERVILLE CITY COUNCIL WILL HOLD ITS REGULAR PUBLIC MEETING AT 7:00 P.M. ON TUESDAY, FEBRUARY 17, 2015 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH.  THE AGENDA IS SHOWN BELOW.

Meetings of the City Council of Centerville City may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended.  In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting.  Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website: http://centerville.novusagenda.com/agendapublic.

Tentative   -    The times shown below are tentative and are subject to change during the meeting.
Time:

5:30    Open House re Drainage Utility Fees

7:00    A.    ROLL CALL
(See City Manager’s Memo for summary of meeting business)

B.    PLEDGE OF ALLEGIANCE

C.    PRAYER OR THOUGHT
Councilman Lawrence Wright

7:05    D.    OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items that are not scheduled for a public hearing.  Citizens are encouraged to limit their comments to two (2) minutes per person.  Citizens may request a time to speak during Open Session by calling the City Recorder’s office at 801-295-3477, or may make such request at the beginning of Open Session.) Please state your name and city of residence.

E.        BUSINESS                                                     

7:10          1.    Public Hearing – Drainage Utility Fees

8:10          2.    MINUTES REVIEW AND ACCEPTANCE
February 3, 2015 work session and regular meeting

8:15          3.    Summary Action Calendar
a.    Accept Waterline and Public Utility Easement for Legacy Trail PDO project located at the southwestern corner of Parrish Lane and 1250 West
b.    Commence warranty period for Pine Hills Subdivision

8:20           4.   Notice of Intent to Submit RAP Tax Opinion Question to Voters
Consider Notice of Intent to Submit RAP Tax Opinion Question to the Residents of Centerville and Authorize Mayor to Send Notice of Intent to Davis County Commissioners Initiating Process
for Reauthorization of RAP Tax

8:25          5.    Financial Report for seven-month period ending January 31, 2015

8:35          6.    Mayor’s Report
a.    Fire Agency
b.    UTOPIA update

8:45          7.    City Council Liaison Report
Councilman Wright re Whitaker Museum Board

8:55          8.    City Manager’s Report
a.    Pedestrian Bridge update
b.    Transportation rally at State Capital
c.    Report re meeting with Hadads about foothills development
d.    Review of goal setting calendar

9:15          9.    Miscellaneous Business

9:20         10.    Closed meeting, if necessary, for reasons allowed by state law , including, but not limited to, the provisions of Section 52-4-205 of the Utah Open and Public Meetings Act, and for attorney-
client matters that are privileged pursuant to Utah Code Ann. § 78B-1-137, as amended.

9:20         11.    Possible action following closed meeting, including appointments to boards and committees

F.    ADJOURNMENT

(Items of Interest (i.e., newspaper articles, not items on agenda) Posted in-meeting information

Marsha L. Morrow, MMC
Centerville City Recorder