February 16, 2016

Minutes of the Centerville City Council meeting held Tuesday, February 16, 2016 at 7:00 p.m. at Centerville City Hall, 250 North Main Street, Centerville, Utah.

MEMBERS PRESENT

Mayor                           Paul A. Cutler

Council Members        Tamilyn Fillmore
William Ince
Stephanie Ivie
George McEwan
Robyn Mecham

STAFF PRESENT        Steve Thacker, City Manager
Blaine Lutz, Finance Director/Assistant City Manager
Lisa Romney, City Attorney
Bruce Cox, Parks and Recreation Director
Kevin Campbell, City Engineer
Katie Rust, Recording Secretary

VISITORS            Jeff Bassett, South Davis Metro Fire Chief
Interested citizens (see attached sign-in sheet)

PLEDGE OF ALLEGIANCE    Nick Rapp, BSA Troop 1338

PRAYER OR THOUGHT    Councilwoman Fillmore

OPEN SESSION

Dale McIntyre – Mr. McIntyre said he recently observed a City public notice stand at the 200 South Church Well without a public notice attached.  He asked if a public notice should have been attached, and asked if the public notice method could be improved.

Lee Skabelund – Mr. Skabelund said he has spoken with families living near the County-owned property on 100 South and advised them to hold off until more information is available.  He stated that more than 30 families are in favor of leaving the property in its current condition.  Mr. Skabelund said the neighborhood has expressed willingness to continue trimming and cleaning the property.

MINUTES REVIEW AND ACCEPTANCE

The minutes of the February 2, 2016 work session and regular Council meeting were reviewed.  Mayor Cutler and Council members Fillmore and Ivie requested amendments to the regular Council meeting minutes.  Councilman Ince made a motion to accept the February 2, 2016 work session minutes and the regular meeting minutes as amended.  Councilman McEwan seconded the motion, which passed by unanimous vote (5-0).

URBAN DEER CONTROL PLAN

At their February 2 meeting, the Council agreed to amend the Urban Deer Control Plan by adding a relocation option if the property owner is willing to pay half of the $100 fee per deer charged by the DWR.  The option for citizens at large to contribute was also included.  The Council authorized the expenditure of up to $5,000 for the City’s portion of relocation costs.  Bruce Cox, Parks and Recreation Director, asked the Council to clarify whether donations from citizens other than property owners requesting relocation would be used to pay the City’s half of the fee, or the property owner half.  Councilwoman Mecham stated she feels that any donation from citizens should apply toward the citizen portion.  Councilman McEwan said he would be comfortable allowing the Mayor to judge situations of financial need that extra donations could subsidize.  Mr. Cox pointed out that a subsidy of the City’s portion could extend the lifespan of the program, and a subsidy of the citizen portion could extend the length of time a trap could remain in a successful location.  Councilman McEwan agreed with the idea of allowing extra donations to help offset fixed income situations, adding that he hopes the appeal option would be the exception rather than the rule.  Mr. Cox said he will present the plan to the DWR for approval.  Staff will then advertise the options in a utility bill insert and on the City website.

A majority of the Council indicated to Mr. Thacker they approve use of City funds to trap on City property if staff determines it would be helpful.  Councilwoman Fillmore expressed a preference to not trap in City parks or other highly visible areas.  Mayor Cutler expressed willingness to consider appeals for use of at-large donations to help property owners.  The Council and staff discussed the possibility of accepting payments and donations online.

INTERLOCAL AGREEMENT RELATED TO THE PROVISION OF FIRE SUPRESSION AND EMERGENCY MEDICAL SERVICES – RESOLUTION NO. 2016-06

In late 2015 the prior Council approved a Resolution that included Centerville in the South Davis Metro Fire Service Area (SDMFSA), which will assume the assets and operations of the existing South Davis Metro Fire Agency as of July 1, 2016.  Jeff Bassett, South Davis Metro Fire Chief, explained the Interlocal Agreement approved by the SDMFSA Board on February 8, and now being considered by the governing body of each member entity.  Centerville City currently owns the land on which Station 83 sits.  However, in a 2005 lease agreement between the City and the newly formed South Davis Metro Fire Agency, the City agreed to transfer the ownership of that land to a special district replacing the Fire Agency if such a district were created.  The Interlocal Agreement includes this transfer.

Responding to a question from Councilwoman Fillmore, Chief Bassett explained that, after extensive consideration, including a consultant study, the Board has found property valuations to be the best method for determining operating assessments.  Mr. Thacker stated he is comfortable with the valuation approach.  Councilman McEwan asked if Board voting shares are proportionate to valuation, and Mr. Thacker responded that a weighted vote can be requested, with votes based on assessed valuation.  The Council and staff discussed exit provisions with Chief Bassett.  Councilman McEwan asked about future plans for the Centerville Station.  Chief Bassett said he is leaning toward tear-down and rebuild, but not all details have been worked out.  His said his preference would be to find a central property on which to build a new station.

Councilman McEwan made a motion to approve Resolution No. 2016-06 approving an agreement establishing the financing practices of the SDMFSA and the assessment formula that will be used for Member assessments.  Councilwoman Ivie seconded the motion, which passed by unanimous vote (5-0).  Mayor Cutler mentioned that an impact fee study for the Service Area is planned.

MUNICIPAL CODE AMENDMENTS – TITLE 10 – BUILDING REGULATIONS – ORDINANCE NO. 2016-07

Lisa Romney, City Attorney, explained proposed amendments to Title 10 regarding building regulations.  Council members McEwan and Ivie questioned the International Building Code (IBC) editions referenced under Energy Conservation and Property Maintenance.  Ms. Romney explained that she deferred to the Building Official’s recommendation, but will double check.  Councilwoman Ivie reported that a citizen expressed concern to her regarding the ability of the International Building Code to regulate gardens on private property.  Ms. Romney responded she is not aware of such a provision, which would seem to be outside the scope of a building code.  Ms. Romney explained that the Centerville Building Appeals Board is required to be made up of professionals.  She explained that the Community Development Director was removed from Section 10-4-050 because he/she does not have jurisdiction over the building permit process.  Responding to a question from Councilman Ince, staff confirmed that an agreement must be signed by citizens wanting to add a secondary kitchen in their home, that the space will not be rented as a separate unit.  Referring to the Section regarding continuing violations, Councilwoman Ivie stated she is uncomfortable with each continuing day being regarded as a separate violation.  Ms. Romney responded that the Code is used with discretion.

Councilwoman Fillmore made a motion to adopt Ordinance No. 2016-07 renumbering, amending and recodifying Title 10A of the Centerville Municipal Code to Title 10 of the same regarding Building Regulations, subject to City Attorney review of the IBC edition referenced under Energy Conservation Code.  Councilman Ince seconded the motion, which passed by unanimous vote (5-0).

CONTINUE DISCUSSION OF FINANCIAL TOPICS FROM FEBRUARY 2 WORK SESSION

Blaine Lutz, Finance Director, presented a financial report for the seven-month period ending January 31, 2016, and answered questions from the Council.  Council members Ivie and McEwan expressed a preference for RAP Tax revenues going into a capital projects fund separate from the General Fund.

The Council took a break from 8:48 p.m. to 9:02 p.m.

PEDESTRIAN BRIDGE/PARRISH LANE FENCING

City Manager Thacker and Kevin Campbell, City Engineer, presented bids for pedestrian bridge/Parrish Lane fencing, and explained staff’s recommendation – vinyl-coated one-inch mesh chain link over the bridges, with wrought iron Majestic fence along the non-bridge portions.  Mr. Campbell said he believes both fences would have a lifespan of 20-25 years.  UDOT has scheduled to rebuild the interchange in 10-20 years.  Mr. Thacker said the intention is for the west portion to remain mostly intact.  Councilman McEwan questioned the longevity of the vinyl-coating.  Mr. Campbell and Councilwoman Fillmore described an alternate paint-type coating option.  Mr. Campbell agreed to obtain warranty information.  The Council and staff discussed the fact that engineering fees listed cover the Parrish Lane Sidewalk Project as well as the fencing.

Councilman McEwan stated his primary goal for the bridge is public safety, not appearance.  Councilwoman Fillmore said she feels the benefit to the City with the huge leap in quality statement for the entrance to the community is worth the increased price for upgraded fencing.  Councilman McEwan said he would feel more comfortable if the bids included plain chain link as well.  Staff and the Mayor explained that, following direction from the previous Council, regular chain link was not included in the bid.  Councilwoman Fillmore pointed out that the purpose of the RDA is to create improvements that speak to the quality of the City, and said she feels upgraded fencing is a legitimate use of RDA funds.  Mr. Lutz added that creation documents for CDAs in the area included the goal to improve the overpass.  The Council and staff discussed established and potential RDA projects and obligations.

Councilwoman Ivie made a motion, subject to UDOT approval of fence specs, and adequate funding approved by the Redevelopment Agency Board, to:

1)    Award Bid Schedule B from the 2/11/16 bid to Mountain States in the amount of $61,902.56.
2)    Award Bid Schedule A from the 12/10/15 bid to Custom Fence in the amount of $102,643.50 plus $15,200 for 4 ornamental pillars ($3,800 each) from the 2/11/16 Bid Schedule B.
3)    Authorize a 10% fencing project contingency.
4)    After all costs are finalized, and after removing the $18,000 Administrative Fee from the funds available, apply any funding surplus to reduce the contribution from the RDA.

Councilman McEwan seconded the motion, which passed by unanimous vote (5-0).

MAYOR’S REPORT

•    Fire Agency financial statements were included in the staff report.
•    As a Centerville representative on the UTOPIA Board, Councilman McEwan stated he feels the UTOPIA Board made an illegal vote on a Resolution to appoint a Director, based on the fact that attachments were not made available to the public.  He said he voted against the Resolution.  Mayor Cutler reported the UTOPIA Board has announced a genuine intention to end the relationship with Macquarie.  Councilman McEwan responded that he feels the announcement was disingenuous, considering that a Senator from Layton is pushing SB 114, which would allow continued interlocal creation, extension of telecommunication services beyond the boundaries of a city, and a non-binding citizen vote subject to the whims of a city council.   He agreed that the Board appears to have a desire to end the current contractual relationship with Macquarie.  Mayor Cutler responded he thinks legislation that would allow citizens to vote on whether they want to move forward with a utility model would be good.  He said he feels it could only improve Centerville’s financial position if a city chose to test the utility model.  Councilman McEwan emphasized that he feels any vote of the people should be binding.
•    The Council reviewed 2015 fourth-quarter operational metrics.
•    Mayor Cutler reported on the most recent “Lunch with the Mayor” event.
•    The Mayor thanked Council members Ince and Fillmore for attending the Legislature evening at CenterPoint Theatre.

CITY COUNCIL LIAISON REPORT

Councilwoman Ivie reported that the Whitaker Museum Board is working on a list of projects eligible for grant funds.  The Landmarks Commission will continue reviewing the commercial aspect of the Historic District at their next meeting.

CITY MANAGER’S REPORT

•    Referring to the County-owned property on 100 South, Mr. Thacker said the County Public Works Director has indicated support for reducing the size of the sedimentation basin, but keeping it and placing an easement if this is important to the City.  Sediment is removed from the property every ten years or so; at this point it has been nine years.  Mr. Thacker gave a history of ownership of the property, and said that, in his opinion, considering the recent $2.1 million debris basin project further upstream - $1.8 million of which came from the County - it would be unfair to expect the County to forego revenue that could be received from sale of the property.  He also recommended against investing City dollars to preserve the property as open space.  Councilman McEwan said he feels the valuation of the property is disproportionate to actual value if the Council is resolved to not change the zoning.  He recommended the Council send a resolution to the County Commissioners stating there is no zoning change pending, and the valuation is inaccurate and the intention is to maintain open space.  Mayor Cutler said it is his opinion that keeping the debris basin and stream channel open would be wise planning, but he does not see a reason for Centerville to prevent the County from subdividing a portion of the property, as long as the channel is left open.  The Mayor said he likes the idea of sending a letter to the County stating the Council feels strongly that the stream channel should be preserved for flood control and public safety.  Mr. Thacker said he believes the County is willing to continue maintaining the stream channel with a reduced basin size.  Councilwoman Fillmore said she would like follow-up information on the impact of putting a few lots on the south side of the property.  Councilwoman Ivie agreed with Councilman McEwan’s concern regarding the property valuation.  Councilwoman Mecham said she would love to see the property remain open space.  Councilwoman Fillmore said she would like to see a plat of the property.  Mr. Thacker estimated three or four lots could be placed on the 200 South frontage.  Council members Fillmore, Ivie, and Mecham indicated they are in favor of a compromise with the County.  Centerville citizen Lee Skabelund stated there is no property like this anywhere else in the City.  He said he feels the Council should hold a public hearing for the families living near the subject property.  The issue will be placed on a future agenda for further discussion.
•    Mr. Thacker reported on a meeting with UDOT representatives regarding the possibility of a Parrish Lane Traffic Study.
•    Prior to the recession, the cities and County shared the cost of Animal Control Services 50/50.  During the recession the County took on more than 50% of the cost.  The current proposal is for a 50/50 cost share arrangement for this year, but does not include long-term commitments.  The City Managers have requested a long-term cost share agreement, as well as the opportunity to give input on the Animal Control budget every year.
•    Mr. Thacker proposed a calendar for the 2016 goal-setting and budget processes.  A majority of the Council expressed a desire for staff to compile detailed part-time and full-time employee pay and benefit information, as requested by Councilman McEwan.

ADJOURNMENT

At 10:45 p.m. Councilman McEwan made a motion to adjourn and move to a meeting of the Redevelopment Agency of Centerville.  Councilwoman Ivie seconded the motion, which passed by unanimous vote (5-0).

____________________________        ___03-01-216______
Marsha L. Morrow, City Recorder             Date Approved

________________________________
Katie Rust, Recording Secretary

February 16, 2016 Work Session

Minutes of the Centerville City Council work session held Tuesday, February 16, 2016 at 5:30 p.m. in the Centerville City Council Chambers, 250 North Main Street, Centerville, Utah.

MEMBERS PRESENT

Mayor                           Paul A. Cutler

Council Members        Tamilyn Fillmore
William Ince
Stephanie Ivie
George McEwan (arrived at 5:43 p.m.)
Robyn Mecham

STAFF PRESENT        Steve Thacker, City Manager
Blaine Lutz, Finance Director/Assistant City Manager
Lisa Romney, City Attorney
Randy Randall, Public Works Director
Kevin Campbell, City Engineer
Katie Rust, Recording Secretary

WORK SESSION RE: INFRASTRUCTURE PLANS

Randy Randall, Public Works Director, explained the goal of the Public Works Department to coordinate street rebuilds with replacement of storm drains and water mains, as well as other utilities in the roadway.  Using maps he showed Centerville drainage improvements since 1983, and street and traffic improvements since 1993.  Mr. Randall showed anticipated storm drain, sub drain, and culinary water projects for the next 30-40 years (assuming a 100-year life cycle for water mains and streets).  He presented a 40-year coordinated infrastructure plan scheduling street rebuilds with pipe replacement, allowing some streets to “die” before replacement occurs.  Mr. Randall pointed out that replacement of wells, booster stations, and reservoirs are not included financially in the 40-year plan, but will need to be planned for in the future.

Kevin Campbell, City Engineer, explained that utility cuts can reduce the life of a street by half, and repeated the desire to coordinate street work with utility companies.  The cost of street maintenance materials has increased significantly over the last 20 years, without a significant increase in street maintenance funding.  Mr. Campbell said a well-built asphalt street should last 50 years.  With a coordinated maintenance schedule, the streets may last 75 years.  The goal of the Public Works Department is to maintain a high standard of streets with the funding available.  Mr. Campbell presented a street lifecycle plan, and expressed the hope that the City will have funding over time to maintain a 100-year cycle.  The cost to rebuild a street is four-times the amount to overlay a street.

Councilwoman Fillmore applauded the frugality of the proposed plan, but asked about the expected public reaction to letting streets die, considering the impact street quality can have on property values and citizen contentment.  Mr. Randall responded that streets are going to die because the City has not been funding needed maintenance, regardless of the proposed plan.

Blaine Lutz, Finance Director, presented a proposed 2016 water rate financing plan based on the 40-year infrastructure plan.  He recommended the Council only plan water funding 5-10 years at a time to be realistic.  Mr. Lutz discussed issuing debt versus the pay-as-you-go approach with the Council, and explained water rate increases implemented in the last five years.  It was pointed out that the street lifecycle cost estimates presented by Mr. Campbell does not include inflation; the water rate financing plan presented by Mr. Lutz does include inflation.  Mr. Lutz said a one-time 35% water rate increase, effective July 1, 2016, would cover cash needs in the next five years, with smaller ongoing increases to keep up over ten years.  He added that the spreadsheet is flexible and can be adjusted to show other funding scenarios.  Mayor Cutler asked for several different scenarios to be prepared for a future work session.  Councilwoman Mecham suggested the City bond for Main Street projects, and implement a 5% water rate increase to cover other projects.  Mr. Lutz agreed to prepare several different scenarios.

ADJOURNMENT

The work session was adjourned at 6:55 p.m.

____________________________        ___03-01-2016______
Marsha L. Morrow, City Recorder             Date Approved

__________________________
Katie Rust, Recording Secretary