February 16, 2016

interoffice
MEMORANDUM

________________________________________
________________________________________
to:        Mayor Cutler
City Council
cc:       Department Heads
Planning Commission
from:   Steve H. Thacker, City Manager
subject:   City Manager’s Summary of February 16, 2016 Council Meetings
date:        February 12, 2016

5:30    Work Session re Drainage, Streets, Water System – The Council will meet in a work session at 5:30 p.m. to receive a briefing on the City’s long-term infrastructure plans for drainage system, streets and water system.  Staff will present their analysis that coordinates street rebuilds with the replacement of storm drains and water mains.  Staff will also provide preliminary analysis of the magnitude of water rate increase needed to fund on a pay-as-you-go basis the replacement of water mains over the next ten years.  I assume this will be just the first of several meetings with the City Council about this matter.  Dinner will be available for Council and staff beginning about 5:15 p.m.

7:00    Regular City Council Meeting

E.1.    Minutes Review – The minutes to be approved are available online via NovusAgenda (see agenda for link to all meeting documents).

E.2.    Clarification re Urban Deer Control Plan – At their February 2 meeting, the City Council agreed to amend this Plan by adding a relocation option if the property owner is willing to pay half the fee charged by DWR.  Staff are seeking clarification on this matter as explained in the staff report.

E.3.    Interlocal Agreement re Fire/Emergency Medical Services – Late in 2015 the prior City Council approved a resolution that includes Centerville in the new South Davis Metro Fire Service Area, which will replace the South Davis Metro Fire Agency as of July 1, 2016.  The Interlocal Agreement on the current agenda establishes financing practices for the new entity—i.e. the intended uses of the property tax levy and impact fees for capital expenditures and debt service; member assessments for operating costs; the formula for calculating those assessments; etc.  Each member entity of the new Fire Service Area (5 cities and the county) are expected to approve this Agreement, the substance of which was reviewed with the prior City Council before they approved the Resolution joining the Fire Service Area.

E.4.    Municipal Code Amendments – Title 10 – This is a continuation of the City Attorney’s efforts to update/reformat/renumber the City Code before it is transitioned to the new online service.  This title deals with building regulations and adopts by reference the uniform construction codes adopted by the State of Utah.

E.5.    Continuation of February 2 Work Session Presentation re Financial Topics – Due to the lack of time on February 2nd, staff were not able to complete their presentations about City and RDA finances.  See the staff report for pertinent documents.

E.6.    Bid Award—Pedestrian Bridge/Parrish Lane Fencing – Bids were opened on February 11 for this project.  The City Engineer has been analyzing the bid results and discussing issues with the bidders and City Attorney.  His recommendation may not be provided to the Council until Tuesday.

E.7.    Mayor’s Report – Mayor Cutler will report on the Fire Agency, UTOPIA/UIA and the Operational Metrics initiative.  Related documents are available in the online meeting packet.

E.8.    Council Liaison Report – Councilwoman Ivie serves as the Council’s liaison to the Whitaker Museum Board and Landmarks Commission.  She will report on the activities of those organizations.

E.9.    City Manager’s Report – I will report on several matters as shown on the agenda.  I will be seeking the Council’s reaction to the proposed goal-setting process/calendar.  That calendar, as well as the Budget Preparation Calendar, will be added to NovusAgenda when available.

E.10.    Miscellaneous Business -- At this time there are no topics shown under this heading.

E.11.    Closed Meeting, if needed – At this time I do not know of a need for a closed meeting, but the agenda allows for that possibility.

E.12.    Appointments to City Boards/Committees – Mayor Cutler may recommend appointments to City boards/committees.

E.13.    Redevelopment Agency Meeting – If the City Council awards bids for fencing on the pedestrian bridge and along Parrish Lane in their regular meeting earlier in the evening, the RDA Board will consider funding that portion of the project cost that exceeds the funds provided by UDOT.

Potential Agenda Items for March 1, 2016 City Council or RDA meetings (subject to change):
•    5:30 work session re Employee Compensation Plan and Benefits
•    UDOT Statewide Utility License Agreement
•    Contract for design of trailhead improvements at 1250 W. Parrish

mlm
CENTERVILLE CITY COUNCIL AGENDA

NOTICE IS HEREBY GIVEN THAT THE CENTERVILLE CITY COUNCIL WILL HOLD ITS REGULAR PUBLIC MEETING AT 7:00 P.M. ON TUESDAY, FEBRUARY 16, 2016 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH.  THE AGENDA IS SHOWN BELOW.

Meetings of the City Council of Centerville City may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended.  In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting.  Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website: http://centerville.novusagenda.com/agendapublic.

Tentative   -    The times shown below are tentative and are subject to change during the meeting.
Time:

5:30    Work Session re Streets, Drainage and Water System Master Plans/CIP and Culinary Water Rates

7:00    A.    ROLL CALL
(See City Manager’s Memo for summary of meeting business)

           B.    PLEDGE OF ALLEGIANCE

   C.    PRAYER OR THOUGHT
Councilwoman Tamilyn Fillmore

7:05    D.    OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items that are not scheduled for a public hearing.  Citizens are encouraged to limit their comments to two (2) minutes per person.  Citizens may request a time to speak during Open Session by calling the City Recorder’s office at 801-295-3477, or may make such request at the beginning of Open Session.) Please state your name and city of residence.

          E.    BUSINESS                                                     

7:10          1.    MINUTES REVIEW AND ACCEPTANCE
February 2, 2016 work session and regular Council meeting

7:10          2.    Clarify cost-sharing guidelines for Urban Deer Control Plan relocation option

7:20          3.    Interlocal Agreement related to the provision of fire suppression and emergency medical services
Consider Resolution No. 2016-06

7:35          4.    Municipal Code Amendments - Title 10 - Building Regulations
Consider Ordinance No. 2016-07 renumbering, amending and recodifying Title 10A of the Centerville Municipal Code to Title 10 of the same regarding Building Regulations

7:45          5.    Continue discussion of financial topics from February 2 work session
a.    Financial Report for seven-month period ending January 31, 2016
b.    Impact of RAP Tax revenue, HB 354 gasoline tax increase, Proposition One (transportation tax) and creation of Fire Service Area
c.    Redevelopment Agency Primer--project areas, tax increment revenue, performing arts center, etc.
d.    Summary of Parks Capital Improvement Plan and potential funding sources

8:30          6.    Bid award for pedestrian bridge/Parrish Lane fencing

8:50          7.    Mayor’s Report
a.    Fire Agency
b.    UTOPIA/UIA
c.    Operational Metrics

9:05          8.    Council Liaison Report
Councilwoman Ivie will report on Museum and Landmarks Commission

9:15           9.    City Manager’s Report
a.    Update re County property on 100 South Street
b.    Parrish Lane Corridor Traffic Study
c.    Animal Control Services
d.    City Council goal-setting process/calendar
e.    Budget calendar

9:30         10.    Miscellaneous Business

9:35         11.    Closed meeting, if necessary, for reasons allowed by state law , including, but not limited to, the provisions of Section 52-4-205 of the Utah Open and Public Meetings Act, and
for attorney-client matters that are privileged pursuant to Utah Code Ann. § 78B-1-137, as amended.

9:35          12.    Possible action following closed meeting, including appointments to boards and committees

9:35         13.    Adjourn to RDA meeting

        F.    ADJOURNMENT

Items of Interest (i.e., newspaper articles, items not on agenda); Posted in-meeting information

Marsha L. Morrow, MMC
Centerville City Recorder

REDEVELOPMENT AGENCY OF CENTERVILLE CITY AGENDA

NOTICE IS HEREBY GIVEN THAT THE REDEVELOPMENT AGENCY OF CENTERVILLE CITY WILL HOLD A PUBLIC MEETING AT  9:35 P.M. ON TUESDAY, FEBRUARY 16, 2016 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL CHAMBERS, 250 NORTH MAIN, CENTERVILLE, UTAH.  THE AGENDA IS SHOWN BELOW.

Meetings of the Centerville Redevelopment Agency Board may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended.  In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

Tentative
Time:

9:35    A.    NEW BUSINESS

1.    MINUTES REVIEW AND ACCEPTANCE
January 19, 2016 RDA meeting minutes

2.    Approval of RDA funding for “betterment” cost of fencing on pedestrian bridge/Parrish Lane

    B.    ADJOURNMENT

Steve H. Thacker
Executive Director