December 15, 2015

interoffice
MEMORANDUM

________________________________________
________________________________________
to:        Mayor Cutler
City Council
cc:       Department Heads
Planning Commission
from:    Steve H. Thacker, City Manager
subject: City Manager’s Summary of December 15, 2015 Council Meetings
date:      December 11, 20150

6:30    City Council Picture – The City Council is expected at City Hall in best dress at 6:30 p.m. for a group photo that will be mounted on the wall in the lobby.  The photographer, Sam Blundell, has been used by our Police Department as well as Farmington City.

7:00    Regular City Council Meeting

Open Session – At the beginning of Open Session, Mayor Cutler will recognize the Council Members whose terms are ending and give each of them a plaque.

E.1.    Coloring Contest Winners – The Youth Mayor will present awards to the winners of the Youth Council’s annual Christmas Coloring Contest.  A large crowd of family members is expected.

E.2.    Minutes Review – The minutes to be approved is available online on NovusAgenda.

E.3.    Summary Action Calendar
a.    2016 Meeting Schedule – State law requires the City Council to adopt its regular meeting schedule for the following year and then publish it in the newspaper.  There is no conflict in
2016 between a regular council meeting and the general election because the Council will meet on November 1 and the election is on November 8.
b.    Recording Secretary Contracts – This is the annual adjustment in hourly rates for the three recording secretaries.  They are considered “contractors” and not City employees, as
documented in the agreements the Council approves annually.
c.    Purchase of Police Vehicle – This is the last of three police vehicles to be purchased as funded in the FY 2016 Budget.

E.4.    Zoning Ordinance re Accessory Dwelling Units – This matter was advertised in a utility bill insert for a public hearing on December 15.  However, the City Council has decided to postpone this matter until January 19, 2016, when the new City Council will conduct the public hearing.  Citizens wishing to read the proposed ordinance and staff report can find a link on the City website homepage.

E.5.   Deuel Creek Historic District – The Landmarks Commission and Planning Commission recommended the creation of a historic district covering the area bounded by Main Street, Parrish Lane, 400 East and Porter Lane (both sides).  The ordinance would not force any property owner to comply with the desired building standards expressed in the ordinance, but incentives would be offered in the form of reduced building setbacks and reduced building permit fees for remodeling or reconstruction that meets the architectural criteria.  A public hearing will be held on both the text amendment and zoning map amendment, which involves the creation of an overlay zone for the area described above.  All development rights of the underlying zone would remain in place.

E.6.   Municipal Code Amendments - Title 5 – Lisa Romney, City Attorney, continues to update titles of the City Code in preparation for putting the Code online in 2016.  The proposed revisions bring Title 5 into harmony with recent changes in State law and improve the consistency of formatting, numbering, etc.

E.7.   Bid for Parrish Lane Fencing – Despite interest from several potential bidders, only one submitted a bid for this work.  Unfortunately, the bid was much higher than the City Engineer’s estimate for this work, which involves the installation of upgraded fencing on the new pedestrian bridge and along Parrish Lane from the Frontage Road to 1250 West.  I do not recommend awarding this bid as received.  Staff will discuss with Council the options at this point, review available funding, and seek the Council’s direction.

E.8.   Financial Report – Blaine will prepare a financial report for the five-month period ending November 30, 2015; however, it will not be available online until Monday or Tuesday.  He is currently focused on finalizing the Comprehensive Annual Financial Report, which includes the annual audit report for FY 2015 that must be issued by December 31.

E.9.   Mayor’s Report – Mayor Cutler and I recommend two work sessions in January for the new Council, as explained in the staff report.

E.10.   City Manager’s Report – As I do at the end of each calendar year, I am compiling a list of City projects and issues from 2015 and a list of projects and issues anticipated in 2016.  This will be available by the Council meeting.

E.11.    Miscellaneous Business
a.    Amendment of Position Pay Grade Schedule – I recommend two positions be assigned to higher pay grades in the Position Pay Grade Schedule, based on significant changes in the
job descriptions and duties of the employees occupying those positions.  These are explained in the staff report.
b.    Training from Brent Bateman – The Utah Property Rights Ombudsman, Brent Bateman, has agreed to train the City Council and Planning Commission on Wednesday, February 10
at 6:00 p.m. prior to the Planning Commission’s regular meeting.

E.12.    Closed Meeting, if necessary – At this time I do not know of a need for a closed meeting, but the agenda allows for that possibility.

E.13.    Appointments to City Boards/Committees – Mayor Cutler may recommend appointments to City boards and committees.

E.14.    Redevelopment Agency Meeting – Following the City Council meeting, the RDA Board will meet to consider funding for two projects.  One is upgraded fencing on the new pedestrian bridge and along Parrish Lane—the subject of item #7 on the council meeting agenda.  The other project involves construction of improvements on the corners of the 1250 West/Parrish Lane intersection.  Some RDA funding would enable UDOT’s traffic signal contractor to include the first phase of improvements in their work.  Conceptual plans for the proposed improvements on these corners are available to the public online via NovusAgenda.

Potential Agenda Items for January 5, 2016 City Council meeting (subject to change):
•    Reception for newly elected officials
•    Swearing-in of newly elected officials
•    Work Session (following regular meeting) re annual audit report and City finances
•    Public hearing - Amendment of Legacy Trails Subdivision Plat
•    Public hearing - Holbrook Property proposed rezone
•    Closed meeting for update re claims/lawsuits
•    Cost-sharing agreement with Maverik re bike trailhead improvements

mlm
CENTERVILLE CITY COUNCIL AGENDA

NOTICE IS HEREBY GIVEN THAT THE CENTERVILLE CITY COUNCIL WILL HOLD ITS REGULAR PUBLIC MEETING AT 7:00 P.M. ON TUESDAY, DECEMBER 15, 2015 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH.  THE AGENDA IS SHOWN BELOW.

Meetings of the City Council of Centerville City may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended.  In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting.  Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website: http://centerville.novusagenda.com/agendapublic.

Tentative   -    The times shown below are tentative and are subject to change during the meeting.
Time:

6:30    City Council picture

7:00    A.    ROLL CALL
(See City Manager’s Memo for summary of meeting business)

B.    PLEDGE OF ALLEGIANCE

   C.    PRAYER OR THOUGHT
Councilwoman Tami Fillmore

7:05    D.    OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items that are not scheduled for a public hearing.  Citizens are encouraged to limit their comments to two (2) minutes per person.  Citizens may request a time to speak during Open Session by calling the City Recorder’s office at 801-295-3477, or may make such request at the beginning of Open Session.) Please state your name and city of residence.

E.    BUSINESS                                                     

7:10          1.    Presentation to winners of Youth Council Coloring Contest

7:20          2.    MINUTES REVIEW AND ACCEPTANCE
December 1, 2015 Council meeting

7:20          3.    Summary Action Calendar
a.    City Council 2016 Meeting Schedule – Consider Resolution No. 2015-19
b.    Approve amendments to recording secretary services contracts
c.    Approve purchase of a 2016 Ford Explorer from Ken Garff Ford in the amount of $27,437.91for the Police Department

7:20          4.    **POSTPONED UNTIL JANUARY 19, 2016
Consider Zoning Ordinance Text Amendments regarding Accessory Dwelling Units (ADUs), including amendments to Section 12-12-040 regarding definitions for ADUs, amending Table 12-36 regarding Table of Uses for
ADUs, and enacting Chapter 12-60 regarding ADUs

7:20           5.    Deuel Creek Historic District
a.    Public Hearing – Zoning Ordinance Text Amendment – Creation of Deuel Creek Historic District – Chapter 12-49 – Ordinance No. 2015-30
b.    Public hearing – Zoning Map Amendment – Rezone of various properties with the Deuel Creek Historic District to the Deuel Creek Historic District Overlay - Ordinance No. 2015-31

7:50          6.    Municipal Code Amendments - Title 5 - Revenue and Finance
Consider Ordinance No. 2015-32 amending various provisions of Title 5 of the Centerville Municipal Code regarding Revenue and Finance

8:00          7.    Review bid for installation of fencing on Parrish Lane, including the pedestrian bridge; determine whether to award bid

8:20          8.    Financial Report for period ending November 30, 2015

8:30          9.    Mayor’s Report
a.    Schedule work sessions for new City Council

8:40        10.    City Manager’s Report
a.    Summary of 2015 projects/issues and anticipated projects/issues in 2016

8:50        11.    Miscellaneous Business
a.    Ordinance No. 2015-33 amending Centerville City Position Pay Grade Schedule

9:00        12.    Closed meeting, if necessary, for reasons allowed by state law, including, but not limited to, the provisions of Section 52-4-205 of the Utah Open and Public Meetings Act, and
for attorney-client matters that are privileged pursuant to Utah Code Ann. § 78B-1-137, as amended.

9:00        13.    Possible action following closed meeting, including appointments to boards and committees

9:00        14.    Adjourn to RDA meeting

        F.    ADJOURNMENT

Items of Interest (i.e., newspaper articles, items not on agenda); Posted in-meeting information

Marsha L. Morrow, MMC
Centerville City Recorder
REDEVELOPMENT AGENCY OF CENTERVILLE CITY AGENDA

NOTICE IS HEREBY GIVEN THAT THE REDEVELOPMENT AGENCY OF CENTERVILLE CITY WILL HOLD A PUBLIC MEETING AT  9:00 P.M. ON TUESDAY, DECEMBER 15, 2015 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL CHAMBERS, 250 NORTH MAIN, CENTERVILLE, UTAH.  THE AGENDA IS SHOWN BELOW.

Meetings of the Centerville Redevelopment Agency Board may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended.  In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

Tentative
Time:

9:00    A.    NEW BUSINESS

1.    MINUTES REVIEW AND ACCEPTANCE
December 1, 2015 RDA/ACB meeting minutes

2.    Consider funding for fencing on pedestrian bridge and along Parrish Lane

3.    Approve funding for betterments related to 1250 West/Parrish Lane traffic signal project

B.    ADJOURNMENT

Steve H. Thacker
Executive Director