December 1, 2015

interoffice
MEMORANDUM

________________________________________
________________________________________
to:        Mayor Cutler
City Council
cc:       Department Heads
Planning Commission
from:   Steve H. Thacker, City Manager
subject:  City Manager’s Summary of December 1, 2015 Council Meetings
date:       November 25, 2015

5:30    RDA/ACB Meeting – The Centerville Redevelopment Agency (RDA) Board and the Administrative Control Board (ACB) of the Davis Center for the Performing Arts will meet at 5:30 p.m. prior to the regular council meeting.  The Lease and Operating Agreement pertaining to the use of the performing arts center by CenterPoint Legacy Theatre (CPT) requires that CPT submit their annual budget for the following year to the RDA/ACB for review.  The RDA/ACB has specific authority to approve the facilities maintenance portion of CPT’s budget, and may comment on the other portions of the proposed budget.  CPT must then adopt their final budget by December 20 each year.

The other item on the RDA/ACB meeting agenda is the approval of several Lease Agreement amendments which accomplish the following: 1) creation of a Capital Projects Reserve Fund (CRF) and 2) revising the deadline for submittal of CPT’s annual audit report—making the deadline May 31 instead of April 30 each year.  The RDA/ACB discussed the need for these amendments in a meeting earlier this year and directed staff to draft such amendments.  The CRF would be the fourth reserve fund created pertaining to the performing arts center.  The other three—created by the original Lease Agreement—are the Operations Reserve Fund and the Maintenance Reserve Fund under the control of CPT, and the Theatre Reserve Fund under the control of the RDA.  Dinner will be available about 5:15 p.m.

7:00   Regular City Council Meeting

E.1.   Minutes Review – The minutes to be approved are enclosed, including the October 29 work session minutes, which were revised to include more detail as requested by the City Council.

E.2.   Report from Dee Hansen re Sewer District – Dee Hansen is Centerville City’s representative on the Board of Trustees of the South Davis Sewer District.  He has asked for some time to report on the finances and operations of the District, including a potential “food waste to energy” project which the Board is currently evaluating.

E.3.   Reappointment of Sewer Board Representative – Mayor Cutler recommends Dee Hansen be reappointed as Centerville’s representative on the Sewer District Board.  His current four-year term ends January 1, 2016.  The City Council may reappoint Mr. Hansen for another term; may appoint the Mayor or a Councilmember to fill that position; or may advertise the opening for a 30-day period and hold a public hearing before selecting someone else.

E.4.    Public Hearing – Porter Walton Townhomes Subdivision Final Plat – This townhome project on Porter Lane received site plan and conditional use approval from the Planning Commission several months ago.  The project includes 46 townhomes and an existing home.  Approval of the Subdivision Final Plat would divide the townhome portion for sale as 46 individually-owned units.  The Planning Commission recommends approval of the Final Plat.

E.5.    Report from Museum Board Chair re Projects – Spencer Packer, Chair of the Whitaker Museum Board, has asked for some time to report on the completion of a number of projects funded with CLG grants, City funds, and donations.  These projects have made significant improvements to the Whitaker Home and grounds.

E.6.    Deuel Creek Historic District – For the past few years, the Landmarks Commission has been studying the possibility of creating a historic district in the Old Townsite portion of Centerville—an area bounded by Main Street, Parrish Lane, 400 East and Porter Lane (both sides).  Recently the Planning Commission discussed the recommendations of the Landmarks Commission and now recommends the City Council approve the proposal.  The City Council will first discuss the proposal at the December 1 meeting, then continue the matter to December 15 when a public hearing will be held before taking action.  The proposal is incentive-based and would not force any property owner to do more than is required by the standards of the current residential zone.  The goal is to encourage new construction and remodeling in this area to be done in a manner that compliments the historic nature of the existing architecture.  The proposed incentives are in the form of reduced building setbacks and reduced building permit fees.

E.7.    Discussion re Accessory Dwelling Unit Ordinance – Earlier this year, the City Council discussed a proposed ordinance that would allow accessory dwelling units (ADUs) in single-family residential areas.  That discussion was put on hold, however, when the Council’s attention was focused on amending the South Main Street Corridor Overlay Zone.  The Council is now taking up this matter again.  They will discuss the proposed ordinance at the December 1 meeting, then continue the matter to December 15 when a public hearing will be held before taking action.

E.8.    Mayor’s Report – Mayor Cutler will brief the Council on the Tentative Budget for the South Davis Fire Agency.  The intent is for the Fire Agency Board to approve a six-month budget for the period January 1 –June 30, 2016; then later the new Local Fire Service Area/District would adopt a budget for the fiscal year beginning July 1, 2016.  The six-month Tentative Budget will be attached to NovusAgenda after some corrections are made.

E.9.    City Council Liaison Report – Councilman Higginson will report on the Waste District and Mosquito Abatement District.  He represents Centerville on the boards of those two special districts.

E.10.    City Manager’s Report – I will update the Council on the status of the traffic signal installation project at 1250 West Parrish Lane.

E.11.    Miscellaneous Business – Councilmembers Wright and Ivie have asked for some time to review/discuss the use of the City’s newsletter and utility bill insert by non-city organizations.  This matter has been postponed several times due to long meetings.

E.12.    Closed Meeting, if necessary – At this time I do not know of a need for a closed meeting, but the agenda allows for that possibility.

E.13.    Appointments to City Boards/Committees – Mayor Cutler may recommend appointments to City boards/committees.

Potential Agenda Items for December 15, 2015 City Council meeting (subject to change):
•    City Council Picture
•    Presentation to winners of Youth Coloring Contest
•    Approve City Council 2016 Meeting Schedule
•    Amendments to recording secretaries contracts
•    Public Hearings
o    Zoning Code Text Amendment, Chapter 12-60, Accessory Dwelling Units (ADUs)
o    Zoning Code Text Amendment Section 12-62-062, Deuel Creek Historic District
o    Zone Map Amendment re Deuel Creek Historic District
•    Award bid for fencing on pedestrian bridge and along Parrish Lane (City Council & RDA agendas)
•    Financial Report for period ending November 30, 2015
•    Open & Public Meetings Training
•    Amendment of Legacy Trails Subdivision Plat
•    RDA meeting

mlm
CENTERVILLE CITY COUNCIL AGENDA

NOTICE IS HEREBY GIVEN THAT THE CENTERVILLE CITY COUNCIL WILL HOLD ITS REGULAR PUBLIC MEETING AT 7:00 P.M. ON TUESDAY, DECEMBER 1, 2015 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH.  THE AGENDA IS SHOWN BELOW.

Meetings of the City Council of Centerville City may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended.  In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting.  Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website: http://centerville.novusagenda.com/agendapublic.

Tentative   -    The times shown below are tentative and are subject to change during the meeting.
Time:

5:30    RDA/ACB meeting

7:00    A.    ROLL CALL
(See City Manager’s Memo for summary of meeting business)

B.    PLEDGE OF ALLEGIANCE

   C.    PRAYER OR THOUGHT
Councilman Lawrence Wright

7:05    D.    OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items that are not scheduled for a public hearing.  Citizens are encouraged to limit their comments to two (2) minutes per person.  Citizens may request a time to speak during Open Session by calling the City Recorder’s office at 801-295-3477, or may make such request at the beginning of Open Session.) Please state your name and city of residence.

E.    BUSINESS                                                     

7:10          1.    MINUTES REVIEW AND ACCEPTANCE
October 29, 2015 work session; November 17, 2015 Canvass and regular Council meeting

7:15          2.    Dee Hansen – Report regarding South Davis Sewer District

7:30          3.    Appointment to South Davis Sewer District Board
Reappoint Dee Hansen as Centerville’s representative on the South Davis Sewer District Board of Trustees -Consider Resolution No. 2015-18

7:35          4.    Public Hearing - Porter Walton Townhomes Subdivision - Final Plat
Consider Final Subdivision Plat for the Porter Walton Townhomes Subdivision located at approximately 564 West Porter Lane - Taylor Spendlove, Brighton Homes,
Applicant

7:45          5.    Report from Whitaker Museum Board Chair re projects funded by CLG Grants

7:55          6.    Discussion of proposal to create Deuel Creek Historic District

8:25          7.    Discussion on Accessory Dwelling Units

8:55          8.    Mayor’s Report
a.    Review first 6 months of Fire Agency 2016 Tentative Budget

9:05          9.    City Council Liaison Report
Councilman John Higginson will report on the Wasatch Integrated Waste District and the Mosquito Abatement District

9:15        10.    City Manager’s Report
a.    1250 West/Parrish Lane Traffic Signal Project

9:20        11.    Miscellaneous Business
a.    Council request for discussion re use of City's newsletter and utility bill insert

9:40        12.    Closed meeting, if necessary, for reasons allowed by state law , including, but not limited to, the provisions of Section 52-4-205 of the Utah Open and Public Meetings Act, and
for attorney-client matters that are privileged pursuant to Utah Code Ann. § 78B-1-137, as amended.

9:40         13.    Possible action following closed meeting, including appointments to boards and committees

   F.    ADJOURNMENT

(Items of Interest (i.e., newspaper articles, items not on agenda); Posted in-meeting information

Marsha L. Morrow, MMC
Centerville City Recorder