August 4, 2015


to:        Mayor Cutler
City Council
cc:       Department Heads
Planning Commission
from:   Steve H. Thacker, City Manager
subject:   City Manager’s Summary of August 4, 2015 Council Meetings
date:        July 17, 2015

5:30    Joint Work Session with Planning Commission -- The City Council and Planning Commission will meet together to review the data and analysis prepared by staff for the South Main Street Corridor (SMSC).  This will provide a foundation for discussion of potential revisions to the SMSC Plan and Overlay Zone.  Dinner will be available beginning at 5:15 p.m.  Please try to arrive before 5:30 so the work session can begin on time.

7:00    Regular City Council Meeting

E.1.    Davis School District Bond Election – Craig Poll, Assistant Superintendent of the Davis School District, will make a presentation about the District’s proposed bond issue on the November election ballot.

E.2.    Minutes Review – The minutes to be approved are enclosed, including minutes from the July 7 and July 8 meetings, which were postponed at the July 21 Council meeting due to absent Council Members.

E.3.    Summary Action Calendar
a.    Purchase large-area mower – This will be a replacement for the Parks Department’s gang mower which is near the end of its useful life.  The FY 2016 Budget includes funding for
this purpose.
b.    Purchase of truck and plow equipment – Two existing trucks that are beyond their normal useful life will be replaced by this one truck and snow plow equipment.  The Streets section
of the FY 2016 Budget includes funding for this purpose.

E.4.    RAP Tax Ballot Question – Approval of this Resolution would place on the November ballot the question of whether to reauthorize the current RAP Tax for another 10 years.  This sales tax of 1/10th of one percent (0.1%) would be used primarily to fund parks infrastructure—replacement/repair of existing infrastructure and for parks improvements.

E.5.    Proposal to Create Fire District and Service Area – The South Davis Metro Fire Agency (SDMFA) currently provides fire and emergency medical services to the five south Davis cities and adjacent unincorporated areas.  Operations are funded with assessments to the member entities, ambulance fees, and property tax revenue allocated by Davis County for paramedic services.  This proposal would create a local fire district and service area to replace the SDMFA.  The district would be governed by a board consisting of elected officials from each entity, as is now done with the SDMFA.  In addition to the current funding sources mentioned above, the district would also have the ability to levy a property tax for needs not currently met with current funding sources.  In particular, the property tax would be used for capital facilities, including the replacement of the Centerville fire station and payment of debt service for existing debt that cannot be repaid with fire impact fees.  Property tax increases would be subject to the “Truth-in-Taxation” requirements/process in state law.

Approval of this initial Resolution does not create the district.  It establishes a public process that includes a public hearing (on Sept. 15) and subsequent protest period.  Following the protest period, each member entity will decide whether it wants to proceed with creation of the district.

E.6.    Mayor’s Report – Mayor Cutler, Police Chief, City Manager and Utah Division of Wildlife Resources (DWR) employees met recently with several property owners who are impacted by deer which reside on their property year-round.  As of August 1, 2015, the DWR is authorized to assist cities in dealing with “resident deer” problems.  The Council will be informed of what is required of the City before measures can be taken to reduce the number of deer, and will be asked if staff should proceed with the preparation of an Urban Deer Plan for public comment.

The monthly report for the Fire Agency is attached.  The Mayor will also report on a proposal to begin a “Lunch with the Mayor” program in the local elementary schools.

E.7.    City Manager’s Report – I need to report on and update the Council on several matters identified on the agenda under this heading.  See the staff report for more background.

E.8.    Miscellaneous Business – Please note Marsha’s recommended deadline to register for the ULCT annual convention in September.

E.9    Closed Meeting – I am not aware of a need for a closed meeting, but the agenda allows for that possibility.

E.10.  Appointments to City Boards/Committees – Mayor Cutler may recommend one or more appointments.

Potential Agenda Items for August 18, 2015 City Council meeting (subject to change):
•    Joint work session with Parks & Recreation and Trails Committees
•    Canvass of August 11, 2015 Primary Election
•    500 East right-of-way vacation
•    Paid Leave Committee recommendations
•    City Council Liaison Report – Councilman Wright
•    Open & Public Meetings Act training by City Attorney
•    Ordinance prohibiting feeding of deer, etc.
•    Operational Metrics quarterly report



Meetings of the City Council of Centerville City may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended.  In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting.  Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website:

Tentative   -    The times shown below are tentative and are subject to change during the meeting.

5:30    Joint Work Session with Planning Commission to review data and analysis regarding the South Main Street Corridor Overlay Zone and to discuss possible ordinance amendments to the South Main Street Overlay for the City Center and Traditional Districts

7:00    A.    ROLL CALL
(See City Manager’s Memo for summary of meeting business)


Episcopal Church of the Resurrection – Reverend Briggs

7:05    D.    OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items that are not scheduled for a public hearing.  Citizens are encouraged to limit their comments to two (2) minutes per person.  Citizens may request a time to speak during Open Session by calling the City Recorder’s office at 801-295-3477, or may make such request at the beginning of Open Session.) Please state your name and city of residence.

E.    BUSINESS                                                     

7:10          1.    Presentation by Davis County School District re bond issue on November ballot

July 7, 2015 work session and regular Council meeting; July 8, 2015 joint City Council/Planning Commission meeting; July 21, 2015 City Council meeting

7:35          3.    Summary Action Calendar
a.    Approve purchase of a Jacobsen R311 4WD with cab large area mower from RMT Equipment in the amount of $69,101 for Parks Department
b.    Approve purchase of a cab and chassis F550 truck from Ken Garff Ford in the amount of $33,648.78 and the plow and bed equipment from Semi Service in the amount of
$22,415.52 for the Street Department

7:40          4.    Resolution authorizing RAP Tax ballot question
Consider Resolution to submit ballot question to residents regarding the reauthorization and imposition of a local sales and use tax of one-tenth of one percent (0.1%) on certain
qualifying transactions within the City to fund recreational facilities and cultural facilities and organizations

8:00          5.    Consider Resolution Initiating Process of Creating Local District and Special Service Area for Fire/EMS Services
Consider Adoption of Resolution Proposing Creation of Fire District - Resolution No. 2015-14

8:30          6.    Mayor’s Report
a.    Report re current deer problem
b.    Fire Agency monthly report
c.    Lunch with Mayor Program

8:50          7.    City Manager’s Report
a.    Request for direction re Planning Commission compensation
b.    Extension of 1250 West
c.    Police Chief retirement open house
d.    Pedestrian bridge and related fencing
e.    Animal control services from County
f.    Use of Youth Council members as committee liaisons

9:10          8.    Miscellaneous Business
a.    ULCT Annual Convention - September 16 -18, 2015

9:15          9.    Closed meeting, if necessary, for reasons allowed by state law , including, but not limited to, the provisions of Section 52-4-205 of the Utah Open and Public Meetings Act, and
for attorney-client matters that are privileged pursuant to Utah Code Ann. § 78B-1-137, as amended.

9:15         10.    Possible action following closed meeting, including appointments to boards and committees

        F.    ADJOURNMENT

(Items of Interest (i.e., newspaper articles, items not on agenda); Posted in-meeting information

Marsha L. Morrow, MMC
Centerville City Recorder