August 16, 2016

interoffice
MEMORANDUM

________________________________________
________________________________________
to:        Mayor Cutler
City Council
cc:       Department Heads
Planning Commission
from:   Steve H. Thacker, City Manager
subject:  City Manager’s Summary of August 16, 2016 Council Meetings
date:      August 11, 2016

5:30    Work Session – The City Council will meet in a work session at 5:30 p.m. to review and discuss the comprehensive sidewalk inventory/analysis prepared by the City’s intern.  Her report is still under review by the City Manager, but will be available online via NovusAgenda no later than Monday, August 15.  The City Council is encouraged to read at least the Executive Summary before coming to the work session.  This report and supporting database will be the foundation for preparation of a capital plan for sidewalk repairs, as well as future policy discussions about the use and management of the public rights-of-way.  Dinner will be available beginning at 5:15 p.m.

7:00    Regular City Council Meeting

E.1.    4th of July Celebration Report – Steve and Kris Green, Co-Chairs of this year’s July 4th Celebration, will provide a wrap-up report to the City Council.  They have submitted a written summary, available now online, and a financial summary will be available by Monday.

E.2.    Minutes Review -- In their August 2 meeting, the City Council postponed approval of the July 19 work session minutes to allow the recording secretary to listen to the recording and add some comments.  That addition is shown in red in the latest version of those minutes, available online along with the August 2 meeting minutes.

E.3.    Summary Action Calendar
a.    Facilities Use Agreements – Three youth sports leagues, identified on the agenda, use the City’s sports fields for practices and games.  These agreements—similar to prior agreements—govern their use
of these park fields.
b.    Terminate warranty period – Pastures Phase 1, a commercial project west of I-15 on 1275 North Street, is ready for termination of its warranty period.
c.    Purchase multi-use tractor – The FY 2017 Budget includes funding to replace equipment for clearing snow on City property and walkways. The Parks Department is responsible for clearing snow at
City facilities, parks and now the pedestrian bridge/walkway on Parrish Lane over I-15.  A truck with plow is used to clear the parking lots, but this equipment will be used on walkways. It includes a
plow blade and snow blower.

E.4.    Public Hearing—Transfer of Real Property to Fire Service Area – With their approval of the agreement creating the South Davis Metro Fire Service Area, the City Council agreed to transfer ownership of the Centerville Fire Station property to this new entity, which took over operations of the South Davis Metro Fire Agency as of July 1, 2016.  Before that can be done, however, the City Council must conduct a public hearing, which has been advertised for this meeting.

E.5.    Public Hearing—General Plan Amendment re West Centerville Neighborhood Plan – In the March 2016 goal-setting work session, the City Council agreed to amend the West Centerville Neighborhood Plan to remove Industrial Very-High as a desired use in that area.  This action amends only the General Plan and does not change the current I-VH zoning.  The Planning Commission recommends approval of this amendment.

E.6.    Mayor’s Report – Mayor Cutler will report on Fire Service Area matters, the recent Tour of Utah Stage 5 through Centerville, and the most recent UTOPIA/UIA financial reports.

E.7.    City Council Liaison Report – Councilwoman Stephanie Ivie, the City Council’s liaison to the Landmarks Commission and Whitaker Museum Board, will report on the activities of those two organizations.

E.8.    City Manager’s Report
a.   In an earlier meeting, the City Council agreed to meet in a work session with the Planning Commission and South Main Street property/business owners to discuss the public space plan.  The dates of
August 30, 31 or September 1 are recommended.
b.   The City Manager will report on staff’s meetings with UDOT for discussions about the Parrish Lane interchange.
c.   Jake Smith, Assistant to the City Manager, will highlight some of the data from the latest update of the Operational Metrics report.  This was postponed from the last council meeting.

E.9.    Miscellaneous Business
a.    ULCT Convention – Registration information in available in the meeting packet.
b.    City Manager compensation – The City Council will consider a pay raise for the City Manager as follow up on their annual review of his performance in an earlier closed meeting.
c.    Crack seal work on parking lots and trails – The City Engineer recommends some timely maintenance work—i.e. crack sealing--on the asphalt surfaces of several City parking lots and asphalt trails.
He estimates this would cost $10,000 to $15,000 and would be in preparation for slurry seal treatments to be applied next year.  The City Manager recommends this work be funded by the General Fund
contingency and RAP Tax Fund, as appropriate.

E.10.    Closed Meeting – Council Members have requested a closed meeting to discuss the character and professional competency of an individual or individuals.

E.11.    Appointments to City Boards/Committees – Mayor Cutler may recommend one or more appointments.

Potential Agenda Items for September 6, 2016 City Council or RDA meetings (subject to change):
•    Work Session re request for new position in Water Fund and proposal to construct a decant building to comply with federal regulations relating to drainage system water quality
•    Public Hearing - General Plan Amendments - Bicycle & Non-Motorized Vehicle Pathways and Trails Master Plan Map
•    Financial Report for period ending June 30, 2016
•    Continue discussion of accessory building setbacks and flag lot ordinance amendments

ST/mlm

CENTERVILLE CITY COUNCIL AGENDA

NOTICE IS HEREBY GIVEN THAT THE CENTERVILLE CITY COUNCIL WILL HOLD ITS REGULAR PUBLIC MEETING AT 7:00 P.M. ON TUESDAY, AUGUST 16, 2016 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH.  THE AGENDA IS SHOWN BELOW.

Meetings of the City Council of Centerville City may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended.  In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 801-295-3477, giving at least 24 hours notice prior to the meeting.

A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting.  Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website: http://centerville.novusagenda.com/agendapublic.

Tentative   -    The times shown below are tentative and are subject to change during the meeting.
Time:

5:30    Work Session re Comprehensive Sidewalk Analysis

7:00    A.    ROLL CALL
(See City Manager’s Memo for summary of meeting business)

B.    PLEDGE OF ALLEGIANCE

C.    PRAYER OR THOUGHT
Steve Thacker

7:05    D.    OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items that are not scheduled for a public hearing.  Citizens are encouraged to limit their comments to two (2) minutes per person.  Citizens may request a time to speak during Open Session by calling the City Recorder’s office at 801-295-3477, or may make such request at the beginning of Open Session.) Please state your name and city of residence.

E.    BUSINESS

7:10          1.    4th of July Celebration Report – 4th of July Committee Co-Chairs

7:25          2.    MINUTES REVIEW AND ACCEPTANCE
July 19, 2016 work session; August 2, 2016 work session and regular City Council meeting

7:30          3.    Summary Action Calendar
a.    Approve Facilities Use Agreements for use of City sports fields
1)    Ute Conference, Inc. (youth football league)
2)    Ascent Futbol Club
3)    South Davis Soccer Association dba FORZA
b.    Terminate warranty for Pastures Phase 1

7:30          4.    Public Hearing – Transfer of Real Property to South Davis Metro Fire
Service Area – Fire Station No. 83
Consider transfer of approximately 0.74 acres of real property for Fire Station No. 83 located at 125 South Main Street to the South Davis Metro Fire Service Area - Parcel Nos. 02-102-0012 and 02-102-0013

7:40          5.    Public Hearing - General Plan Amendments -West Centerville Neighborhood Plan - Removing Industrial Very-High Zoning District - Section 12-480-6
Consider General Plan Amendments regarding Section 12-480-6, West Centerville Neighborhood Plan, Goal 1, Objective 1.I., removing the I-VH (Industrial Very-High) Zoning District from the extreme southeast area of the Centerville Business Park District - Ordinance No. 2016-23

8:00          6.    Mayor’s Report
a.    South Davis Metro Fire Service Area
b.    Tour of Utah State 5
c.    UTOPIA/UIA financial reports

8:20          7.    City Council Liaison Report – Councilwoman Ivie – Landmarks
Commission and Whitaker Museum Board

8:30          8.    City Manager’s Report
a.    Schedule work session with Planning Commission, City Council and property/business owners re SMSC Public Space Plan
b.    UDOT study of Parrish Lane interchange
c.    Operational Metrics

8:45          9.    Miscellaneous Business
a.    Utah League of Cities and Towns Annual Convention
b.    City Manager compensation
c.    Authorize additional crack seal work for parking lots and asphalt trails

8:50        10.    Closed meeting for reasons allowed by state law , including, but not limited to, the provisions of Section 52-4-205 of the Utah Open and Public Meetings Act, and for attorney-client matters that are privileged pursuant to Utah Code Ann. § 78B-1-137, as amended.

11.    Possible action following closed meeting, including appointments to
boards and committees

F.    ADJOURNMENT

Items of Interest (i.e., newspaper articles, items not on agenda); Posted in-meeting information

Marsha L. Morrow, MMC
Centerville City Recorder