April 5, 2016

interoffice
MEMORANDUM

________________________________________
________________________________________
to:        Mayor Cutler
City Council
cc:       Department Heads
Planning Commission
from:        Steve H. Thacker, City Manager
subject:    City Manager’s Summary of April 5, 2016 Council Meetings
date:        April 1, 2016

5:30    Work Session re UTOPIA – The City Council will begin with a work session about UTOPIA.  The new UTOPIA Executive Director, Roger Timmerman, and the Finance Director and Marketing Director will attend to report on and answer questions about UTOPIA operations, finances, infrastructure expansion, marketing, etc.  Dinner will be available for City and UTOPIA officials beginning at 5:15 p.m.

E.1.    Minutes Review – The minutes to be approved are available online via NovusAgenda.

E.2.    Interlocal Agreement – Barnard Creek Culvert Project – This agreement with Davis County pertains to the replacement and upsizing of a culvert on Barnard Creek where it runs through the UDOT Maintenance Yard west of I-15.  The City will pay for engineering and materials—estimated at $82,593—and the County will provide labor and equipment at an estimated value of $97,499.  This project is one of the infrastructure projects identified in the Plan/Budget prepared when the Redevelopment Agency created the Barnard Creek Community Development Area (CDA) several years ago.  Therefore, the intent is for the City’s cost-share to be funded by tax increment, a related action showing on the RDA meeting agenda later this same evening.  The City Engineer has concluded that without this culvert enlargement, developable land within the boundaries of this CDA is at risk of flooding during high stream flows.

E.3.    Bid Award—Streets Crack Seal and Slurry Seal Project – This is the annual contract for crack sealing and slurry sealing streets.  The streets to receive this work are shown in the lists attached to the staff report.  Another bid award—for street reconstruction and pavement overlays---will be considered in a later Council meeting.

E.4.    Public Hearing—Rezone of Lund Lane Property – Approximately 5 acres located along the south side of Lund Lane is the subject of this proposed rezone from Agricultural-Low to Residential-Low.  The developer has expressed the intent to create a 12-lot single family subdivision, with one of the lots containing an existing home.  Planning Commission recommended approval of the rezone.

E.5.    Continued Discussion of Accessory Dwelling Units Ordinance – The City Council has discussed in several earlier meetings (beginning in 2015) this ordinance recommended by the Planning Commission.  They asked that it be put on the agenda again after some time to think about it.  All documents provided in the earlier meetings about this matter have been attached again to the staff report, including minutes of the several earlier Council meetings in which it was discussed.

E.6.    Liaison Report—Wasatch Integrated Waste Management District – The Council will hear a report from John Higginson, who represents Centerville on the District’s Board of Directors.

E.7.    Solid Waste Collection Contract – In an earlier meeting, the City Council appointed a committee (Mayor Cutler and Councilmen Ince and McEwan) to meet with Blaine Lutz, Assistant City Manager/Finance Director, and discuss the options of either extending the current contract with ACE Disposal or issuing an RFP for new bids.  Blaine has provided additional information to the Committee and is hoping they will have a recommendation by Tuesday’s Council meeting.

E.8.    Code Amendments – Title 14 re Traffic Code – This is part of the continuing effort to update the City Code prior to making it available to the public via Municipal Code Online.  Title 14 is the Traffic Code, so the City Attorney has reviewed the updates with the Police Chief.

E.9.    Mayor’s Report – Mayor Cutler will report on the following topics:
•    South Davis Metro Fire Agency—monthly and annual reports, etc.
•    Recent meeting of the Davis County Council of Governments
•    Continuing dialogue about the starting point and beginning time of the July 4th Parade
•    Recent meeting with affected homeowners about the 1825 North Street Reconstruction Project

E.10.    City Manager’s Report – I will not be present for this meeting, so the Assistant City Manager, Blaine Lutz, may report on matters of City interest and respond to questions.

E.11.    Miscellaneous Business – No topics are showing at this time under this heading.

E.12.    Closed Meeting – The City Attorney recommends a closed meeting to discuss pending or reasonably imminent litigation.

E.13.    Appointments to City Boards/Committees – Mayor Cutler may recommend appointments.

E.14.    Redevelopment Agency (RDA) Meeting – If the City Council approves the Interlocal Agreement under item #2 in their regular meeting, then they should convene as an RDA Board to approve the funding that will pay for the City’s cost-share of the Barnard Creek Culvert Project.

Potential Agenda Items for April 19, 2016 City Council or RDA meetings (subject to change):
•    Work Session re water fee increases to fund water main replacement plan
•    Fee Schedule amendment re garbage cans—i.e., initial purchase by homeowner
•    Bid award for street reconstruction/repaving contract
•    Award financial audit contract
•    Public hearing – Zone Map & Zone Code Text Amendment re the Centerville Deuel Creek Historic District (Chapter 12-49)
•    Cost-sharing agreement with Maverik re trailhead improvements at 1250 West Parrish Lane (City Council and RDA meetings)
•    100 South property to be sold by County
•    Consider Sick Leave Policy amendments
•    Monthly financial report
•    Continue goal-setting discussion (if needed)

ST/mlm
CENTERVILLE CITY COUNCIL AGENDA

NOTICE IS HEREBY GIVEN THAT THE CENTERVILLE CITY COUNCIL WILL HOLD ITS REGULAR PUBLIC MEETING AT 7:00 P.M. ON TUESDAY, APRIL 5, 2016 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH.  THE AGENDA IS SHOWN BELOW.

Meetings of the City Council of Centerville City may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended.  In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting.  Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website: http://centerville.novusagenda.com/agendapublic.

Tentative   -    The times shown below are tentative and are subject to change during the meeting.
Time:

5:30    Work Session re UTOPIA

7:00    A.    ROLL CALL
(See City Manager’s Memo for summary of meeting business)

B.    PLEDGE OF ALLEGIANCE

C.    PRAYER OR THOUGHT
Blaine Lutz

7:05    D.    OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items that are not scheduled for a public hearing.  Citizens are encouraged to limit their comments to two (2) minutes per person.  Citizens may request a time to speak during Open Session by calling the City Recorder’s office at 801-295-3477, or may make such request at the beginning of Open Session.) Please state your name and city of residence.

           E.    BUSINESS

7:10          1.    MINUTES REVIEW AND ACCEPTANCE
March 15, 2016 Council meeting; March 23, 2016 joint work session

7:10          2.    Interlocal Agreement with Davis County for Barnard Creek Culvert Project
Consider Resolution No. 2016-08 approving an Interlocal Agreement between Centerville City and Davis County for the Barnard Creek Culvert Project

7:15          3.    Award bid for Streets Crack Seal and Slurry Seal 2016 Project to Intermountain Slurry Seal in the amount of $217,335

7:25           4.    Public Hearing - Zone Map Amendment (Rezone) - 77 West Lund Lane from A-L (Agricultural-Low) to R-L (Residential-Low) - 4.35 acres
Consider Zone Map Amendment (rezone) for 4.85 acres of property located at approximately 77 West Lund Lane from Agricultural-Low (A-L) to Residential-Low (R-L) – Ordinance No. 2016-08

7:40          5.    Municipal Code Amendment – Section 7-02-024 - Possession of Wild Animals Prohibited
Consider Ordinance No. 2016-09 amending Chapter 7-02-024 of the Centerville Municipal Code re Possession of Wild Animals

7:50          6.    Continue discussion of proposed Accessory Dwelling Units Ordinance
Consider Zoning Ordinance Text Amendments regarding Accessory Dwelling Units (ADUs), including amendments to Section 12-12-040 regarding definitions for ADUs, amending Table 12-36
regarding Table of Uses, and enacting Chapter 12-60 regarding ADUs - Consider Ordinance No. 2016-04

8:20          7.    Liaison Report - John Higginson - Wasatch Integrated Waste Management District

8:30          8.    Consider Extension of Solid Waste Collection Contract with ACE Disposal

8:50          9.    Municipal Code Amendments – Title 14 – Traffic Code
Consider Ordinance No. 2016-10 amending various provisions of Title 14 of the Centerville Municipal Code regarding the Traffic Code

9:00         10.    Mayor’s Report
a.    Fire Agency
b.    Davis County Council of Governments
c.    July 4 parade route and time
d.    Feedback on the 1825 N. Construction meeting with citizens

9:10         11.    City Manager’s Report

9:15         12.    Miscellaneous Business

9:20         13.    Closed meeting for reasons allowed by state law , including, but not limited to, the provisions of Section 52-4-205 of the Utah Open and Public Meetings Act, and for attorney-client matters that are
privileged pursuant to Utah Code Ann. § 78B-1-137, as amended
The City Attorney would like to go into closed session with the City Council to discuss pending or reasonably imminent litigation

9:40        14.    Possible action following closed meeting, including appointments to boards and committees

9:40        15.    ADJOURN TO RDA MEETING

         F.    ADJOURNMENT

Items of Interest (i.e., newspaper articles, items not on agenda); Posted in-meeting information

Marsha L. Morrow, MMC
Centerville City Recorder

REDEVELOPMENT AGENCY OF CENTERVILLE CITY AGENDA

NOTICE IS HEREBY GIVEN THAT THE REDEVELOPMENT AGENCY OF CENTERVILLE CITY WILL HOLD A PUBLIC MEETING AT 9:40 P.M. ON TUESDAY, APRIL 5, 2016 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL CHAMBERS, 250 NORTH MAIN, CENTERVILLE, UTAH.  THE AGENDA IS SHOWN BELOW.

Meetings of the Centerville Redevelopment Agency Board may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended.  In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

Tentative
Time:

9:40    A.    NEW BUSINESS

1.    MINUTES REVIEW AND ACCEPTANCE
March 15, 2016 RDA meeting minutes

2.    Approve funding for Barnard Creek Culvert

      B.    ADJOURNMENT

Steve H. Thacker
Executive Director