April 19, 2016

interoffice
MEMORANDUM

________________________________________
________________________________________
to:        Mayor Cutler
City Council
cc:       Department Heads
Planning Commission
from:   Steve H. Thacker, City Manager
subject:   City Manager’s Summary of April 19, 2016 Council Meetings
date:        April 1, 2016

5:30    Work Session – The City Council will meet first in a work session at 5:30 p.m. to discuss how to fund the long-term water main replacement plan presented by staff in an earlier work session.  Staff have prepared five water rate increase scenarios for the Council to consider, including four pay-as-you-go scenarios and one involving issuance of new debt.  I am hopeful the Council will not need the entire work session period to agree on a preferred scenario that can be incorporated in the budget process for FY 2017.  If time remains, the agenda shows a second work session topic--proposed amendments to the Long-Term Sick Leave Policy, a matter the Council discussed earlier this year and which is on the regular meeting agenda for possible action.  Dinner will be available beginning about 5:15 p.m.

7:00    Regular City Council Meeting

E.1.    Summary Action Calendar – In their April 5 meeting, the Council expressed support for a two-year contract extension with ACE Disposal for curbside solid waste collection services.  The first action under Summary Action Calendar is the approval of an amendment to the current contract for this purpose.  The second action is the amendment of the City’s Fee Schedule to increase the collection service fee for green waste from $6.16 to $7.40 per month, to fund the City’s increased cost per the amended contract with ACE.  The user fees for regular household garbage and recycling collection would not change.

E.2.    Zone Map Amendment – Lund Lane Property – A public hearing on this proposed rezone of property from Agricultural-Low to Residential-Low was held on April 5.  The Council chose to postpone action until the April 19 meeting.

E.3.    Bid Award for Street Reconstruction and Overlays – Six bids were received for this project, which includes the reconstruction of 1825 North and pavement overlays on 1900 North (100 East to 300 East) and Willow Valley Drive (575 West to 400 West).  Advanced Paving is the low bidder at $410,978.

E.4.    Direction re County Property on 100 South – At the March 15 City Council meeting, Davis County officials reported their intention to sell approximately 2 acres the County owns between 100 South and 200 South (about 700 East).  The County officials agreed to delay the public bidding process for sale of this land for 60 days to give the City Council opportunity to consider whether to seek to purchase it.  Therefore, the Council should determine whether to pursue that possibility, and if so, what additional analysis should be done.  The 60-day period expires on or about May 15.

E.5.    Cost-sharing Agreement with Maverik for Trailhead – Maverik intends to construct a gas station/convenience store this year on the southwest corner of 1250 West Parrish Lane.  They are willing to pay half the cost of trailhead improvements on that corner as part of the requirement to provide upgraded amenities under the Parrish Lane Development Guidelines.  Maverik would grant an easement to the City on that corner for a pavilion, drinking fountain, bike repair stand and pump, bench, kiosk, seat wall and colored concrete.  Maverik would administer the construction of these amenities in coordination with their site improvements and the City would pay half the cost using RDA funds.

E.6.    Municipal Code Amendments – Title 14 – This is a continuation of the City Attorney’s update of the City Code as it is converted to online.  Title 14 is the Traffic Code.  Police Chief Paul Child has reviewed the proposed revisions, which are primarily reformatting, renumbering and updating to conform with State law.

E.7.    Municipal Code and Fee Schedule Amendments re Franchise Application Fees – The franchise sections of the City Code were updated within the past few months.  Those updates included the intent to follow up by establishing fees for franchise applications--thus the purpose of these amendments.

E.8.    Award Contract for Annual Audit Services – The City’s current contract for the annual financial audit is expiring.  Proposals for a new five-year contract were received from several CPA firms.  See staff report for a summary and comparison of those proposals.

E.9.    Personnel Policies and Procedures – Amendments – Long-Term Sick Leave – In 2015 staff proposed amendments to the City’s Long-Term Sick Leave Policy to reduce the long-term financial liability associated with that leave benefit.  This issue has carried over to the new City Council, which discussed the matter earlier this year.  I am hoping the City Council is now ready to approve and implement the recommendations.  The agenda for the work session prior to the regular Council meeting shows the Council may discuss this matter in that work session, with the possibility of formal action later in the regular meeting.

E.10.    Financial Report – Blaine Lutz has prepared the financial report for the 9-month period ending March 31, 2016 and will answer questions at the meeting.

E.11.    Mayor’s Report – Mayor Cutler will report on Fire Agency and UTOPIA/UIA matters.

E.12.    City Manager’s Report – The installation of fencing on the new pedestrian bridge has been delayed again, which I will explain at the meeting.  I will also seek direction regarding when the Council wants to schedule the next public hearing for the ADU ordinance.

E.13.    Minutes Review – The minutes to be approved are available online via NovusAgenda.  This action is normally at the beginning of each council meeting.  However, the minutes of the March 23 goal-setting work session are among those to be approved.  Therefore, the Mayor agreed it would be helpful to review those minutes in conjunction with the next item on the agenda.

E.14.    Clarify goal-setting process outcome – I would like the Council to clarify its goals as expressed in the minutes of the March 23 work session, including expectations of time frames in which to begin and/or achieve those goals.

E.15.    Miscellaneous Business – Mayor Cutler would like Councilmembers Ince and Fillmore to report on the recent ULCT Conference in St. George.

E.16.    Closed Meeting, if needed – At this time I do not know of a need for a closed meeting, but the agenda provides for that possibility.

E.17.    Appointments to City Boards/Committees – Mayor Cutler may recommend appointments.

E.18.    Adjourn to RDA Meeting – If the City Council approves the cost-sharing agreement with Maverik in their regular meeting for trailhead improvements, they should hold a Redevelopment Agency meeting to approve tax increment funding to pay for the City’s share of that cost.  The City’s 50% share is estimated to be about $40,000.

Potential Agenda Items for May 3, 2016 City Council or RDA meetings (subject to change):
•    Public hearing – Zone Map & Zone Code Text Amendment re the Centerville Deuel Creek Historic District (Chapter 12-49)
•    Consider New Animal Control Agreement with Davis County
•    Presentation of FY 2017 Proposed Budget
•    RDA meeting – Presentation of FY 2017 Proposed RDA Budget

ST/mlm
CENTERVILLE CITY COUNCIL AGENDA

NOTICE IS HEREBY GIVEN THAT THE CENTERVILLE CITY COUNCIL WILL HOLD ITS REGULAR PUBLIC MEETING AT 7:00 P.M. ON TUESDAY, APRIL 19, 2016 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH.  THE AGENDA IS SHOWN BELOW.

Meetings of the City Council of Centerville City may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended.  In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting.  Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website: http://centerville.novusagenda.com/agendapublic.

Tentative   -    The times shown below are tentative and are subject to change during the meeting.
Time:

5:30    WORK SESSION – a) Continue discussion on master plans and funding for streets and water mains; and b) Discuss proposed revisions to Long-Term Sick Leave Policy

7:00    A.    ROLL CALL
(See City Manager’s Memo for summary of meeting business)

           B.    PLEDGE OF ALLEGIANCE

           C.    PRAYER OR THOUGHT
Steve Thacker

7:05    D.    OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items that are not scheduled for a public hearing.  Citizens are encouraged to limit their comments to two (2) minutes per person.  Citizens may request a time to speak during Open Session by calling the City Recorder’s office at 801-295-3477, or may make such request at the beginning of Open Session.) Please state your name and city of residence.

E.    BUSINESS                                                     

7:10          1.    Summary Action Calendar
a.    Amendment No. 2 to Agreement with ACE Disposal for solid waste, recycling and green waste collection services
b.    Fee Schedule Amendment regarding Green Waste Collection Services and Garbage Container Costs - Resolution No. 2016-09

7:10          2.    Zone Map Amendment (Rezone) - 77 West Lund Lane from A-L (Agricultural-Low) to R-L (Residential-Low)
**Tabled from April 5, 2016** Consider Zone Map Amendment (rezone) for approximately 4.85 acres of property located at approximately 77 West Lund Lane from Agricultural-Low (A-L) to
Residential-Low (R-L) – Ordinance No. 2016-08

7:25          3.    Award bid for street reconstruction and overlays to Advanced Paving in the amount of $410,977.53

7:40          4.    Direction re County property on 100 South

8:00          5.    Cost-sharing agreement with Maverik regarding Trailhead improvements at 1250 West Parrish Lane

8:10          6.    Municipal Code Amendments - Title 14 - Traffic Code
**Tabled from April 5, 2016** Consider Ordinance No. 2016-10 amending various provisions of Title 14 of the Centerville Municipal Code regarding the Traffic Code

8:20          7.    Municipal Code and Fee Schedule Amendments Regarding Franchise Application Fees
a.    Consider Municipal Code Amendments enacting Section 11-01-057 regarding Franchise Application Fees - Ordinance No. 2016-11
b.    Consider City Fee Schedule Amendments regarding Franchise Application Fees - Resolution No. 2016-10

8:30          8.    Award bid for audit contract

8:40          9.    Personnel Policies and Procedures - Amendments - Long-Term Sick Leave and All-Purpose Leave
Consider Resolution No. 2016-11 amending Section 4.150 of the Personnel Policies and Procedures regarding Long-Term Sick Leave and amending Section 4.140 of the same regarding
All-Purpose Leave

8:50        10.    Financial Report for period ending March 31, 2016

8:55        11.    Mayor’s Report
a.    Fire Agency Report
b.    UTOPIA/UIA financial reports

9:05        12.    City Manager’s Report
a.    Parrish Lane/Pedestrian Bridge fencing project update
b.    Schedule public hearing for Accessory Dwelling Unit ordinance

9:10        13.    MINUTES REVIEW AND ACCEPTANCE
March 23, 2016 joint work session (amended from 4-5-2016 meeting); April 5, 2016 work session, regular Council meeting and closed meeting minutes

9:15        14.    Clarify goal-setting process outcome

9:45        15.    Miscellaneous Business
a.    ULCT Conference Report

9:55        16.    Closed meeting, if necessary, for reasons allowed by state law , including, but not limited to, the provisions of Section 52-4-205 of the Utah Open and Public Meetings Act, and for attorney-client
matters that are privileged pursuant to Utah Code Ann. § 78B-1-137, as amended.

9:55         17.    Possible action following closed meeting, including appointments to boards and committees

10:00        18.    Adjourn to RDA meeting

F.    ADJOURNMENT

Items of Interest (i.e., newspaper articles, items not on agenda); Posted in-meeting information

Marsha L. Morrow, MMC
Centerville City Recorder
REDEVELOPMENT AGENCY OF CENTERVILLE CITY AGENDA

NOTICE IS HEREBY GIVEN THAT THE REDEVELOPMENT AGENCY OF CENTERVILLE CITY WILL HOLD A PUBLIC MEETING AT 9:40 P.M. ON TUESDAY, APRIL 19, 2016 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL CHAMBERS, 250 NORTH MAIN, CENTERVILLE, UTAH.  THE AGENDA IS SHOWN BELOW.

Meetings of the Centerville Redevelopment Agency Board may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended.  In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

Tentative
Time:

9:40    A.    NEW BUSINESS

1.    MINUTES REVIEW AND ACCEPTANCE
April 5, 2016 RDA meeting minutes

2.    Approve funding for City’s share of 1250 West trailhead improvements

B.    ADJOURNMENT

Steve H. Thacker
Executive Director